Evans Bancorp DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by
the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
Evans Bancorp
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule and the date of its
filing. |
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April 2, 2008
To Our Shareholders:
On behalf of the Board of Directors, I cordially invite you to attend the 2008 Annual Meeting
of Shareholders of Evans Bancorp, Inc. The Annual Meeting this year will be held at Romanellos
South Restaurant, 5793 South Park Avenue, Hamburg, New York, on Thursday, April 24, 2008 at 9:00
a.m. The formal Notice of the Annual Meeting is set forth on the following page.
The enclosed Notice and Proxy Statement contain details concerning the business to come before
the 2008 Annual Meeting. The Board of Directors of Evans Bancorp recommends a vote FOR the
re-election of James E. Biddle, Jr., Kenneth C. Kirst and Nancy W. Ware as directors for a three
year term.
To Vote:
Your vote is important, regardless of whether or not you attend the Annual Meeting. I urge
you to sign, date, and return the enclosed proxy card in the postage-paid envelope provided as
promptly as possible. In this way, you can be sure that your shares will be voted at the meeting.
If you are voting FOR the election of the nominated directors, you need only date, sign and
return the proxy card.
Voting is tabulated by an independent firm; therefore, to ensure that your vote is received in
a timely manner, please mail the white proxy card in the envelope provided do not return the
proxy card to Evans Bancorp, Inc.
To Attend the Annual Meeting:
The Annual Meeting will include a continental breakfast. To ensure that our reservation count
will be accurate, if you plan to attend the meeting, please complete the appropriate section on the
white proxy card and return it in the postage-paid envelope provided do not return the proxy
card to Evans Bancorp, Inc.
PLEASE NOTE THAT, DUE TO LIMITED SEATING, WE WILL NOT BE ABLE TO ACCOMMODATE GUESTS OF OUR
SHAREHOLDERS AT THE ANNUAL MEETING, AND MUST LIMIT ATTENDANCE TO SHAREHOLDERS ONLY.
Thank you for your confidence and support.
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Sincerely, |
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David J. Nasca |
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President and |
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Chief Executive Officer |
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TABLE OF CONTENTS
EVANS BANCORP, INC.
14-16 North Main Street
Angola, New York 14006
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
April 24, 2008
The Twentieth Annual Meeting of Shareholders of Evans Bancorp, Inc., a New York corporation
(the Company), will be held on Thursday, April 24, 2008 at 9:00 a.m. at Romanellos South
Restaurant, 5793 South Park Avenue, Hamburg, New York, for the following purposes:
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To elect three directors of the Company, such directors to hold
office for the term of three years and until the election and qualification of
their successors. |
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To act upon such other business as may properly come before the
meeting or any adjournment thereof. |
The Board of Directors has fixed the close of business on March 10, 2008 as the record date
for the determination of Shareholders entitled to notice of and to vote at the Annual Meeting.
A copy of the Companys Annual Report to Shareholders and Annual Report on Form 10-K for the
Companys 2007 fiscal year are enclosed for your reference.
Please complete and return the enclosed proxy card in the accompanying postage-paid, addressed
envelope as soon as you have had an opportunity to review the attached Proxy Statement.
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By Order of the Board of Directors |
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William R. Glass |
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Secretary |
Angola, New York
April 2, 2008
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EVANS BANCORP, INC.
14-16 North Main Street
Angola, New York 14006
PROXY STATEMENT
Dated April 2, 2008
For the Annual Meeting of Shareholders
to be Held April 24, 2008
GENERAL INFORMATION
This Proxy Statement is furnished to the shareholders of Evans Bancorp, Inc., a New York
corporation (the Company), in connection with the solicitation of proxies for use at the
Twentieth Annual Meeting of Shareholders (the Annual Meeting) to be held at Romanellos South
Restaurant, 5793 South Park Avenue, Hamburg, New York, on Thursday, April 24, 2008 at 9:00 a.m. and
at any adjournments thereof. The enclosed proxy is being solicited by the Board of Directors of
the Company.
Shares of common stock represented by a proxy in the form enclosed, properly executed, will be
voted in the manner instructed, or if no instructions are indicated, in favor of the election of
the director nominees named therein. The proxy given by the enclosed proxy card may be revoked at
any time before it is voted by delivering to the Secretary of the Company a written revocation or a
duly executed proxy bearing a later date or by attending the Annual Meeting and voting in person.
Any shareholder of record may vote in person at the Annual Meeting, whether or not he or she has
previously given a proxy. Attendance at the meeting will not have the effect of revoking a proxy
unless you give proper written notice of revocation to the Secretary before the proxy is exercised
or you vote by written ballot at the meeting.
This Proxy Statement and the enclosed proxy are first being mailed to shareholders on or about
April 2, 2008.
VOTING SECURITIES
Only holders of shares of common stock of record at the close of business on March 10, 2008 are
entitled to notice of and to vote at the Annual Meeting and at all adjournments thereof. At the
close of business on March 10, 2008, the Company had 2,748,924 shares of common stock outstanding.
For all matters to be voted on at the Annual Meeting, holders of common stock are entitled to one
vote per share. A quorum of shareholders is necessary to hold a valid Annual Meeting. A majority
of shares entitled to vote, present in person or represented by proxy, shall constitute a quorum
for the transaction of business at the Annual Meeting. Broker non-votes and abstentions will be
counted as being present or represented at the Annual Meeting for purposes of establishing a
quorum.
Under the Companys bylaws and the laws of the State of New York, directors of the Company are
elected by a plurality of the votes cast at the meeting by holders of shares of common stock
entitled to vote in the election. That means the three director nominees will be elected if they
receive more affirmative votes than any other nominees. A broker non-vote occurs on an item when a
broker is not permitted to vote on that item without instruction from the beneficial owner of the
shares and no instruction is given. Abstentions and broker non-votes will have no effect on the
outcome of the election of directors.
1
SECURITY OWNERSHIP OF MANAGEMENT AND CERTAIN BENEFICIAL OWNERS
The following table sets forth information, as of March 10, 2008, concerning, except as indicated
in the footnotes below:
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Each person whom we know beneficially owns more than 5% of our common stock. |
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Each of our directors and nominees for the board of directors, and one individual currently
serving as director emeritus. |
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Each of our named executive officers. |
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All of our directors and executive officers as a group. |
Beneficial ownership is determined under the rules of the Securities and Exchange Commission and
generally includes voting or investment power with respect to securities. Except as indicated in
the footnotes to this table, the persons named in the table below have sole voting and investment
power with respect to all shares of common stock beneficially owned. The number of shares
beneficially owned by each person as of March 10, 2008 includes shares of common stock that such
person has the right to acquire on or within 60 days after March 10, 2008 upon the exercise of
options. For each individual included in the table below, percentage ownership is calculated by
dividing the number of shares beneficially owned by such person by the sum of the 2,748,924 shares
of common stock outstanding on March 10, 2008 plus the number of shares of common stock that such
person or group has the right to acquire on or within 60 days after March 10, 2008. Beneficial
ownership representing less than one percent is denoted with an *.
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Number of Shares |
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Total Percent |
Name of Beneficial Owner |
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Beneficially Owned |
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of Class |
Directors and Officers |
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James E. Biddle, Jr. (1) |
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7,155 |
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* |
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Phillip Brothman (2) |
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38,802 |
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1.4 |
% |
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LaVerne G. Hall (3) |
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81,321 |
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2.9 |
% |
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Kenneth C. Kirst (4) |
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3,240 |
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* |
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Mary Catherine Militello (5) |
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2,798 |
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* |
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Robert G. Miller, Jr (6) |
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72,946 |
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2.6 |
% |
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David J. Nasca (7) |
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6,020 |
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* |
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John R. OBrien (8) |
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4,278 |
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* |
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David M. Taylor (9) |
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9,773 |
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* |
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James Tilley (10) |
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3,004 |
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* |
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Nancy W. Ware (11) |
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4,631 |
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* |
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Thomas H. Waring, Jr. (12) |
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5,958 |
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* |
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William R. Glass (13) |
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4,898 |
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* |
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Gary A. Kajtoch |
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2,500 |
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* |
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Directors and executive
officers as a group (14 persons)
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247,324 |
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8.9 |
% |
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Number of Shares |
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Total Percent |
Name of Beneficial Owner |
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Beneficially Owned |
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of Class |
5% Security Holders |
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William F. Barrett (14)
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242,761 |
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8.7 |
% |
8685 Old Mill Run
Angola, NY 14006 |
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Wellington Management
Company, LLP (15)
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182,838 |
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6.6 |
% |
75 State Street
Boston, MA 02109 |
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Includes 3,261 shares that Mr. Biddle may acquire by exercise of options available at March 10,
2008 or within 60 days thereafter. |
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Includes 2,820 shares owned by Mr. Brothmans wife, 1,608 shares owned by Merrill Lynch as
custodian for Phillip Brothman IRA account, and 8,150 shares that Mr. Brothman may acquire by exercise of options available at
March 10, 2008 or within 60 days thereafter. |
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Includes 30,734 shares owned by Mr. Halls wife, and 3,261 shares that Mr. Hall may acquire by
exercise of options available at March 10,
2008 or within 60 days thereafter. Mr. Hall serves as director emeritus, effective January 1,
2008. |
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Includes 109 shares owned by Mr. Kirsts wife, and 1,000 shares that Mr. Kirst may acquire by
exercise of options available at March 10,
2008 or within 60 days thereafter. |
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Includes 2,103 shares that Mrs. Militello may acquire by exercise of options available at March
10, 2008 or within 60 days thereafter. |
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Includes 375 shares owned by Mr. Millers daughter, as to which he disclaims beneficial
ownership, and 178 shares owned by Mr. Millers
son, as to which he disclaims beneficial ownership. |
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Includes 2,500 shares of restricted stock that fully vest on April 19, 2008. |
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Includes 2,420 shares that Mr. OBrien may acquire by exercise of options available at March
10, 2008 or within 60 days thereafter. |
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Includes 453 shares owned jointly by Mr. Taylor and his wife, and 3,261 shares that Mr. Taylor
may acquire by exercise of options
available at March 10, 2008 or within 60 days thereafter. |
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Includes 113 shares held by Mr. Tilleys wife and 15 shares held by Mr. Tilley, as trustee, in
trust for his grandson. |
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Includes 3,261 shares that Mrs. Ware may acquire by exercise of options available at March 10,
2008 or within 60 days thereafter. |
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Includes 4,890 shares that Mr. Waring may acquire by exercise of options available at March
10, 2008 or within 60 days thereafter. |
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Includes 2,615 shares held jointly by Mr. Glass and his wife. |
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Includes 67,531 shares owned by Mr. Barretts wife, and 3,261 shares that Mr. Barrett may
acquire by exercise of options available at
March 10, 2008 or within 60 days thereafter. |
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Based on the most recently available Schedule 13G filed with the Securities and Exchange
Commission on February 14, 2008. |
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys officers and directors,
and persons who beneficially own more than ten percent of the Companys common stock, to file
initial reports of ownership and reports of changes in ownership with the Securities and Exchange
Commission. Officers, directors and greater than ten percent beneficial owners are required by SEC
regulations to furnish the Company with copies of all Section 16(a) forms they file.
Based solely on a review of the copies of such forms furnished to the Company and written
representations from the Companys officers and directors, the Company believes that during fiscal
2007, all Section 16(a) filing requirements applicable to its officers, directors and greater than
ten percent beneficial owners were
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complied with by such persons, except that David J. Nasca filed a late report on Form 4 to report a
grant of 2,500 shares of restricted common stock of the Company and Kenneth C. Kirst filed a late
report on Form 4 to report a transfer of 784 shares of common stock of the Company.
PROPOSAL
ELECTION OF DIRECTORS
The Companys bylaws provide for a classified board of directors, with three classes of directors,
each nearly as equal in number as possible. Each class serves for a three-year term, and one class
is elected each year. The Board of Directors is authorized by the Companys bylaws to fix from
time-to-time, the number of directors that constitute the whole Board of Directors. The Board size
has been set at eleven members. The nominees for director are: James E. Biddle, Jr., Kenneth C.
Kirst and Nancy W. Ware, each of whom currently serves as a director and are standing for
re-election.
Ms. Ware and Messrs. Biddle and Kirst, if elected as directors, will hold office for three years
until the Annual Meeting of Shareholders in 2011 and until their successors are duly elected and
qualified. The Board of Directors has no reason to believe that any nominee would be unable or
unwilling to serve, if elected. In the event that any nominee for director becomes unavailable and
a vacancy exists, it is intended that the Nominating Committee of the Board of Directors will
recommend a substitute nominee for approval by the Board of Directors.
It is intended that proxies solicited by the Board of Directors will, unless otherwise directed, be
voted FOR the director nominees: James E. Biddle, Jr., Kenneth C. Kirst and Nancy W. Ware.
The Companys Board of Directors recommends that you vote FOR each of the nominees of the
Board of Directors.
INFORMATION REGARDING DIRECTORS, DIRECTOR NOMINEES
AND EXECUTIVE OFFICERS
The following tables set forth the names, ages, and positions of the director nominees, the
directors continuing in office, and the executive officers of the Company:
Nominees for Directors (for terms expiring in 2011):
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Expires |
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Independent * |
James E. Biddle, Jr. |
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46 |
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Director |
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2008 |
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Yes |
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Kenneth C. Kirst |
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55 |
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Director |
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2008 |
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Yes |
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Nancy W. Ware |
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51 |
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Director |
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2008 |
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Yes |
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Independence has been determined by the Companys Board of Directors as defined in the
marketplace rules of The Nasdaq Stock Market. |
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Directors Continuing in Office and Executive Officers:
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Independent* |
Phillip Brothman |
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69 |
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Chairman of the Board,
Director |
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2010 |
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Yes |
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Mary Catherine Militello |
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50 |
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Director |
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2010 |
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Yes |
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Robert G. Miller, Jr. |
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51 |
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Director
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2009 |
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No |
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President, ENB Insurance
Agency, Inc.
President, ENB Associates Inc. |
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David J. Nasca |
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50 |
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Director
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2010 |
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No |
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President and Chief Executive
Officer of the Company |
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President and Chief Executive
Officer of Evans National Bank |
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John R. OBrien |
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Director |
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2009 |
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Yes |
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David M. Taylor |
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57 |
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Director |
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2010 |
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Yes |
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James Tilley |
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66 |
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Director |
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2009 |
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No |
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Thomas H. Waring, Jr. |
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50 |
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Vice Chairman of the Board,
Director |
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2010 |
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Yes |
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William R. Glass |
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61 |
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Secretary of the Company
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Senior Vice President of Evans
National Bank
Chief Executive Officer, Evans
National Leasing,
Inc. |
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Gary A. Kajtoch |
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Treasurer of the Company
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Senior Vice President and
Chief Financial Officer of
Evans National Bank |
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Executive Officer |
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Independence has been determined by the Companys Board of Directors as defined in the
marketplace rules of the Nasdaq Stock Market. |
Directors, Director Nominees and Executive Officer Information. Set forth below is biographical
and other information, as of March 10, 2008, about (1) the persons who will make up the Board of
Directors following the Annual Meeting, assuming election of the nominees named above, and (2) the
executive officers of the Company.
Mr. Biddle has been a director of the Company since 2001. He serves as the Chairman and Treasurer
of Mader Construction Co., Inc., and has held that position since 2001. In addition, Mr. Biddle
serves as the Vice President and Treasurer of Arric Corp., an environmental remediation company.
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Mr. Kirst has been a director of the Company since 2005. He is the Executive Vice President of
Kirst Construction, Inc., a construction company, and has held that position since 2004. From 1976
until 2004, he was the Vice President of Kirst Construction, Inc.
Mrs. Ware has been a director of the Company since 2003. She has served as the President of
EduKids, Inc. Early Childhood Centers since 1989.
Mr. Brothman has been a director of the Company since 1976. He was a partner in the law firm of
Hurst Brothman & Yusick from January 1969 until February 2004 when Hurst Brothman & Yusick merged
with Harris Beach PLLC. Mr. Brothman is currently a partner in the law firm of Harris Beach PLLC.
He has served as Chairman of the Board of Directors of the Company and Chairman of the Board of
Evans National Bank (the Bank) since January 2001.
Mrs. Militello has been a director of the Company since 2004. She has owned and managed Militello
Marketing, a marketing consulting company, since 1999.
Mr. Miller has been a director of the Company since 2001. He has served as the President of ENB
Insurance Agency, Inc. (formerly M&W Agency, Inc.) since 2000 and ENB Associates Inc. since 2003,
each an indirect wholly-owned subsidiary of the Company. From January 1994 to September 2000, he
was the President of M&W Group, Inc., an insurance agency. Mr. Miller serves as President of ENB
Insurance Agency pursuant to an employment agreement with ENB Insurance Agency.
Mr. Nasca has been a director of the Company since September 1, 2006. Mr. Nasca also serves as the
President and Chief Executive Officer of the Company and as President and Chief Executive Officer
of the Bank. He has held the position of President of the Company and Bank since December 1, 2006,
and Chief Executive Officer of the Company and the Bank since April 1, 2007. Mr. Nasca served as
Chief Operating Officer of LifeStage, LLC, a health care services startup company, from October
2005 to August 2006. From June 2004 to October 2005, Mr. Nasca served as Executive Vice President
Strategic Initiatives of First Niagara Financial Group. Mr. Nasca held the position of Executive
Vice President Consumer Banking Group, Central New York Regional Executive of First Niagara
Financial Group from June 2002 through June 2004. From October 2000 through June 2002, Mr. Nasca
held the position of President and Chief Executive Officer of Cayuga Bank, then a wholly-owned
subsidiary of First Niagara Financial Group. Mr. Nasca serves as President and Chief Executive
Officer of the Company and the Bank pursuant to an employment agreement with the Company and the
Bank.
Mr. OBrien has been a director of the Company since 2003. Prior to his retirement in June 2004,
Mr. OBrien served as the Executive Director of Financial Administration for the Roman Catholic
Diocese of Buffalo, New York.
Mr. Taylor has been a director of the Company since 1986. He has served as the President of
Concord Nurseries, Inc., a shrub, fruit and tree wholesale nursery, since 1985.
Mr. Tilley has been a director of the Company since 2001. Mr. Tilleys served as President of the
Company and the Bank until December 1, 2006, and as Chief Executive Officer of the Company and the
Bank until April 1, 2007. Mr. Tilley served as the President of the Company and the Bank beginning
January 2001, and as Chief Executive Officer of the Company and the Bank beginning January 2002.
From January 1998 until January 2001, Mr. Tilley served as the Senior Vice President of the Bank.
Mr. Waring has been a director of the Company since 1998. He has owned and managed Waring
Financial Group, a financial planning, insurance and financial services and sales firm, since 1996.
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Mr. Glass is the Secretary of the Company and also serves as Senior Vice President of the Bank and
Chief Executive Officer of Evans National Leasing, Inc. He has held the position of Senior Vice
President since 1994 and the position of Chief Executive Officer of Evans National Leasing, Inc.
since its inception in December 2004. Mr. Glass has served as Secretary of the Company since April
2006. Mr. Glass served as Assistant Secretary of the Company from April 2003 until April 2006. He
acted as Treasurer of the Company from 1994 to April 2003. Mr. Glass serves as Senior Vice
President of the Bank pursuant to an employment agreement with the Bank.
Mr. Kajtoch is the Treasurer of the Company and also serves as Senior Vice President and Chief
Financial Officer of the Bank. He has held the position of Senior Vice President and Chief
Financial Officer of the Bank since February 2007 and was appointed Treasurer in April 2007. Prior
to working for the Company, Mr. Kajtoch worked at M&T Bank, serving as a Vice President in M&Ts
Finance Division. His responsibilities in his most recent positions at M&T included serving as
manager of Management Accounting (2005-2007), manager of the Business Valuation and NPV Analysis
Group (2004-2005), and as CFO of the Commercial Bank Division (2000-2004). Mr. Kajtoch serves as
Chief Financial Officer and Senior Vice President of the Bank pursuant to an employment agreement
with the Bank.
Director Emeritus
William F. Barrett, 66, served as a director of the Company from 1971 until his retirement
effective November 1, 2007. Mr. Barrett now serves as director emeritus of the Company for a
period of one year from the effective date of his resignation. Mr. Barrett has the right to attend
board meetings but has no authority to vote or to receive compensation. Mr. Barrett served as
President of Carl E. Barrett, Ltd., an insurance agency, until his retirement in 1997. He has been
a property developer and real estate manager since 1986. During his term as a director in fiscal
2007, Mr. Barrett was independent, as defined in the marketplace rules of the Nasdaq Stock
Market.
LaVerne G. Hall, 70, served as a director of the Company from 1981 until his retirement effective
December 31, 2007. Mr. Hall now serves as director emeritus of the Company for a period of one
year from the effective date of his resignation. Mr. Hall has the right to attend board meetings
but has no authority to vote or to receive compensation. Mr. Hall served as the Chairman of L.G.
Hall Building Contractors, Inc., a construction company, until his retirement in 1997. During his
term as a director in fiscal 2007, Mr. Hall was independent, as defined in the marketplace rules
of the Nasdaq Stock Market.
Policy for Director Attendance at Annual Meeting. It is the policy of the Company that all
directors be present at the Annual Meeting, barring unforeseen or extenuating circumstances. All
directors, except for William F. Barrett, were present at the Companys 2007 Annual Meeting.
Shareholder Communications with the Board of Directors. Shareholders and other parties interested
in communicating directly with the Companys Board of Directors may do so by writing to the Evans
Bancorp, Inc. Board of Directors, One Grimsby Drive, Hamburg, NY 14075. All correspondence
received under this process is compiled and summarized by the Executive Assistant to the President
and Chief Executive Officer of the Company and presented to the Board of Directors. Concerns
relating to accounting, internal controls or auditing matters are handled in accordance with
procedures established by the Audit Committee. These procedures are available in the Governance
Documents Audit Concerns and Communication Policy section of the Companys website
(www.evansbancorp.com).
Code of Ethics for Chief Executive Officer and Principal Financial Officer. The Company has a
Chief Executive Officer/Treasurer Code of Ethics, which is applicable to the Companys principal
executive officer and principal financial and accounting officer. The Chief Executive
Officer/Treasurer Code of Ethics is available in the Governance Documents section of the Companys
website (www.evansbancorp.com). The Company intends to post amendments to or waivers from
its code of ethics at this location on its website.
7
BOARD OF DIRECTOR COMMITTEES
The Companys Board of Directors has five standing committees: the Audit Committee, the Governance
Committee, the Human Resource and Compensation Committee, the Nominating Committee and the Stock
Option and Long-Term Incentive Plan Committee. The members of each committee have been nominated
by the Chairman of the Board of Directors and approved by the full Board. The names of the members
of each committee, together with a brief description of each committees function, is set forth
below.
Audit Committee:
|
|
|
|
|
|
|
|
|
John R. OBrien, Chairman
|
|
James E. Biddle, Jr.
|
|
Mary Catherine Militello |
|
|
David M. Taylor |
|
|
|
|
The Audit Committee met eight times during fiscal 2007. The Audit Committee is responsible for
reviewing the financial information of the Company that will be provided to shareholders and
others, overseeing the systems of internal controls which management and the Board of Directors
have established, selecting and monitoring the performance of the Companys independent auditors,
and overseeing the Companys audit and financial reporting processes. The Board of Directors has
determined that John R. OBrien and James E. Biddle, Jr. each qualify as an audit committee
financial expert as defined in Item 407(d) of Regulation S-K, and that each member of the Audit
Committee is an independent director as defined in the marketplace rules of The Nasdaq Stock
Market. The Board of Directors has adopted an Audit Committee Charter, which is available in the
Governance Document section of the Companys website at www.evansbancorp.com.
Human Resource and Compensation Committee:
|
|
|
|
|
|
|
|
|
Thomas H. Waring, Jr., Chairman
|
|
Phillip Brothman
|
|
Mary Catherine Militello |
|
|
Nancy W. Ware |
|
|
|
|
The Human Resource and Compensation Committee met six times during fiscal 2007. Its primary
responsibilities include reviewing managements recommendations and making determinations regarding
job classifications, salary ranges, annual merit increases and fringe benefits; and establishing
the compensation levels of the Named Executive Officers of the Company. The Board of Directors has
determined that each of the members of the Human Resource and Compensation Committee is an
independent director, as defined in the marketplace rules of The Nasdaq Stock Market. The Board
of Directors has adopted a Human Resource and Compensation Committee Charter, which is available in
the Governance Document section of the Companys website at www.evansbancorp.com.
William F. Barrett served on this Committee through his retirement on November 1, 2007. LaVerne G.
Hall served on this Committee through his retirement on December 31, 2007.
Stock Option and Long-Term Incentive Plan Committee:
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|
|
|
|
|
|
Mary Catherine Militello
|
|
Nancy W. Ware
|
|
|
The Stock Option and Long-Term Incentive Plan Committee met once during fiscal 2007. Its purpose
is to determine the terms and provisions of awards to eligible persons under the Evans Bancorp,
Inc. 1999 Stock Option and Long-Term Incentive Plan (as amended and restated as of January 27,
2003) ( the Plan). This committee also may interpret the Plan, prescribe, amend and rescind
rules and regulations relating to the Plan and make such other determinations as the Committee
deems necessary and advisable for the administration of the Plan.
8
William F. Barrett served as Chairman of this Committee through his retirement on November 1, 2007.
LaVerne G. Hall served on this Committee through his retirement on December 31, 2007.
Governance Committee:
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|
|
|
|
|
|
Phillip Brothman, Chairman
|
|
James E. Biddle, Jr.
|
|
Kenneth C. Kirst |
|
|
David J. Nasca
|
|
James Tilley
|
|
Nancy W. Ware |
The Governance Committee met four times during fiscal 2007. Its purpose is to assist the Board in
developing and implementing corporate governance guidelines for the Company, and to provide
oversight of the corporate governance affairs of the Company.
Nominating Committee:
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|
|
|
|
|
|
|
Phillip Brothman, Chairman
|
|
James E. Biddle, Jr.
|
|
Kenneth C. Kirst |
|
|
Nancy W. Ware |
|
|
|
|
The Nominating Committee is delegated with the responsibility of identifying and
recommending to the Board candidates for director nominees to be presented to the shareholders for
their consideration at the annual meetings of shareholders, and to fill vacancies on the Board of
Directors. The Nominating Committee did not separately meet during fiscal 2007; the director
nominees for the Annual Meeting were selected by a majority of the independent directors of the
full Board. The Board of Directors has determined that each of the members of the Nominating
Committee is an independent director, as defined in the marketplace rules of the NASDAQ Stock
Market. The Board of Directors has adopted a Nominating Committee Charter, which is available in
the Governance Document section of the Companys website at www.evansbancorp.com.
The Companys bylaws set out the procedure to be followed by shareholders desiring to nominate
directors for consideration at an annual meeting of shareholders. Under the Companys bylaws,
shareholder director nominations must be submitted to the Secretary of the Company in writing not
less than 14 days nor more than 50 days immediately preceding the date of the annual meeting. If
less than 21 days notice of the annual meeting is given to shareholders, nominations must be mailed
or delivered to the Secretary of the Company not later than the close of business on the seventh
day following the day on which the notice of meeting was mailed. Such notification must contain
the following information to the extent known by the notifying shareholder: (a) name and address of
each proposed nominee; (b) the principal occupation of each proposed nominee; (c) the total number
of shares of common stock of the Company that will be voted for each proposed nominee; (d) the name
and residence address of the notifying shareholder; and (e) the number of shares of common stock of
the Company owned by the notifying shareholder. Additionally, the Companys bylaws require that,
in order to serve as a director of the Company, an individual must own at least $10,000 aggregate
market value of the Companys common stock and must be less than 70 years of age. Nominations not
made in accordance with the bylaws of the Company may be disregarded by the presiding officer of
the meeting, in his/her discretion, and upon his/her instruction, the inspectors of election may
disregard all votes cast for each such nominee. However, in the event that any such nominee is
nominated by more than one shareholder, the nomination shall be honored, and all votes cast in
favor of such nominee shall be counted if at least one nomination for that person complies with the
provisions of the bylaws of the Company.
The process whereby the Nominating Committee identifies director candidates may include
identification of individuals well-known in the community in which the Company operates and
individuals recommended to the Nominating Committee by current directors or officers who know those
individuals through business or other professional relationships, as well as recommendations of
individuals to the Nominating Committee by shareholders and customers. The Nominating Committee is
developing a formal procedure to be followed by shareholders desiring to submit director candidates
to the Nominating Committee. This procedure will be made available in the Governance Document
section of the Companys website. In its evaluation of prospective director candidates, the
Nominating Committee considers an individuals independence (as defined in the marketplace rules of
The Nasdaq Stock Market), skills and experience relative to the needs of the Company. Director
candidates meet personally with the members of the Nominating Committee and are
9
interviewed to determine their satisfaction of the criteria referred to above. There is no
difference in the manner in which the Nominating Committee will evaluate director candidates
recommended by shareholders, as opposed to director candidates presented for consideration to the
Nominating Committee by directors, officers or otherwise.
Board Meetings and Attendance at Board of Director and Committee Meetings. The Companys Board of
Directors met twelve times during fiscal 2007. The Banks Board of Directors met twelve times
during fiscal 2007. Each incumbent director attended at least 75% of: (1) the aggregate of all
meetings of the Companys Board of Directors (held during the period for which he or she served as
a director) and (2) all meetings held by the committees of the Companys Board of Directors on
which he or she served (during the periods that he or she served).
Availability of Committee Charters and Other Corporate Governance Documents. Current copies of the
charters for the Audit Committee, Human Resource and Compensation Committee, Governance Committee
and Nominating Committee, copies of the Companys Chief Executive Officer/Treasurer Code of
Ethics and Code of Conduct, the Policy for Communication to the Board of Directors, and the
process for reporting questionable accounting or audit matters are available in the Governance
Documents section of the Companys website at www.evansbancorp.com.
DIRECTOR COMPENSATION
Director Fees. Each director of the Company also serves as a member of the Board of Directors of
Evans National Bank. Non-employee directors do not receive compensation for meetings of the Banks
Board, but do receive committee fees. Further, it is the policy of the Board that employee
directors are not paid for their service on the Companys or the Banks Board of Directors in
addition to their regular employee compensation. During fiscal 2007,
|
|
non-employee directors were compensated at the rate of $1,000 per meeting of the Companys
Board of Directors, except Mr. Biddle who received $1,300 per meeting for his administrative
director services to the Board. |
|
|
|
non-employee directors were compensated at a rate of $350 per committee meeting of the
Companys and Banks Board of Directors, except that the chairperson of each committee
received $550 per meeting. |
|
|
|
in addition to director meeting fees, Mr. Brothman received $38,500 in 2007 for serving as
Chairman of the Board of Directors of the Company and of the Bank. Mr. Brothman was not paid
committee meeting fees. |
|
|
|
non-employee directors received a $2,727 bonus in consideration of their Board service in
fiscal 2007. |
Director Compensation. The following table provides information with regard to the compensation
for the Companys non-employee directors during the fiscal year ended December 31, 2007.
10
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
Pension Value |
|
|
|
|
|
|
|
|
|
|
|
|
and Non- |
|
|
|
|
|
|
|
|
|
|
|
|
qualified |
|
|
|
|
Fees Earned |
|
|
|
|
|
Deferred |
|
|
|
|
or Paid in |
|
Option |
|
Compensation |
|
|
|
|
Cash |
|
Awards |
|
Earnings (2) |
|
Total |
Name |
|
($) |
|
(1) |
|
($) |
|
($) |
William F. Barrett |
|
|
19,527 |
|
|
|
|
|
|
|
|
|
|
|
19,527 |
|
|
James Biddle, Jr. |
|
|
23,577 |
|
|
|
|
|
|
|
1,684 |
|
|
|
25,261 |
|
|
Phillp Brothman |
|
|
43,526 |
|
|
|
|
|
|
|
9,898 |
|
|
|
53,424 |
|
|
LaVerne G. Hall |
|
|
17,177 |
|
|
|
|
|
|
|
|
|
|
|
17,177 |
|
|
Kenneth C. Kirst |
|
|
18,627 |
|
|
|
|
|
|
|
422 |
|
|
|
20,049 |
|
|
Mary C. Militello |
|
|
19,627 |
|
|
|
|
|
|
|
227 |
|
|
|
19,854 |
|
|
John R. OBrien |
|
|
24,027 |
|
|
|
|
|
|
|
|
|
|
|
24,027 |
|
|
David M. Taylor |
|
|
20,927 |
|
|
|
|
|
|
|
1,790 |
|
|
|
22,717 |
|
|
Nancy W. Ware |
|
|
18,557 |
|
|
|
|
|
|
|
1,972 |
|
|
|
20,549 |
|
|
Thomas H. Waring |
|
|
21,877 |
|
|
|
|
|
|
|
410 |
|
|
|
22,827 |
|
|
|
|
(1) |
|
No equity awards were granted during fiscal 2007. The following reflects all equity awards
outstanding for each director as of December 31, 2007. The stock option awards reflect unexercised
grants of stock options, whether or not vested: |
|
|
|
|
|
Name |
|
Stock Options (#) |
William F. Barrett |
|
|
3,261 |
|
James E. Biddle, Jr. |
|
|
3,261 |
|
Phillip Brothman |
|
|
8,150 |
|
LaVerne G. Hall |
|
|
3,261 |
|
Kenneth C. Kirst |
|
|
1,000 |
|
Mary C. Militello |
|
|
2,103 |
|
John R. OBrien |
|
|
2,420 |
|
David M. Taylor |
|
|
3,261 |
|
Nancy W. Ware |
|
|
3,261 |
|
Thomas H. Waring, Jr. |
|
|
4,890 |
|
|
|
|
|
(2) |
|
Deferred Compensation Plan. The Company maintains a non-qualified deferred compensation plan
whereby the directors may elect to defer 1% to 100% of their fees until retirement or termination
of service. The Company credits such deferrals at a rate determined at the beginning of each plan
year which is based on the prime rate then in effect. During 2007, amounts credited under the
deferred compensation plan at interest rates greater than 120% of the applicable federal long-term
rate in effect have been reported for directors who elect to participate in the Change in Pension
Value and Non-Qualified Deferred Compensation Earnings column for the amounts credited at the rate
paid less 120% of the applicable federal long-term rate. |
Fiscal 2008 directors fees have not changed from fiscal 2007, except that the annual fee paid to
Mr. Brothman to serve as the Chairman of the Board of Directors of the Company and of the Bank is
now $41,000. The Companys Board of Directors determined not to grant stock options to its
non-employee directors during fiscal 2007.
11
COMPENSATION COMMITTEE INTERLOCKS
AND INSIDER PARTICIPATION
The members of the Human Resource and Compensation Committee are: Phillip Brothman, Mary Catherine
Militello, Nancy W. Ware and Thomas H. Waring, Jr. William F. Barrett retired from the Committee
on November 1, 2007 and LaVerne G. Hall retired from the Committee on December 31, 2007. None of
the members of the Human Resource and Compensation Committee is or has been an officer or employee
of the Company or any of its subsidiaries. Mr. Brothman was a partner of the law firm of Hurst
Brothman & Yusick, which, prior to February 2004, served as general counsel to the Company and
received legal fees in exchange for such services, and is currently a partner of the law firm of
Harris Beach PLLC, which, since February 2004, has served as general counsel to the Company and
receives legal fees in exchange for such services. See Transactions with Related Persons.
During fiscal 2007, none of the Companys executive officers served on the compensation committee
(or equivalent) or on the board of directors of another entity whose executive officers served on
the Human Resource and Compensation Committee or the Companys Board of Directors.
COMPENSATION COMMITTEE REPORT
The Human Resource and Compensation Committee of the Board of Directors has reviewed and discussed
the section of this Proxy Statement entitled Compensation Discussion and Analysis with
management. Based on this review and discussion, the Human Resource and Compensation Committee
recommended to the Board of Directors that the section entitled Compensation Discussion and
Analysis be included in this Proxy Statement and incorporated by reference into the Companys
Annual Report on Form 10-K for the fiscal year ended December 31, 2007.
Human Resource and Compensation Committee
|
|
|
Thomas H. Waring, Jr., Chairman
|
|
Phillip Brothman |
Mary Catherine Militello
|
|
Nancy W. Ware |
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis. The Human Resource and Compensation Committees primary
responsibilities include reviewing managements recommendations and making determinations regarding
job classifications, salary ranges, annual merit increases and fringe benefits; and establishing
the compensation levels of the Named Executive Officers of the Company. As part of this
responsibility, the Committee individually reviews the performance of the senior executive
officers, including the NEOs, and approves compensation actions for them, including all of the
policies under which executive compensation is paid or awarded. The Committee also oversees
managements decisions concerning the performance and compensation of other company employees,
administers the Companys incentive compensation and other stock-based plans, at the advice of the
Stock Option and Long-Term Incentive Plan Committee, and regularly evaluates the effectiveness of
the Companys overall executive compensation program.
The Company believes that the quality, skills and dedication of senior executive officers are
critical factors affecting the long-term value of the Company. The Companys key compensation
goals are to attract superior executive talent; retain key leaders; reward past performance; and
align executives long-term interests with those of the Companys shareholders. The Company uses a
variety of compensation elements to achieve these goals, including base salary, annual bonuses,
stock options, deferred salary plans and a supplemental executive retirement plan, all of which
will be discussed in detail below.
12
The Committees decisions on senior executive officer compensation, including NEO compensation, are
based primarily upon the Committees assessment of each executives leadership and operational
performance and potential to enhance long-term shareholder value. The Committee relies upon its
judgment about each individual and not on rigid formulas or short-term changes in business
performance in determining the amount and mix of compensation elements and whether each
particular payment or award provides an appropriate incentive and reward for performance that
sustains and enhances long-term shareholder value. Key factors affecting the Committees judgment
include the executives: performance compared to the financial, operational and strategic goals
established for the executive by the Board of Directors at the beginning of each fiscal year;
contribution to the Companys financial results, particularly with respect to key metrics such as
asset growth, earnings, and return on capital; effectiveness in leading our initiatives to increase
customer value; and commitment to community leadership.
The Committee also considers each NEOs current salary and prior-year bonus, the appropriate
balance between incentive compensation for long-term and short-term performance, and the
compensation paid to the NEOs peers within the bank and insurance industries, based on selected
industry surveys. In addition, the Committee reviews a tally sheet setting forth the compensation
payable to and the benefits accruing to, an NEO, including (1) estimated annual benefit under the
Banks Supplementary Executive Pension Plan, based on current service, (2) current year value of
vested outstanding equity-based grants, (3) current year value of participation in the Companys
Employee Stock Purchase Plan, (4) the change in current deferred compensation balances and accruals
on deferred amounts, and (5) the value of certain perquisites.
The key elements of our NEO compensation program are:
|
1. |
|
Base Salary. Base salaries for our executives are established based on the
current scope of their responsibilities, as well as future expectations. During 2007, the
Company recruited for key executive positions with the skill set to grow and manage our
organization. In recruiting these executives, salaries were influenced by local
competition, which is dominated by large financial institutions. In addition to the local
market, the Committee considered the survey data provided by Americas Community Bankers
and Clark Consulting in setting executive salaries. These salaries fall both below and
above the midpoint ranges as disclosed in the survey data. |
|
|
2. |
|
Annual Bonus. The Company pays annual bonuses to incent and reward performance
for the year. Bonuses are paid in cash in February for the prior years performance and
are based upon the Committees evaluation of each executives individual performance during
the prior year, in the context of the Committees assessment of the overall performance of
the Company and the executives business unit or function in meeting the specific financial
and other key goals established for the Company and the executives business unit or
function by the Board of Directors. This evaluation also includes an assessment of how the
executive performed compared to the financial, operational and strategic goals and
objectives established by the Board of Directors for the executive at the beginning of the
year, but were not determined by a pre-defined formula. During fiscal 2007, the financial
services industry was faced with a widespread economic slowdown, and the Companys overall
operating results were flat in 2007. However, in consideration of the challenging
operating environment our executive officers faced and the overall performance of the
Company as compared to its peers, together with the foundational improvements made to the
Company by our executive officers, the Committee believed that it was appropriate to pay
bonuses to members of our executive team. Mr. Miller has a formula-based bonus as part of
his employment contract and was not eligible for payment of a bonus for 2007. |
|
|
3. |
|
Stock Options. Employees with the title of vice president and above may be
eligible for discretionary stock option awards, which are granted at a strike price equal
to the market value on the date of grant. These options, which generally have ten year
vesting schedules and specific forfeiture rules, represent a powerful shareholder alignment
incentive. The Stock Option and Long-Term Incentive Plan Committee determines the maximum
number of options available for allocation. The overall number of option awards granted
depends on the financial situation of the Company, a competitive assessment,
and the ability to purchase underlying shares on the market. |
13
|
4. |
|
Executive Deferred Salary Plan. Under the Companys Deferred Compensation
Plan, participating NEOs are able to defer, at their election, up to 100% of their base
salary. This deferred salary amount accrues interest at a rate of 9.25%, which is based on
the prime rate plus 1%. The interest rate is set at the beginning of each year and
compounded annually, but interest income is not earned, and does not vest, unless the
executive remains with the Company until vesting. Termination before the vesting date will
result in an immediate payout of the deferred salary amount with no interest income
payable, with exceptions for death, disability, and transfer to a successor employer. The
Committee believes that this plan including the interest rate and vesting rule is an
effective retention device. |
|
|
5. |
|
Supplemental Executive Retirement Plan (the SERP). Messrs. Tilley, Glass,
and Miller are participants of the SERP in order to increase their retirement benefits
above amounts available under the Companys tax-qualified and other pension programs. The
SERP is unfunded and is not qualified for tax purposes. An executives annual benefit,
when combined with amounts payable under the Companys tax-qualified and other pension
programs and Social Security, will equal 70% of the executives average last five years
salary before retirement at age 65. Because executives are generally not eligible for
benefits under the SERP if they leave the Company prior to reaching age 60, the Committee
believes that the SERP is one of the Companys most effective executive retention tools. |
|
|
6. |
|
Perquisites. The Company provides its NEOs with perquisites that it believes
are reasonable, competitive and consistent with its overall executive compensation program.
The Company believes that its perquisites allow senior executive officers to operate more
effectively. These perquisites may include a car allowance and/or club memberships. |
Each year, the Committee meets in a session to review each NEOs performance in order to establish
compensation for the following year. At this meeting, the Chief Executive Officer is asked to
provide a general review for each senior executives performance. After this discussion with the
CEO, the Committee meets in executive session to review similar information regarding the CEO.
Anticipating Mr. Tilleys retirement, the Committee did not award a salary increase for Mr. Tilley
in 2007. Mr. Nasca and Mr. Kajtoch had negotiated their salary within their employment contract
and did not receive a salary increase during 2007. Mr. Glass and Mr. Miller were awarded salary
increases based upon individual performance, as well as consideration of survey data. The salary
increases were commensurate with performance.
Employment Agreements. The Company believes that in todays competitive market a key tool to
attracting and retaining senior executives and in protecting proprietary information and customer
relationships is the use of clear and concise employment contracts. Mr. Nasca has an employment
agreement with the Company and the Bank, Messrs. Glass, and Kajtoch have employment agreements with
the Bank and Mr. Miller has an employment agreement with ENB Insurance Agency. A discussion of the
material terms of these agreements is set forth in this Proxy Statement under the section
Employment Agreements following the Grants of Plan-Based Awards table.
Summary Compensation Table. The following table sets forth the compensation of the Companys Named
Executive Officers (NEOs) for the fiscal year ended December 31, 2007. The NEOs are the
Companys Principal Executive Officers, Principal Financial Officer and the other executive
officers serving during the fiscal year ended December 31, 2007.
14
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|
Change in |
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Value |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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and Non- |
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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Qualified |
|
|
|
|
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|
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|
|
|
|
|
|
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Deferred |
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
Compensation |
|
All other |
|
|
|
|
|
|
|
|
Salary |
|
Bonus |
|
|
|
|
|
Earnings |
|
Compensation |
|
Total |
Name and Principal Position |
|
Year |
|
($) |
|
($) (4) |
|
Stock Awards |
|
($) (5) |
|
($) |
|
($) |
David Nasca (1)
|
|
|
2007 |
|
|
$ |
200,000 |
|
|
$ |
12,000 |
|
|
$ |
49,425 |
|
|
|
|
|
|
|
(6) $17,314 |
|
|
$ |
278,739 |
|
President and CEO of the
Company and the Bank
(principal executive officer) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James Tilley (2)
|
|
|
2007 |
|
|
$ |
76,492 |
|
|
|
|
|
|
|
|
|
|
$ |
93,779 |
|
|
|
(7) $31,820 |
|
|
$ |
202,091 |
|
Former President and CEO of
|
|
|
2006 |
|
|
$ |
225,076 |
|
|
$ |
19,550 |
|
|
|
|
|
|
$ |
161,885 |
|
|
|
$26,144 |
|
|
$ |
432,655 |
|
the Company and the Bank
(principal executive officer) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gary Kajtoch (3)
|
|
|
2007 |
|
|
$ |
134,423 |
|
|
$ |
22,000 |
|
|
|
|
|
|
|
|
|
|
|
(8) $5,146 |
|
|
$ |
161,569 |
|
Treasurer of the Company and
CFO of the Bank
(principal financial officer) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William Glass
|
|
|
2007 |
|
|
$ |
179,024 |
|
|
$ |
10,000 |
|
|
|
|
|
|
$ |
79,049 |
|
|
|
(9) $20,741 |
|
|
$ |
288,814 |
|
Secretary of the Company,
|
|
|
2006 |
|
|
$ |
166,269 |
|
|
$ |
15,425 |
|
|
|
|
|
|
$ |
103,049 |
|
|
|
$18,712 |
|
|
$ |
303,455 |
|
CEO of Evans National
Leasing and Sr. Vice President
of the Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Miller, Jr.
|
|
|
2007 |
|
|
$ |
213,907 |
|
|
|
|
|
|
|
|
|
|
$ |
41,235 |
|
|
|
(10) $31,724 |
|
|
$ |
286,865 |
|
President, ENB Insurance
|
|
|
2006 |
|
|
$ |
206,525 |
|
|
$ |
100,000 |
|
|
|
|
|
|
$ |
55,568 |
|
|
|
$17,885 |
|
|
$ |
379,978 |
|
Agency, Inc. and ENB
Associates Inc. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Mr. Nasca began serving as President of the Company and the Bank on December 1, 2006. He
assumed the position of Chief Executive Officer of the Company and Bank on April 1, 2007. Stock
Award to Mr. Nasca: Reflects the dollar amount recognized in fiscal year 2007, in accordance with
SFAS No. 123(R) for financial statement reporting purposes related to restricted stock. The amount
shown excludes the impact of estimated forfeitures related to service-based vesting conditions.
For additional information as to the assumptions made in valuation, see Note 12 to the financial
statements filed with the SEC in the Companys Annual Report on Form 10-K for the fiscal year ended
December 31, 2007. See the Grants of Plan-Based Awards table below for information on awards of
restricted stock granted in fiscal 2007. |
|
(2) |
|
Effective December 1, 2006, Mr. Tilley ceased serving as President of the Company and the
Bank, and effective April 1, 2007, Mr. Tilley ceased serving as Chief Executive Officer of the
Company and the Bank. Mr. Tilley serves as a director of the Company. |
|
(3) |
|
Mr. Kajtoch was hired as Chief Financial Officer of the Bank on February 5, 2007 and appointed
as Treasurer of the Company on March 20, 2007. |
|
(4) |
|
Bonuses were earned in 2007 and awarded in 2008. |
|
(5) |
|
Includes a) the aggregate change in the accumulated benefits under the Banks Defined Benefit
Pension Plan and SERP of $88,284; $74,180 and $40,489 in 2007 for Messrs. Tilley, Glass and Miller
and b) the above market earnings on compensation deferred for Messrs. Tilley, Glass and Miller. |
|
(6) |
|
Includes the economic benefit from an endorsement split-dollar life insurance policy held by
the Bank and various perquisites. Perquisites included a car allowance, country club dues and
supplemental long-term disability insurance. |
|
(7) |
|
Includes $15,627 paid to Mr. Tilley for his service as a director after his retirement as an
employee on April 1, 2007. Other compensation also includes contributions by the Bank to Mr.
Tilleys 401(k) savings plan, the economic benefit from an endorsement split-dollar life insurance
policy held by the Bank, and various perquisites. Perquisites included a car allowance, country
club dues and supplemental long-term disability insurance. |
|
(8) |
|
Includes the economic benefit from an endorsement split-dollar life insurance policy held by
the Bank and various perquisites. Perquisites included country club dues and supplemental
long-term disability insurance. |
|
(9) |
|
Includes contributions by the Bank to Mr. Glasss 401(k) savings plan, the value of the
employee discount on the Companys Employee Stock Purchase Plan, the economic benefit from an
endorsement split-dollar life insurance policy held by the Bank, and various perquisites.
Perquisites included a car allowance, country club dues and supplemental long-term disability
insurance. |
|
(10) |
|
Includes contributions by the Bank to Mr. Millers 401(k) savings plan, the value of the
employee discount on the Companys Employee Stock Purchase Plan, the economic benefit from an
endorsement split-dollar life insurance policy held by the Bank and various perquisites.
Perquisites included a car allowance, country club dues and supplemental long-term disability
insurance. |
15
Grants of Plan-Based Awards. The following table reflects the terms of the compensation plan-based
awards granted to Named Executive Officers in 2007.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other |
|
All Other Option |
|
|
|
|
|
|
|
|
|
|
Stock Awards: |
|
Awards: Number |
|
Exercise or Base |
|
Grant Date Fair |
|
|
|
|
|
|
Number of |
|
of Securities |
|
Price |
|
Value of Stock |
|
|
|
|
|
|
Shares of |
|
Underlying |
|
Of Option |
|
and Option |
|
|
|
|
|
|
Stock or Units |
|
Options |
|
Awards |
|
Award |
Name |
|
Grant Date |
|
(#) |
|
(#) |
|
($/Share) |
|
($) |
David Nasca
|
|
|
4/19/2007 |
|
|
|
2,500 |
|
|
|
|
|
|
|
|
|
|
|
49,425 |
(1) |
|
James Tilley |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gary Kajtoch |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William Glass |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Miller, Jr. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Reflects full grant date fair value under SFAS No. 123(R) of the restricted stock granted. For
restricted stock, fair value is calculated using the closing market price of the Companys stock on
the date of grant. For additional information as to the assumptions made in valuation, see Note
12 to the financial statements filed with the SEC in the Companys Annual Report on Form 10-K for
the fiscal year ended December 31, 2007. |
The restricted stock award for Mr. Nasca in 2007 was under the Companys 1999 Employee Stock Option
and Long-Term Incentive Plan. The shares fully vest one year from the grant date, assuming Mr.
Nascas continued employment with the Company. Dividends were paid on the restricted shares in
2007.
Employment Agreements
David J. Nasca Employment Agreement, by and among Mr. Nasca, the Company and the Bank, pursuant
to which Mr. Nasca serves as the President and Chief Executive Officer of the Company and the Bank.
Mr. Nascas employment agreement provides for an initial annual base salary of $200,000, which is
subject to adjustment annually by the Board of Directors of the Company and the Bank, provided,
however, that Mr. Nascas annual salary may not be decreased below $200,000. Subject to prior
termination, the initial term of Mr. Nascas employment is until December 31, 2010, subject to
annual one year extensions of the initial five year term. Mr. Nasca is entitled to participate in
all Company and Bank employee benefit plans, programs, and arrangements for which he qualifies, and
is entitled to receive an annual bonus at the discretion of the Board of Directors of the Bank and
of the Company. The Bank provides Mr. Nasca with an automobile allowance and reimburses him for
reasonable country club dues.
In the event Mr. Nascas employment is terminated:
|
|
without cause, he will be paid, for a period equal to the then remaining term of his
employment agreement, a monthly payment equal to 1/12th of his then annual base salary. The
Companys or the Banks obligation to make such payments to Mr. Nasca are conditional upon Mr.
Nascas compliance with his obligations of confidentiality, non-competition and
non-solicitation set forth in his employment agreement; |
|
|
|
because of death, his estate will be paid that portion of Mr. Nascas then annual base
salary accrued through the date of his death, as well as any amounts or benefits payable under
applicable benefit plans; |
16
|
|
because of disability, Mr. Nasca will be paid, for a period equal to the shorter of (i) 180 days
from the effective date of termination or (ii) until Mr. Nasca becomes eligible for long-term
disability payments under either the Banks or the Companys long-term disability plan,
continued scheduled monthly payments of his then annual base salary, as well as any amounts or
benefits payable under applicable benefit plans; and |
|
|
|
for cause or by Mr. Nasca, Mr. Nasca will not be entitled to payment of any amounts or
benefits, other than that portion of his annual salary accrued through the date of termination
and any accrued and unpaid vacation. |
Gary A. Kajtoch Employment Agreement, by and between Mr. Kajtoch and the Bank, pursuant to which
Mr. Kajtoch serves as the Chief Financial Officer and Senior Vice President of the Bank. Mr.
Kajtochs employment agreement provides for an initial annual base salary of $150,000, which is
subject to adjustment annually by the Banks Board of Directors, provided, however, that Mr.
Kajtochs annual salary may not be decreased below $150,000. Subject to prior termination, the
initial term of Mr. Kajtochs employment is until December 31, 2011, subject to annual one year
extensions of the initial five year term. Mr. Kajtoch is entitled to participate in all Bank
employee benefit plans, programs, and arrangements for which he qualifies, and is entitled to
receive an annual bonus at the discretion of the Board of Directors of the Bank.
In the event Mr. Kajtochs employment is terminated:
|
|
without cause, he will be paid, for a period equal to the then remaining term of his
employment agreement, a monthly payment equal to 1/12th of his then annual base salary. The
Banks obligation to make such payments to Mr. Kajtoch are conditional upon Mr. Kajtochs
compliance with his obligations of confidentiality, non-competition and non-solicitation set
forth in his employment agreement; |
|
|
|
because of death, his estate will be paid that portion of Mr. Kajtochs then annual base
salary accrued through the date of his death, as well as any amounts or benefits payable under
applicable benefit plans; |
|
|
|
because of disability, Mr. Kajtoch will be paid, for a period equal to the shorter of (i)
180 days from the effective date of termination or (ii) until Mr. Kajtoch becomes eligible for
long-term disability payments under the Banks long-term disability plan, continued scheduled
monthly payments of his then annual base salary, as well as any amounts or benefits payable
under applicable benefit plans; and |
|
|
|
for cause or by Mr. Kajtoch, Mr. Kajtoch will not be entitled to payment of any amounts or
benefits other than that portion of his annual salary accrued through the date of termination
and any accrued and unpaid vacation. |
Robert G. Miller Employment Agreement, by and between Mr. Miller and ENB Insurance Agency, Inc.,
pursuant to which Mr. Miller serves as the President of ENB Insurance. Mr. Millers employment
agreement provides for an initial annual base salary of $206,000, which is subject to adjustment
annually by the Board of Directors of ENB Insurance, provided, however, that Mr. Millers annual
salary may not be decreased below $206,000. Subject to prior termination, the initial term of Mr.
Millers employment is until December 31, 2011, subject to annual one year extensions of the
initial five year term. In addition to Mr. Millers annual base salary, he is entitled to receive
payment of residual commissions earned on life insurance and annuities sold through M&W Group, Inc.
(the predecessor to ENB Insurance Agency), prior to the date of Mr. Millers employment agreement
with ENB Insurance. Mr. Miller is entitled to participate in all employee benefit plans, programs,
and arrangements of ENB Insurance for which he qualifies, and he is entitled to receive an annual
bonus at the discretion of the Board of Directors of ENB Insurance and determined, in amount, by
reference to a bonus formula. ENB Insurance provides Mr. Miller with a company-owned vehicle and
reimburses him for his reasonable country club dues.
17
In the event Mr. Millers employment is terminated:
|
|
without cause, he will be paid, for a period equal to the then remaining term of his
employment agreement, a monthly payment equal to 1/12th of his then annual base salary. ENB
Insurances obligation to make such payments to Mr. Miller are conditional upon Mr. Millers
compliance with his obligations of confidentiality, non-competition and non-solicitation set
forth in his employment agreement; |
|
|
|
because of death, his estate will be paid that portion of Mr. Millers then annual base
salary accrued through the date of his death, as well as any amounts or benefits payable under
applicable benefit plans; |
|
|
|
because of disability, Mr. Miller will be paid, for a period equal to the shorter of (i)
180 days from the effective date of termination or (ii) until Mr. Miller becomes eligible for
long-term disability payments under ENB Insurances long-term disability plan, continued
scheduled monthly payments of his then annual base salary, as well as any amounts or benefits
payable under applicable benefit plans; and |
|
|
|
for cause or by Mr. Miller, Mr. Miller will not be entitled to payment of any amounts or
benefits other than that portion of his annual salary accrued through the date of termination
and any accrued and unpaid vacation. |
William R. Glass Employment Agreement, by and between Mr. Glass and the Bank, pursuant to which
Mr. Glass serves as Senior Vice President of the Bank. Mr. Glass salary is fixed annually by the
Board of Directors of the Bank. Subject to prior termination, the term of Mr. Glass employment is
for a period of five years, subject to annual one year extensions of the five year term. Mr. Glass
is entitled to participate in all Bank employee benefit plans, programs, and arrangements for which
he qualifies.
In the event Mr. Glass employment is terminated:
|
|
without cause, he will be paid his then base salary for the longer of three months from the
date of termination or the remainder of the then employment term, subject to Mr. Glass
compliance with his obligations of confidentiality. |
|
|
|
because of death, his estate will be paid any compensation and reimbursable expenses
accrued to the date of his death; |
|
|
|
for cause, Mr. Glass will not be entitled to payment of any amounts or benefits, other than
such portion of his annual salary accrued through the date of termination; |
|
|
|
by mutual agreement of the Bank and Mr. Glass, the terms of termination to be determined
between the Bank and Mr. Glass at the time of termination; and |
|
|
|
by Mr. Glass in the event of a change of control of the Bank, resulting in a substantial
change in his duties, Mr. Glass will be paid all benefits due to him under his employment
agreement, including his salary, for the remainder of the then employment term. |
James Tilleys employment with the Bank and the Company terminated effective April 1, 2007.
Potential Payments Upon Termination or Change-in-Control. The following table shows the potential
incremental value transfer to each NEO under various termination or change-in-control scenarios as
of December 31, 2007, the last business day of fiscal 2007. The actual amounts to be paid out can
only be determined at the time of such NEOs separation from the Company.
18
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incremental Value Transfer |
|
David Nasca (4) |
|
Gary Kajtoch |
|
William Glass |
|
Robert Miller |
Retirement or Voluntary Termination (1) |
|
|
|
|
|
|
|
|
|
$ |
641,668 |
|
|
$ |
275,953 |
|
|
Termination for Cause (1) |
|
|
|
|
|
|
|
|
|
$ |
641,668 |
|
|
|
275,953 |
|
|
Termination Without Cause (2) |
|
$ |
1,039,375 |
|
|
$ |
750,000 |
|
|
$ |
1,541,798 |
|
|
$ |
1,305,953 |
|
|
Change in Control Termination (2) |
|
|
|
|
|
|
|
|
|
$ |
1,541,798 |
|
|
|
|
|
|
Death (3) |
|
$ |
439,375 |
|
|
$ |
300,000 |
|
|
$ |
1,001,720 |
|
|
$ |
687,953 |
|
|
|
|
(1) |
|
Reflects a) Supplemental Executive Retirement Plan lump sum payout and b) Defined Benefit
Pension Plan lump sum payout. |
|
(2) |
|
Reflects a) Supplemental Executive Retirement Plan lump sum payout, b) Defined Benefit Pension
Plan lump sum payout and c) employment contract payout. |
|
(3) |
|
Reflects a) Supplemental Executive Retirement Plan lump sum payout, b) Defined Benefit Pension
Plan lump sum payout and c) benefit payment of Executive Life Insurance. |
|
(4) |
|
Mr. Nascas payments include the accelerated vesting of his 2,500 shares of restricted stock.
The market value of the restricted stock at December 31, 2007 was $39,375, based on the market
price of the stock. |
Outstanding Equity Awards at Fiscal Year-End. The following table provides information about
unexercised stock options and unvested restricted stock for the Named Executive Officers as of
December 31, 2007:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number |
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
of Shares |
|
|
|
|
|
|
Securities |
|
|
|
|
|
|
|
|
|
|
or Units |
|
|
|
|
|
|
Underlying |
|
|
|
|
|
|
|
|
|
|
of Stock |
|
|
Market Value |
|
|
|
Unexercised |
|
|
Option |
|
|
|
|
|
|
That |
|
|
of Shares or |
|
|
|
Options (#) |
|
|
Exercise |
|
|
Option |
|
|
Have Not |
|
|
Units of Stock |
|
|
|
Unexercisable |
|
|
Price |
|
|
Expiration |
|
|
Vested |
|
|
That Have Not |
|
Name |
|
(#) (1) |
|
|
($) |
|
|
Date |
|
|
(#) (2) |
|
|
Vested ($) |
|
David Nasca |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,500 |
|
|
|
39,375 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William Glass |
|
|
2,315 |
|
|
|
19.25 |
|
|
|
04/18/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
2,205 |
|
|
|
21.77 |
|
|
|
09/27/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Miller, Jr. |
|
|
2,315 |
|
|
|
19.25 |
|
|
|
04/18/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
2,205 |
|
|
|
21.77 |
|
|
|
09/27/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
|
|
|
|
|
|
|
|
Note: Mr. Tilley and Mr. Kajtoch did not have any outstanding equity awards at December 31, 2007.
|
|
|
(1) |
|
The unexercisable options with the following expiration dates will vest as indicated
below for Mr. Glass and Mr. Miller: |
|
|
|
Expiration Date |
|
Vesting Schedule |
April 18, 2013 |
|
50% vested on August 19, 2008 and 50% vested on August 19, 2012 |
September 27, 2014 |
|
100% vested on September 27, 2009 |
September 20, 2015 |
|
100% vested on September 20, 2010 |
|
|
|
|
(2) |
|
Mr. Nascas restricted shares fully vest on April 19, 2008. |
19
Pension Benefits. The following table sets forth the present value of the accumulated pension
benefits for the Named Executive Officers as of fiscal year-end 2007 (1):
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Present Value |
|
|
|
|
|
|
Number of Years |
|
of Accumulated |
|
Payments During |
Name |
|
Plan Name |
|
Credited Service (#) |
|
Benefit ($) |
|
Last Fiscal Year ($) |
James Tilley |
|
SERP Plan |
|
19 |
|
975,170 |
|
99,896 |
|
|
Defined Benefit Plan |
|
19 |
|
355,235 |
|
26,992 |
|
|
|
|
|
|
|
|
|
William R. Glass |
|
SERP Plan |
|
14 |
|
463,519 |
|
|
|
|
Defined Benefit Plan |
|
14 |
|
178,149 |
|
|
|
|
|
|
|
|
|
|
|
Robert G. Miller, Jr. |
|
SERP Plan |
|
7 |
|
219,245 |
|
|
|
|
Defined Benefit Plan |
|
7 |
|
56,708 |
|
|
|
|
|
(1) |
|
The assumptions used to calculate the present value of accumulated benefits is set forth in
Note 11 to the Consolidated Financial Statements of the Company in its Annual Report on Form 10-K
for the fiscal year ended December 31, 2007. |
The following describes the material factors necessary to understand the pension benefits that are
provided to the Named Executive Officers under the Banks defined benefit pension and supplemental
executive retirement plans.
Defined Benefit Pension Plan. The Bank maintains a defined benefit pension plan (the
Pension Plan) for all eligible employees, including employees of its subsidiaries.
An employee becomes vested in a pension benefit after five years of service. Upon retirement at
age 65, vested participants are entitled to receive a monthly benefit. The following table
indicates the annual retirement benefit that would be payable under the Pension Plan, pursuant to
the amended benefit formula discussed below, upon retirement at age 65 in fiscal year 2007,
expressed in the form of a single life annuity for the average annual earnings and years of
credited service. The benefits listed below are not subject to deduction for Social Security or
other offset amounts.
|
|
|
|
|
|
|
|
|
Final Average |
|
Years of Service at Normal Retirement |
Compensation |
|
10 |
|
20 |
|
30 |
|
40 |
$ 30,000 |
|
$ 3,000 |
|
$ 6,000 |
|
$ 9,000 |
|
$ 9,000 |
$ 50,000 |
|
$ 5,000 |
|
$10,000 |
|
$15,000 |
|
$15,000 |
$100,000 |
|
$10,000 |
|
$20,000 |
|
$30,000 |
|
$30,000 |
$150,000 |
|
$15,000 |
|
$30,000 |
|
$45,000 |
|
$45,000 |
$220,000 |
|
$22,000 |
|
$44,000 |
|
$66,000 |
|
$66,000 |
Pension Benefit Formula: 1% of compensation times years of service (max 30).
Prior to an amendment to the Pension Plan, effective May 1, 1994, the monthly benefit under the
Pension Plan was 3% of average monthly compensation multiplied by years of service up to a maximum
of 15 years of service. In 1994, the Pension Plan was amended to change the benefit to 1% of
average monthly compensation (as defined under the Pension Plan, generally the highest five
consecutive compensation years out of the latest ten compensation years at retirement) multiplied
by years of service up to a maximum of 30 years of service.
However, the benefits already accrued by employees, including Mr. Tilley, prior to this amendment
were not reduced by the amendment.
Management recently completed an analysis of the Pension Plan. Management considered industry
trends, regional competition, as well as the new regulatory requirements involved in maintaining
both a defined benefit pension plan, as well as the 401(k) plan. Based upon the analysis, there
were significant changes made to the Defined Benefit Pension Plan in order to remain competitive
with the industry.
20
Effective January 31, 2008, the Defined Benefit Pension Plan was frozen. All benefits that
eligible participants have accrued in the Plan to date will be retained. Employees will not
continue to accrue additional benefits in the Plan from that date. Employees will be eligible to
receive these benefits at normal retirement age.
Compensation generally is the compensation reported on Form W-2 as gross pay. In calculating a
participants benefit, annual compensation in excess of a limit set annually by the Secretary of
the Treasury of the United States may not be considered. That limit (the IRS Compensation Limit)
was $220,000 for 2006. In addition, benefits provided under the Pension Plan may not exceed a
benefit limit under the Internal Revenue Code (which was $175,000 payable as a single life annuity
beginning at normal retirement age in 2006). The Social Security Wage Base is the maximum amount
of annual earnings or wages that is subject to the old age, survivors and disability insurance
taxes that is in effect under the Social Security Act at the beginning of the plan year.
A participant is eligible for early retirement under the Pension Plan if the participant retires
before normal retirement age but after attaining age 59 and completing 5 years of service. An
early retirement benefit is reduced 1/15th per year for each year that the benefit commences prior
to normal retirement age. At December 31, 2007, Mr. Glass had attained eligibility for early
retirement under the Pension Plan. Mr. Miller was not eligible for early retirement. Mr. Nasca
and Mr. Kajtoch did not have any credited service time in the Pension Plan at December 31, 2007.
Mr. Tilley was retired at December 31, 2007. The Named Executive Officers are not eligible for
unreduced Pension Plan benefits at any age before normal retirement age.
Benefits under the Pension Plan are 100% vested after an employee has completed at least five years
of service. Messrs. Glass and Miller are 100% vested in their benefits in the Pension Plan. Mr.
Tilley was retired and receiving payments from the Plan as of December 31, 2007.
The Company does not credit service in the Pension Plan beyond the actual number of years an
employee has participated in the Plan or the plan of an acquired company that was merged into the
Pension Plan. The years of credited service for all of the Named Executive Officers are based only
on their service while eligible for participation in the Pension Plan or the prior pension plan of
an acquired company. Generally, a participant must be paid for at least 1,000 hours of work during
a plan year to be credited with a year of service for purposes of the Pension Plan.
Benefits under the Pension Plan are paid over the lifetime of the Named Executive Officer or the
lifetimes of the Named Executive Officer and a beneficiary, as elected by the Named Executive
Officer. If the Named Executive Officer is married on the date payments are to begin under the
Pension Plan, payment will be in the form of a joint and 50% survivor annuity with the spouse as
beneficiary, unless the Named Executive Officer elects another form of payment with the consent of
the spouse. If benefits are paid in a form in which a benefit is to be paid to a beneficiary after
the death of the Named Executive Officer, benefits are reduced from the amount payable as a
lifetime benefit solely to the Named Executive Officer in accordance with the actuarial factors
that apply to all participants in the Pension Plan. The Pension Plan generally does not make
distributions in the form of a one-time lump sum payment. A participants benefit is payable as an
annuity with monthly benefit payments, unless the present value of the normal retirement benefit
is less than $5,000.
Benefits under the Pension Plan are funded by an irrevocable, tax-exempt trust. The Pension Plan
benefits of all participants, including those benefits of Named Executive Officers, are payable
from the assets held by the tax-exempt trust.
Supplemental Executive Retirement Plans. The Bank maintains a Supplemental Executive Retirement
Plan (the SERP) in which each of Messrs. Glass and Miller is a participant. Messrs. Nasca and
Kajtoch do not have any credited service time in the SERP as of December 31, 2007. Under the SERP,
each of Messrs. Glass and Miller is entitled to an annual benefit payment equal to 70% of his final
average earnings, currently defined as the highest average of five consecutive years out of the
last ten worked, reduced by 50% of his annual Social Security benefit, the amount of his annual
benefit under the Pension Plan, and the value of his annual benefit attributable to employer
matching contributions to the Banks 401(k) Plan, at or after attaining
21
age 65. There are provisions for reduced early retirement benefits after attaining age 60 but
prior to age 65, provided, however, that such benefits are reduced by 2% for each point by which
the participants age and years of service are less than 75. Upon a participants
entitlement to a benefit under the SERP, his benefit shall be paid in the form of either (i) a
single life annuity with 15 payments guaranteed, or (ii) a lump sum payment which is actuarially
equivalent to the annuity form of payment described in clause (i). Mr. Tilley retired in 2007 and
received the first of his annual payments under the SERP as described in clause (i) in the previous
sentence. The SERP also allows for payment of such benefit to a designated beneficiary under
certain circumstances, such as upon the death of the employee.
Executive Life Insurance Plan. The Company provides an endorsement split-dollar benefit to certain
officers and directors in connection with bank-owned life insurance maintained by the Bank. This
benefit does not carry into retirement. The benefit for all non-employee directors is in the
amount of $200,000. The amount of the benefit of Named Executive Officers is 2.0 times base
salary. The amount of the benefits for Messrs. Nasca, Kajtoch, Glass and Miller are $400,000;
$300,000; $360,056; and $412,000, respectively.
Employee Savings Plan. The Bank also maintains a 401(k) salary deferral plan to assist employees,
including employees of its subsidiaries, in saving for retirement. All employees are eligible to
participate on the first of the month following date of hire. Eligible employees can contribute up
to the maximum amount allowable under the Internal Revenue Code. In 2007, after one year of
service, the Bank made matching contributions equal to an automatic 1% of an employees base
compensation plus 25% of the employees contribution up to 4% of their annual base compensation.
Participants were 100% vested both in their own contributions and the Banks matching contribution.
For 2008, employees receive a 100% match from the Company in contributions up to 4% of base salary
and a 50% match on contributions greater than 4% of base salary, up to 8% of salary. Employees
vest in employer contributions over six years.
Individual account earnings will depend on the performance of the particular funds in which the
participant invests. Specific guidelines govern adjustments to contribution levels, investment
decisions and withdrawals from the plan. The benefit is paid as an annuity unless the employee
elects one of the optional forms of payment available under the plan. See Summary Compensation
Table for a summary of the amounts contributed by the Bank to the Employee Savings Plan for the
benefit of Messrs. Tilley, Glass, DeBacker and Miller.
Non-Qualified Deferred Compensation. The following table sets forth information for the
Non-Qualified Deferred Compensation Plan:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Aggregate |
|
|
|
|
Executive |
|
Registrant |
|
Aggregate |
|
Withdrawals/ |
|
Aggregate |
|
|
Contributions |
|
Contributions |
|
Earnings in |
|
Distributions |
|
Balance in |
|
|
in Last Fiscal |
|
in Last Fiscal |
|
Last Fiscal |
|
in Last Fiscal |
|
Last Fiscal |
|
|
Year |
|
Year |
|
Year |
|
Year |
|
Year |
Name |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
James Tilley |
|
|
7,649 |
|
|
|
|
|
|
|
11,657 |
|
|
|
(18,937 |
) |
|
|
132,029 |
|
|
William R. Glass |
|
|
25,815 |
|
|
|
|
|
|
|
10,330 |
|
|
|
|
|
|
|
134,913 |
|
|
Robert G. Miller, Jr. |
|
|
4,278 |
|
|
|
|
|
|
|
1,582 |
|
|
|
|
|
|
|
20,825 |
|
Deferred Compensation Plan. The Companys Non-Qualified Deferred Compensation Plan allows Named
Executive Officers to elect to defer 1% to 100% of their base salary until retirement or
termination of service.
The Company credits such deferrals at a rate determined at the beginning of each plan year by the
Human Resource and Compensation Committee, which is based on the prime rate then in effect. During
fiscal 2007, amounts credited under the Deferred Compensation Plan at interest rates greater than
120% of the applicable federal long-term rate in effect have been reported for the Named Executive
Officers in the Summary Compensation Table in the Change in Pension Value and Non-Qualified
Deferred Compensation column.
22
Named Executive Officers are 100% vested in their deferred account balance, including credited
interest, immediately. Named Executive Officers may choose 5, 10 or 15 years or lump sum payment
option.
TRANSACTIONS WITH RELATED PERSONS
The Companys written policies and procedures with respect to transactions with related persons
requires the review and approval or ratification by the Audit Committee for any transaction in
which the Company will be a participant and any related person has or will have a material interest
(direct or indirect), other than transactions involving less than $5,000 when aggregated with all
similar transactions. Related persons include the Companys directors, director nominees and
executive officers and their immediate family members, as well as persons owning more than 5% of
the Companys common stock and any immediate family member of such shareholder.
Under the Companys related person policy, a related person transaction may be consummated or
continue if the Audit Committee shall have approved or ratified the transaction in accordance with
the following guidelines: in considering whether to approve or ratify related person transactions,
the Audit Committee will take into account, among other factors: whether the related person
transaction is on terms comparable to those that could be obtained in arms length dealings with an
unrelated third party; whether the related person transaction has been reviewed and approved by the
Companys subsidiary banking institution in accordance with Federal Reserve Regulation O and the
process and procedure established by such subsidiary banking institution to insure compliance with
Regulation O; whether the related person transaction is approved by the disinterested members of
the Board of Directors; or whether the related person transaction involves compensation approved by
the Companys Human Resource and Compensation Committee.
The Audit Committee meets annually with management to discuss and review related person
transactions for that calendar year, including the proposed aggregate value of such transactions.
After review and discussion, the Audit Committee will determine, based on the above guidelines,
whether to approve or ratify each related person transaction, and at each subsequently scheduled
meeting, management will update the Audit Committee, as necessary, as to any material change to
related person transactions and any proposed related person transactions.
In the event a related person transaction is proposed during the interim period between regularly
scheduled Audit Committee meetings, such transactions may be presented to the Audit Committee by
management for approval or preliminarily entered into by management subject to ratification by the
Audit Committee in accordance with the above guidelines; provided that if ratification shall not be
forthcoming, management shall make all reasonable efforts to cancel or annul such transaction.
In particular, the Audit Committee approved the provision of certain life insurance policies from
Massachusetts Mutual Life Insurance Company, Inc. for which Thomas H. Waring, Jr., a director,
serves as agent on terms and conditions normal and customary in the ordinary course of business for
the purchase of life insurance. The total premium paid to Massachusetts Mutual Life Insurance
Company, Inc. was approximately $209,000 and $230,000 in fiscal 2007 and 2006, respectively. The
aggregate amount received by Waring Financial Group for the placement of such life insurance
policies was less then $120,000 in each of fiscal 2006 and 2007; less than 5% of that firms gross
revenue.
Additionally, the Audit Committee approved the services of Harris Beach PLLC as its general
counsel. Phillip Brothman, a director, is a member of that firm. The legal services provided (and
to be provided) to the Company and its Bank subsidiary are considered normal and customary in the
ordinary course of business. The aggregate fees paid to Harris Beach PLLC for legal services to
the Company and to the Bank in fiscal 2007 and 2006 were approximately $309,000 and $342,000,
respectively. The total amount of fees paid to Harris Beach PLLC is less than 5% of that firms
gross revenues for fiscal 2007 and 2006.
23
The Bank has had, and in the future expects to have, banking and fiduciary transactions with
directors and executive officers of the Company and some of their affiliates. All such
transactions have been in the ordinary course of business and on substantially the same terms
(including interest rates and collateral on loans) as those prevailing at the time for comparable
transactions with unrelated third parties, and do not involve more than a normal risk of
collectivity or present other unfavorable features.
AUDIT COMMITTEE REPORT
The information contained in this Audit Committee Report shall not be deemed to be soliciting
material or
filed or incorporated by reference in future filings with the SEC, or subject to the liabilities
of Section 18 of the Securities Exchange Act of 1934, except to the extent that the Company
specifically incorporates it by
reference into a document filed under the Securities Act of 1933 or the Securities Exchange Act of
1934.
The Audit Committee has reviewed and discussed with the Companys management and KPMG LLP, the
Companys independent auditors, the audited consolidated financial statements of the Company
contained in the Companys Annual Report on Form 10-K for the 2007 fiscal year. The Audit
Committee has also discussed with KPMG LLP the matters required to be discussed by the Statement on
Auditing Standards No. 61, as amended, as adopted by the Public Company Accounting Oversight Board
in Rule 3200T.
The Audit Committee has received and reviewed the written disclosures and the communication from
KPMG LLP required by Independence Standards Board Standard No. 1 (Independence Standards Board
Standard No. 1, Independence Discussions with Audit Committees), as adopted by the Public Company
Accounting Oversight Board in Rule 3600T, and has discussed with KPMG LLP its independence from the
Company. Based on the review and discussions referred to above, the Audit Committee recommended to
the Board of Directors that the audited consolidated financial statements be included in the
Companys Annual Report on Form 10-K for its 2007 fiscal year for filing with the Securities and
Exchange Commission.
Submitted by the Audit Committee,
John R. OBrien, Chairman
James E. Biddle, Jr.
Mary Catherine Militello
David M. Taylor
INDEPENDENT AUDITORS
The Audit Committee of the Board of Directors has appointed KPMG LLP to continue as the Companys
independent auditors and to conduct the audit of the Companys consolidated financial statements
for the year ending December 31, 2008. Representatives of KPMG LLP will be present at the Annual
Meeting to respond to appropriate questions that may be raised, and they will have the opportunity
to make a statement, if they so desire.
Fees Billed by KPMG LLP. The following table shows the fees that KPMG LLP billed the Company for
audit and other services provided for fiscal years 2007 and 2006. Audit fees consist of
professional services rendered for the audit of the Companys annual consolidated financial
statements and internal controls over financial reporting, review of the Companys financial
statements included in the Companys quarterly reports on Form 10-Q, and services that are normally
provided by KPMG LLP in connection with statutory and regulatory filings, including SEC filings or
engagements for fiscal years 2007 and 2006. Tax fees consist of tax compliance, tax advice and
planning services and assistance in the preparation of federal and state tax returns.
24
|
|
|
|
|
|
|
|
|
|
|
2007 |
|
|
2006 |
|
Audit Fees |
|
$ |
147,000 |
|
|
$ |
118,000 |
|
Audit-Related Fees |
|
|
|
|
|
|
|
|
Tax Fees |
|
|
50,460 |
|
|
|
54,228 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
197,460 |
|
|
$ |
172,228 |
|
All fees listed in the table above were pre-approved by the Companys Audit Committee.
The Audit Committee has considered whether the provision of non-audit services is compatible with
maintaining the principal accountants independence and has concluded that such services did not
impair KPMG LLPs independence.
The Audit Committees pre-approval policy details the types of audit, audit-related, tax and other
services that have the general pre-approval of the Audit Committee, and the cost limits for those
services. Unless a type of service to be provided by the independent auditors has received general
pre-approval, it requires specific pre-approval by the Audit Committee. Also, any proposed
services exceeding pre-approved cost levels require specific pre-approval by the Audit Committee.
OTHER MATTERS
The cost of solicitation of proxies will be borne by the Company. Solicitation other than by mail
may be made by directors, officers or by regular employees of the Company, who will receive no
additional compensation therefor, by personal or telephone solicitation, the cost of which is
expected to be nominal.
The Board of Directors knows of no other matters to be presented for shareholder action at the
Annual Meeting, other than the election of directors. However, if other matters do properly come
before the meeting or any adjournments thereof, the Board of Directors intends that the persons
named in the proxies will vote upon such matters in accordance with their best judgment.
SHAREHOLDER PROPOSALS FOR 2009
ANNUAL MEETING OF SHAREHOLDERS
Requirements for Shareholder Proposals to be Considered for Inclusion in the Companys Proxy
Materials. Shareholders of the Company may submit proposals on matters appropriate for shareholder
action at meetings of shareholders in accordance with Rule 14a-8(e) promulgated under the
Securities Exchange Act of 1934. For such proposals to be included in the Companys proxy
materials relating to its 2009 Annual Meeting of Shareholders, all applicable requirements of Rule
14a-8(e) must be satisfied and such proposals must be received by the Company no later than
December 4, 2008. Such proposals should be delivered to the Secretary, Evans Bancorp, Inc., 14-16
North Main Street, Angola, New York 14006.
Requirements for Shareholder Proposals to be Brought Before the Annual Meeting. Except in the case
of proposals made in accordance with Rule 14a-8(e) and for shareholder nominations to the Board of
Directors, which are governed by the procedures for director nominations by shareholders contained
in the Companys bylaws, for proposals to be considered at an Annual Meeting, the shareholder must
have given timely notice thereof in writing to the Secretary of the Company not less than 45 days
prior to the anniversary of the date on which the Company first sent its proxy materials for its
immediately preceding annual meeting of shareholders. To be timely for the 2009 Annual Meeting, a
shareholders notice must be delivered to or mailed and received by the Secretary of the Company at
the principal executive offices of the Company by February 17, 2009. A shareholders notice to the
Secretary must set forth, as to each matter the shareholder proposes to bring before the Annual
Meeting, the information required by the Companys bylaws.
25
A copy of the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2007
(without exhibits) is being distributed with this Proxy Statement. The Annual Report on Form 10-K
is also available, without charge, by writing or telephoning Michelle A. Baumgarden, Evans Bancorp,
Inc., One Grimsby Drive, Hamburg, NY 14075, (716) 926-2000. In addition, the Annual Report on Form
10-K (with exhibits) is available at the SECs website (www.sec.gov) and the Companys
website (www.evansbancorp.com).
|
|
|
|
|
By Order of the Board of Directors, |
|
|
|
|
|
|
|
|
EVANS BANCORP, INC. |
|
|
William R. Glass |
|
|
Secretary |
Angola, New York
April 2, 2008
26
|
|
|
Using a black ink pen, mark your votes
with an X as shown in this example. Please
do not write outside the designated areas.
|
|
x |
|
|
|
|
Annual Meeting Proxy Card |
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|
▼
PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. ▼
|
|
A
Proposals The Board of Directors recommends a vote FOR
all the nominees listed. |
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|
|
|
1. |
Election of Directors: |
|
For |
|
Withhold |
|
|
|
For |
|
Withhold |
|
|
|
For |
Withhold |
|
+ |
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|
01 - James E. Biddle, Jr. |
|
o
|
|
o |
|
02 - Kenneth C. Kirst |
|
o
|
|
o
|
|
03 - Nancy W. Ware |
|
o
|
o |
|
|
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|
B Non-Voting
Items |
|
|
Change of Address
Please print new address below. |
|
Meeting Attendance |
|
|
|
|
Mark
box to the right if
you plan to attend the
Annual Meeting. |
|
o |
C |
Authorized
Signatures
This section must be completed for your vote to be counted.
Date and Sign Below
|
Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title.
|
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|
Date (mm/dd/yyyy) Please print date below.
|
|
Signature 1 Please keep signature within the box.
|
|
Signature 2 Please keep signature within the box. |
|
/ / |
|
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|
+ |
▼
PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. ▼
Proxy Evans Bancorp, Inc.
PROXY FOR THE TWENTIETH MEETING OF SHAREHOLDERS
Evans Bancorp, Inc.
14-16 North Main Street
Angola, NY 14006
This Proxy is solicited on Behalf of the Board of Directors of Evans Bancorp, Inc.
The undersigned hereby appoints Mary Catherine Militello and David M. Taylor as Proxies, each with
the power to appoint his/her substitute, and hereby authorizes either of them to represent and to
vote all the shares of Common Stock of Evans Bancorp, Inc. held of record by the undersigned on
March 10, 2008 at the Twentieth Annual Meeting of Shareholders to be held on April 24, 2008, or any
adjournments thereof, upon the matters listed on the reverse side hereof.
Each of the Proxies is authorized to vote, in his/her discretion, upon such other matters as may
properly come before the meeting or any adjournment thereof. This proxy, when properly executed,
will be voted in the manner directed herein by the undersigned shareholder. If no direction is
given, this proxy will be voted FOR each nominee set forth above and with discretionary authority
on such other matters as may properly come before the meeting or any adjournment thereof.
PLEASE MARK, DATE, SIGN AND RETURN THE PROXY PROMPTLY, USING THE ENCLOSED ENVELOPE.