def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a- 6(e)(2) ) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
Evans Bancorp, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Check box if any part of the fee is offset as provided by Exchange
Act Rule 0-11(a)(2) and identify the filing for which the
offsetting fee was paid previously. Identify the previous filing
by registration statement number, or the Form or Schedule and the
date of its filing. |
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Date Filed: |
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March 24, 2010
To Our Shareholders:
On behalf of the Board of Directors, I cordially invite you to attend the 2010 Annual Meeting
of Shareholders of Evans Bancorp, Inc. The Annual Meeting this year will be held at Romanellos
South Restaurant, 5793 South Park Avenue, Hamburg, New York, on Thursday, April 22, 2010 at 9:00
a.m. The formal Notice of the Annual Meeting is set forth on the following page.
The enclosed Notice and Proxy Statement contain details concerning the business to come before
the 2010 Annual Meeting. The Board of Directors of Evans Bancorp recommends a vote FOR the
re-election of Phillip Brothman, Mary Catherine Militello, David J. Nasca, David M. Taylor, and
Thomas H. Waring, Jr. as directors for a three year term, and FOR ratification of the appointment
of KPMG LLP as Evans Bancorp, Inc.s independent registered public accounting firm for fiscal year
2010.
To Vote:
Your vote is important, regardless of whether or not you attend the Annual Meeting. I urge
you to sign, date, and return the enclosed proxy card in the postage-paid envelope provided as
promptly as possible. In this way, you can be sure that your shares will be voted at the meeting.
If you are voting FOR the election of the nominated directors and FOR ratification of the
appointment of KPMG LLP as Evans Bancorp, Inc.s independent registered public accounting firm for
fiscal year 2010, you need only date, sign and return the proxy card.
Voting is tabulated by an independent firm; therefore, to ensure that your vote is received in
a timely manner, please mail the white proxy card in the envelope provided do not return the
proxy card to Evans Bancorp, Inc.
To Attend the Annual Meeting:
The Annual Meeting will include a continental breakfast. To ensure that our reservation count
will be accurate, if you plan to attend the meeting, please complete the appropriate section on the
white proxy card and return it in the postage-paid envelope provided do not return the proxy
card to Evans Bancorp, Inc.
PLEASE NOTE THAT, DUE TO LIMITED SEATING, WE WILL NOT BE ABLE TO ACCOMMODATE GUESTS OF OUR
SHAREHOLDERS AT THE ANNUAL MEETING, AND MUST LIMIT ATTENDANCE TO SHAREHOLDERS ONLY.
Thank you for your confidence and support.
Sincerely,
David J. Nasca
President and Chief Executive Officer
TABLE OF CONTENTS
EVANS BANCORP, INC.
14-16 North Main Street
Angola, New York 14006
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
April 22, 2010
The Twenty-Second Annual Meeting of Shareholders of Evans Bancorp, Inc., a New York
corporation (the Company), will be held on Thursday, April 22, 2010 at 9:00 a.m. at Romanellos
South Restaurant, 5793 South Park Avenue, Hamburg, New York, for the following purposes:
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(1) |
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To elect five directors of the Company, such directors to hold office for
the term of three
years and until the election and qualification of their successors. |
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(2) |
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To ratify the appointment of KPMG LLP as Evans Bancorp, Inc.s
independent registered
public accounting firm for fiscal year 2010. |
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(3) |
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To act upon such other business as may properly come before the meeting
or any adjournment
thereof. |
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR
THE SHAREHOLDER MEETING TO BE HELD ON APRIL 22, 2010
The Companys Proxy Statement and 2009 Annual Report, which includes the Companys Annual Report on
Form 10-K filed with the Securities and Exchange Commission, are available on the Companys website
at www.evansbancorp.com.
The Board of Directors has fixed the close of business on March 8, 2010 as the record date for
the determination of Shareholders entitled to notice of and to vote at the Annual Meeting.
A copy of the Companys Annual Report to Shareholders and Annual Report on Form 10-K for the
Companys 2009 fiscal year are enclosed for your reference.
Please complete and return the enclosed proxy card in the accompanying postage-paid, addressed
envelope as soon as you have had an opportunity to review the attached Proxy Statement.
By Order of the Board of Directors
William R. Glass
Secretary
Angola, New York
March 24, 2010
EVANS BANCORP, INC.
14-16 North Main Street
Angola, New York 14006
PROXY STATEMENT
Dated March 24, 2010
For the Annual Meeting of Shareholders
to be Held April 22, 2010
GENERAL INFORMATION
This Proxy Statement is furnished to the shareholders of Evans Bancorp, Inc., a New York
corporation (the Company), in connection with the solicitation of proxies for use at the
Twenty-Second Annual Meeting of Shareholders (the Annual Meeting) to be held at Romanellos South
Restaurant, 5793 South Park Avenue, Hamburg, New York, on Thursday, April 22, 2010 at 9:00 a.m. and
at any adjournments thereof. The enclosed proxy is being solicited by the Board of Directors of
the Company. To obtain directions to be able to attend our Annual Meeting and vote in person,
please contact Michelle A. Baumgarden, (716) 926-2032.
Shares of common stock represented by a proxy in the form enclosed, properly executed, will be
voted in the manner instructed, or if no instructions are indicated, FOR the election of the
director nominees named therein and FOR ratification of the appointment of KPMG LLP as the
Companys independent registered public accounting firm for fiscal year 2010. The proxy given by
the enclosed proxy card may be revoked at any time before it is voted by delivering to the
Secretary of the Company a written revocation or a duly executed proxy bearing a later date or by
attending the Annual Meeting and voting in person. Any shareholder of record may vote in person at
the Annual Meeting, whether or not he or she has previously given a proxy. Attendance at the
Annual Meeting will not have the effect of revoking a proxy unless you give proper written notice
of revocation to the Secretary before the proxy is exercised or you vote by written ballot at the
meeting.
This Proxy Statement and the enclosed proxy are first being mailed to shareholders on or about
March 24, 2010.
The following proposals will be considered at the meeting:
Proposal I To elect five directors of the Company, such directors to hold office for the term of
three years and until the election and qualification of their successors.
Proposal II To ratify the appointment of KPMG LLP as the Companys independent registered public
accounting firm for fiscal year 2010.
The Board of Directors of the Company unanimously recommends that you vote FOR each of the
proposals.
1
Voting Securities
Only holders of shares of common stock of record at the close of business on March 8, 2010 are
entitled to notice of and to vote at the Annual Meeting and at all adjournments thereof. At the
close of business on March 8, 2010, the Company had 2,827,821 shares of common stock outstanding.
For all matters to be voted on at the Annual Meeting, holders of common stock are entitled to one
vote per share. A quorum of shareholders is necessary to hold a valid Annual Meeting. A majority
of shares entitled to vote, present in person or represented by proxy, shall constitute a quorum
for the transaction of business at the Annual Meeting. Broker non-votes and abstentions will be
counted as being present or represented at the Annual Meeting for purposes of establishing a
quorum. A broker non-vote occurs on an item when a broker is not permitted to vote on that item
without timely instruction from the beneficial owner of the shares and no instruction is given.
Under the Companys bylaws and the laws of the State of New York, directors of the Company are
elected by a plurality of the votes cast at the meeting by holders of shares of common stock
entitled to vote in the election. That means the five director nominees will be elected if they
receive more affirmative votes than any other nominees. Other proposals are determined by a
majority of votes cast in person or by proxy. Abstentions and broker non-votes will have no effect
on the outcome of the voting for any of the proposals to be voted upon at the Annual Meeting.
If you hold your shares (i.e., they are registered) through a bank, broker or other nominee in
street name but you do not provide the firm that holds your shares with your specific voting
instructions, it will only be allowed to vote your shares on your behalf in its discretion on
routine matters, but it cannot vote your shares in its discretion on your behalf on any
non-routine matters. Please note that this year the applicable rules of the New York Stock
Exchange, Inc. (the NYSE) that prescribe how brokers may vote your shares have recently changed.
Under the applicable new rules of the NYSE, at the Annual Meeting, Proposal I relating to the
election of your Boards nominees for Directors is considered a non-routine matter and Proposal
II relating to the appointment of the Companys independent auditors for fiscal year 2010 is
considered a routine matter. While your broker will have discretionary authority to vote your
uninstructed shares for or against or abstaining from voting on Proposal II, if you do not
give specific instructions to your broker how to vote your shares on your behalf with respect to
the election of the Boards nominees for Directors at the Annual Meeting before the 10th
day prior to the Annual Meeting, your broker will have no discretionary authority to vote your
shares on the election of Directors at the Annual Meeting. Therefore, if you hold your shares in
street name, you must give specific instructions to your broker for your shares to be voted on the
election of Directors at the Annual Meeting.
Security Ownership of Management and Certain Beneficial Owners
The following table sets forth information, as of March 8, 2010, concerning, except as indicated in
the footnotes below:
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Each person whom we know beneficially owns more than 5% of our common stock. |
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Each of our directors and nominees for the board of directors. |
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Each of our Named Executive Officers. |
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All of our directors and executive officers as a group. |
Beneficial ownership is determined under the rules of the Securities and Exchange Commission (the
SEC) and generally includes voting or investment power with respect to securities. Except as
indicated in the footnotes to this table, the persons named in the table below have sole voting and
investment power with respect to all shares of common stock beneficially owned. The number of
shares beneficially owned by each person as of March 8, 2010 includes shares of common stock that
such person has the right to acquire on or within 60 days after March 8, 2010 upon the exercise of
options and shares of restricted stock that are subject to forfeiture and transfer restrictions
until the vesting date thereof. For each individual included in the table below, percentage
ownership is calculated by dividing the number of shares beneficially owned by such person by the
sum of the 2,827,821 shares of common stock outstanding on March 8, 2010 plus the number of
2
shares of common stock that such person or group has the right to acquire on or within 60 days after March
8, 2010. Beneficial ownership representing less than one percent is denoted with an *.
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Number of Shares |
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Total Percent |
Name of Beneficial Owner |
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Beneficially Owned |
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of Class |
Directors and Officers |
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James E. Biddle, Jr. (1) |
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15,797 |
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* |
Phillip Brothman (2) |
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42,677 |
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1.5% |
Kenneth C. Kirst (3) |
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6,493 |
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* |
Mary Catherine Militello (4) |
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7,678 |
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* |
Robert G. Miller, Jr (5) |
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81,710 |
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2.9% |
David J. Nasca (6) |
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17,841 |
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* |
John R. OBrien (7) |
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7,170 |
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* |
David M. Taylor (8) |
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11,263 |
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* |
James Tilley (9) |
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4,858 |
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* |
Nancy W. Ware (10) |
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6,691 |
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* |
Thomas H. Waring, Jr. (11) |
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8,250 |
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* |
William R. Glass (12) |
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12,304 |
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* |
Gary A. Kajtoch (13) |
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8,316 |
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* |
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Directors and executive officers as
a group (13 persons) |
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231,048 |
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8.2% |
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5% Security Holders |
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William F. Barrett (14)
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243,761 |
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8.6% |
910 Golf Island Drive
Apollo Beach, FL 33572-2716 |
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Wellington Management Company, LLP (15)
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197,209 |
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7.0% |
75 State Street
Boston, MA 02109 |
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(1) |
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Includes 4,261 shares that Mr. Biddle may acquire by exercise of options exercisable on
March 8, 2010 or within 60 days thereafter and 490 shares of restricted stock that are subject
to forfeiture and transfer restrictions until the vesting date thereof. |
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(2) |
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Includes 3,118 shares owned by Mr. Brothmans wife, 1,778 shares owned by Merrill Lynch as
custodian for Phillip Brothman IRA account, 10,650 shares that Mr. Brothman may acquire by
exercise of options exercisable on March 8, 2010 or within 60 days thereafter and 490 shares
of restricted stock that are subject to forfeiture and transfer restrictions until the vesting
date thereof. |
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(3) |
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Includes 374 shares owned by Mr. Kirsts wife, 2,000 shares that Mr. Kirst may acquire by
exercise of options exercisable on March 8, 2009 or within 60 days thereafter and 490 shares
of restricted stock that are subject to forfeiture and transfer restrictions until the vesting
date thereof. |
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(4) |
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Includes 3,103 shares that Mrs. Militello may acquire by exercise of options exercisable on
March 8, 2010 or within 60 days thereafter and 490 shares of restricted stock that are subject
to forfeiture and transfer restrictions until the vesting date thereof. |
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(5) |
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Includes 415 shares owned by Mr. Millers daughter, as to which he disclaims beneficial
ownership, 192 shares owned by Mr. Millers son, as to which he disclaims beneficial
ownership, 4,344 shares that Mr. Miller may acquire by exercise of options exercisable on
March 8, 2010 or within 60 days thereafter and 1,290 shares of restricted stock that are
subject to forfeiture and transfer restrictions until the vesting date thereof. |
3
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(6) |
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Includes 1,249 shares owned jointly by Mr. Nasca and his wife, 172 shares owned by Mr. Nascas
son, 161 shares owned by Mr. Nascas son,
144 shares owned by Mr. Nascas daughter, 1,250 shares that Mr. Nasca may acquire by exercise
of options exercisable on March 8, 2010 or within 60 days thereafter and 2,750 shares of
restricted stock that are subject to forfeiture and transfer restrictions until the vesting
date thereof. |
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(7) |
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Includes 3,921 shares that Mr. OBrien may acquire by exercise of options exercisable on
March 8, 2010 or within 60 days thereafter and 490 shares of restricted stock that are subject
to forfeiture and transfer restrictions until the vesting date thereof. |
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(8) |
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Includes 453 shares owned jointly by Mr. Taylor and his wife, 4,261 shares that Mr. Taylor
may acquire by exercise of options exercisable on March 8, 2010 or within 60 days thereafter
and 490 shares of restricted stock that are subject to forfeiture and transfer restrictions
until the vesting date thereof. |
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(9) |
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Includes 113 shares held by Mr. Tilleys wife, 17 shares held by Mr. Tilley, as trustee, in
trust for his grandson, 1,000 shares that Mr. Tilley may acquire by exercise of options
exercisable on March 8, 2010 or within 60 days thereafter and 490 shares of restricted stock
that are subject to forfeiture and transfer restrictions until the vesting date thereof. |
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(10) |
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Includes 4,261 shares that Mrs. Ware may acquire by exercise of options exercisable on March
8, 2010 or within 60 days thereafter and 490 shares of restricted stock that are subject to
forfeiture and transfer restrictions until the vesting date thereof. |
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(11) |
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Includes 6,390 shares that Mr. Waring may acquire by exercise of options exercisable on March
8, 2010 or within 60 days thereafter and 490 shares of restricted stock that are subject to
forfeiture and transfer restrictions until the vesting date thereof. |
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(12) |
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Includes 2,615 shares held jointly by Mr. Glass and his wife, 4,344 shares that Mr. Glass may
acquire by exercise of options exercisable on March 8, 2010 or within 60 days thereafter and
1,130 shares of restricted stock that are subject to forfeiture and transfer restrictions
until the vesting date thereof. |
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(13) |
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Includes 750 shares that Mr. Kajtoch may acquire by exercise of options exercisable on March
8, 2010 or within 60 days thereafter and 1,390 shares of restricted stock that are subject to
forfeiture and transfer restrictions until the vesting date thereof. |
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(14) |
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Includes 67,531 shares owned by Mr. Barretts wife, and 3,261 shares that Mr. Barrett may
acquire by exercise of options exercisable on March 8, 2010 or within 60 days thereafter. Mr.
Barrett served as a director of the Company from 1971 until his retirement effective November
1, 2007, and served as a director emeritus of the Company from that date until November 1,
2008. |
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(15) |
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Based on the most recently available Schedule 13G filed with the SEC on February 17, 2009. |
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys officers and directors,
and persons who beneficially own more than ten percent of the Companys common stock, to file
initial reports of ownership and reports of changes in ownership with the Securities and Exchange
Commission (the SEC). Officers, directors and greater than ten percent beneficial owners are
required by SEC regulations to furnish the Company with copies of all Section 16(a) forms they
file.
Based solely on a review of the copies of such forms furnished to the Company and written
representations from the Companys officers and directors, the Company believes that during fiscal
2009, all Section 16(a) filing requirements applicable to its officers, directors and greater than
ten percent beneficial owners were complied with by such persons.
PROPOSAL I ELECTION OF DIRECTORS
The Companys bylaws provide for a classified board of directors, with three classes of directors,
each nearly as equal in number as possible. Each class serves for a three-year term, and one class
is elected each year. The Board of Directors is authorized by the Companys bylaws to fix from
time-to-time, the number of directors that constitute the whole Board of Directors. The Board size
has been set at eleven members. The nominees for director at the 2010 Annual Meeting are: Phillip
Brothman, Mary Catherine Militello, David J. Nasca, David M. Taylor, and Thomas H. Waring, Jr.,
each of whom currently serves as a director and is standing for re-election.
4
Messrs. Brothman, Nasca, Taylor and Waring, and Ms. Militello, if elected as directors, will hold
office for three years until the Annual Meeting of Shareholders in 2013 and until their successors
are duly elected and qualified. The Board of Directors has no reason to believe that any nominee
would be unable or unwilling to serve, if elected. In the event that any nominee for director
becomes unavailable and a vacancy exists, it is intended that the Nominating Committee of the Board
of Directors will recommend a substitute nominee for approval by the Board of Directors.
It is intended that proxies solicited by the Board of Directors will, unless otherwise directed, be
voted FOR the director nominees: Phillip Brothman, Mary Catherine Militello, David J. Nasca,
David M. Taylor, and Thomas H. Waring, Jr.
THE COMPANYS BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH OF THE NOMINEES OF THE BOARD OF
DIRECTORS.
INFORMATION REGARDING DIRECTORS, DIRECTOR NOMINEES
AND EXECUTIVE OFFICERS
The following tables set forth the names, ages, and positions of the director nominees, the
directors continuing in office, and the executive officers of the Company:
Nominees for Director (for terms expiring in 2013):
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Age |
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Position |
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Term
Expires |
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Independent* |
Phillip Brothman
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71 |
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Director
Chairman of the Board
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2010 |
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Yes |
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Mary Catherine Militello
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52 |
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Director
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2010 |
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Yes |
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David J. Nasca
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52 |
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Director
President and Chief Executive Officer of
the Company
President and Chief Executive Officer of
Evans Bank, N.A.
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2010 |
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No |
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David M. Taylor
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59 |
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Director
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2010 |
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Yes |
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Thomas H. Waring, Jr.
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52 |
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Director
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2010 |
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Yes |
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Executive Officer |
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* |
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Independence has been determined by the Companys Board of Directors as defined in the
marketplace rules of The Nasdaq Stock Market LLC. |
5
Directors Continuing in Office and Executive Officers:
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Term |
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Name |
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Age |
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Position |
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Expires |
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Independent* |
James E. Biddle, Jr.
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48 |
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Director
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2011 |
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Yes |
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Kenneth C. Kirst
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57 |
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Director
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2011 |
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Yes |
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Robert G. Miller, Jr.
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53 |
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Director
President of The Evans Agency, Inc.
Executive Vice President of Evans Bank,
N.A.
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2012 |
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No |
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John R. OBrien
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60 |
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Director
Vice Chairman of the Board
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2012 |
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Yes |
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James Tilley
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68 |
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Director
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2012 |
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No |
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Nancy W. Ware
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53 |
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Director
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2011 |
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Yes |
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William R. Glass
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63 |
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Secretary of the Company
Executive Vice President of Evans Bank,
N.A.
Chief Executive Officer of Evans National
Leasing, Inc.
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Gary A. Kajtoch
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Treasurer of the Company
Executive Vice President and Chief
Financial
Officer of Evans Bank, N.A.
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Executive Officer |
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Independence has been determined by the Companys Board of Directors as defined in the
marketplace rules of The Nasdaq Stock Market LLC. |
Directors, Director Nominees and Executive Officer Information.
Set forth below are the biographies of (1) each of the nominees and continuing directors containing
information regarding the persons service as a director, business experience, director positions
held currently or at any time during the last five years, and the experiences, qualifications,
attributes or skills that caused the Board to determine that the person should serve as a director
for the Company beginning in 2010, and (2) the executive officers of the Company.
Nominees for Director
Mr. Brothman has been a director of the Company since 1976. He was a partner in the law firm of
Hurst Brothman & Yusick from January 1969 until February 2004 when Hurst Brothman & Yusick merged
with Harris Beach PLLC. Mr. Brothman is currently a member of the law firm of Harris Beach PLLC.
He has served as Chairman of the Board of Directors of the Company and Chairman of the Board of
Directors of Evans Bank, N.A. (the Bank) since January 2001. Mr. Brothmans board experience,
from his eight years as Chairman of the Companys Board and his three decades of experience as a
member of the Companys Board of Directors, provides him with key skills in working with directors
and understanding board processes and functions. Additionally, the same skills make him well
suited to the Corporate Governance and Nominating Committee functions of identifying and evaluating
individuals qualified to become board members and evaluating our corporate governance policies.
Further, we believe Mr. Brothmans work with multiple sectors of industry as an attorney, including
local municipalities and school districts, small and mid-sized businesses, and high net-worth
individuals, provides our Board with insights into the goals and issues of current and potential
customers.
Mrs. Militello has been a director of the Company since 2004. She has owned and managed Militello
6
Marketing, a marketing consulting company, since 1999. Mrs. Militellos experience in providing
companies with consulting services provides her with a collection of best practices and strategies
to help inform our Boards general corporate decision-making, our Human Resource and Compensation
Committees specific analyses regarding executive pay and benefits, and our Audit Committees
oversight and review of our Companys financial plans and policies. Prior to owning and managing
Militello Marketing, Mrs. Militello was Vice President Marketing at Graphic Controls from 1991 to
1998, and Senior Marketing Manager at Fisher-Price from 1985 to 1990. Mrs. Militello attained an
MBA from The Wharton School of the University of Pennsylvania, one of the nations top business
schools. With her prior business experience, strategic marketing expertise and educational
background, we believe Mrs. Militello is a valuable member of our Board and its Audit and Human
Resource and Compensation Committees.
Mr. Nasca has been a director of the Company since September 1, 2006. Mr. Nasca also serves as the
President and Chief Executive Officer of the Company and as President and Chief Executive Officer
of the Bank. He has held the position of President of the Company and the Bank since December 1,
2006, and Chief Executive Officer of the Company and the Bank since April 1, 2007. Mr. Nasca
served as Chief Operating Officer of LifeStage, LLC, a health care services startup company, from
October 2005 to August 2006. From June 2004 to July 2005, Mr. Nasca served as Executive Vice
President Strategic Initiatives of First Niagara Financial Group. Mr. Nasca held the position of
Executive Vice President Consumer Banking Group, Central New York Regional Executive of First
Niagara Financial Group from June 2002 through June 2004. Mr. Nasca serves as President and CEO of
the Company and the Bank pursuant to an employment agreement with the Company and the Bank. As
President and CEO, Mr. Nasca provides our Board with information gained from hands-on management of
our operations, identifying our near-term and long-term challenges and opportunities. The Board
has determined that Mr. Nascas significant experience in the banking industry over the past twenty
years, including operational, financial, and executive roles, as well as his unique perspective as
leader of our management team, qualifies him for service as a member of our Board of Directors and
Governance Committee.
Mr. Taylor has been a director of the Company since 1986. He has served as the President of
Concord Nurseries, Inc., a shrub, fruit and tree wholesale nursery, since 1985. In running his own
business, Mr. Taylor has encountered operational and financial issues similar to those the Company
faces, which has provided him with the ability to offer practical business advice to the Board.
Mr. Taylor also has served on the board of directors and the audit committee of The American
Nursery and Landscape Association, a national association which provides leadership for the
wholesale nursery industry. We believe that Mr. Taylors work as an executive of a mid-sized
business and his continuing board experience make him a very valuable member of our Board and its
Audit Committee.
Mr. Waring has been a director of the Company since 1998. He has owned and managed Waring
Financial Group, a financial planning, insurance and financial services and sales firm, since 1996.
Mr. Warings financial services experience provides the Board with a deeper understanding of the
products and services which the Company needs to provide in the marketplace to remain competitive,
as well as the delivery of those products and services. Mr. Waring has a Masters Degree in
Financial Services from the American College in Bryn Mawr, PA and frequently advises high net worth
individuals, family business owners and closely-held business owners. He is experienced in
providing strategic planning and development advice, including designing and implementing executive
and key employee benefits. We believe Mr. Warings qualifications to sit on our Board of Directors
and Human Resource and Compensation Committee include his extensive sales and marketing experience
with a financial services company, as well as his executive leadership and management experience.
7
Directors Continuing in Office and Executive Officers
Mr. Biddle has been a director of the Company since 2001. He serves as the Chairman and Treasurer
of Mader Construction Co., Inc., and has held that position since 2001. In addition, Mr. Biddle
serves as the Vice President and Treasurer of Arric Corp., an environmental remediation company.
Mr. Biddle has extensive experience in the construction sector, an attribute that enables him to
assist the Board in understanding the opportunities and risks of a large component of our loan
portfolio. In addition, his experience as a treasurer provides the Board skills in assessing risk
and exercising diligence, which are functions relevant to his service on the Audit Committee, as
well as the Governance and Nominating Committees. We believe that Mr. Biddles work in the
construction industry, his continuing executive experience, and his proven financial acumen make
him a very valuable member of our Board and its Audit, Governance and Nominating Committees.
Mr. Kirst has been a director of the Company since 2005. He is the Executive Vice President of
Kirst Construction, Inc., a construction company, and has held that position since 2004. From 1976
until 2004, he was the Vice President of Kirst Construction, Inc. Mr. Kirsts significant
experience as an executive in a construction company provides the Board with in-depth knowledge of
the real estate marketplace. His high-level executive experience qualifies him for service as a
member of our Board of Directors, as well as serving on our Governance and Nominating Committees.
Mr. Miller has been a director of the Company since 2001. He has served as the President of The
Evans Agency, Inc. (TEA), an indirect wholly-owned subsidiary of the Company, since 2000 and as
Executive Vice President of the Bank since January 2010. Mr. Miller serves as President of TEA
pursuant to an employment agreement with the Company and TEA. Mr. Millers substantive experience
in the financial services industry gives him a solid foundation from which to advise the Board with
respect to financial service acquisition opportunities, and his experience overseeing a financial
sales force provides him with a practical background on matters such as developing strategies to
succeed in a highly competitive marketplace.
Mr. OBrien has been a director of the Company since 2003. Prior to his retirement in June 2004,
Mr. OBrien served as the Executive Director of Financial Administration for the Roman Catholic
Diocese of Buffalo, New York. Prior to his role with the Diocese of Buffalo, Mr. OBrien was an
audit partner at KPMG LLP, a national accounting and consulting firm. We believe his extensive
high-level executive experience has routinely exposed him to financial analysis and oversight,
monitoring regulatory financial compliance and interacting with inside and outside public
accountants and auditors, preparing him for service as our Audit Committee Chair. Further, we
believe that Mr. OBriens experience at a national accounting/consulting firm and his prior
experience on an executive level make him a valuable member of our Board and its Audit and Human
Resource and Compensation Committees.
Mr. Tilley has been a director of the Company since 2001. Mr. Tilley served as President of the
Company and the Bank from January 2001 until December 1, 2006, and as Chief Executive Officer of
the Company and the Bank from January 2002 until April 1, 2007. We believe Mr. Tilleys
qualifications to sit on our Board of Directors include his years of executive experience in the
banking industry, specifically his over-20 years of service to our Company, as well as the deep
understanding of our customers, employees and products that he has acquired over the same period.
Mrs. Ware has been a director of the Company since 2003. She has served as the President of
EduKids, Inc. Early Childhood Centers since 1989. Mrs. Ware is a well-known and respected leader
in the Western New York business community. Her success as an entrepreneur in starting and growing
her business is evidence of the business acumen she brings to our Board. As the CEO of her own
business, she has dealt with all aspects of its operations and regularly encounters the same issues
and challenges that our Human Resource and Compensation, Nominating, and Governance Committees face
on a regular basis.
8
Mr. Glass has served as the Secretary of the Company since April 2006. He also serves as Executive
Vice President of the Bank and Chief Executive Officer of Evans National Leasing, Inc. (ENL),
positions he has held since January 2010 and December 2004, respectively. Prior to serving as
Executive Vice President of the Bank, Mr. Glass served as Senior Vice President of the Bank from
1994 to January 2010. Mr. Glass served as Assistant Secretary of the Company from April 2003 until
April 2006. Mr. Glass serves as Secretary of the Company and Executive Vice President of the Bank
pursuant to an employment agreement with the Company and the Bank.
Mr. Kajtoch has served as Treasurer of the Company and Chief Financial Officer of the Bank since
April 2007 and February 2007, respectively. He has also served as Executive Vice President of the
Bank since January 2010. Mr. Kajtoch served as Senior Vice President of the Bank from February
2007 to January 2010. Prior to joining the Company, Mr. Kajtoch served as a Vice President in the
Finance Division of M&T Bank. His responsibilities in his most recent positions at M&T included
serving as manager of Management Accounting from 2005 to 2007. Mr. Kajtoch serves as Treasurer of
the Company and Chief Financial Officer and Executive Vice President of the Bank pursuant to an
employment agreement with the Company and the Bank.
Independence of Directors
A majority of the Board of Directors and each member of the Human Resource and Compensation,
Nominating, and Audit Committees are independent, as affirmatively determined by the Board,
consistent with the criteria established by the Nasdaq Stock Market and as required by the
Companys bylaws.
The Board has conducted an annual review of director independence for all current nominees for
election as directors and all continuing directors. During this review, the Board considered
transactions and relationships during the prior year between each director or any member of his or
her immediate family and the Company and its subsidiaries, affiliates and principal shareholders,
including those reported below under Transactions with Related Persons. The Board also examined
transactions and relationships between directors or their affiliates and members of senior
management or their affiliates. The purpose of this review was to determine whether any such
relationships or transactions were inconsistent with a determination that the director is
independent.
As a result of this review, the Board affirmatively determined that of the nominees, Phillip
Brothman, Mary Catherine Militello, David M. Taylor, and Thomas H. Waring, Jr. meet the Companys
standard of independence, as do the following continuing directors: James E. Biddle, Jr., Kenneth
C. Kirst, John R. OBrien, and Nancy W. Ware. The remaining nominee and continuing directors were
determined not to be independent for the following reasons: David J. Nasca and Robert G. Miller,
Jr. are currently executive officers of the Company, and James Tilley served as an executive
officer of the Company within the last three years. Mr. Tilley retired as an executive officer of
the Company on April 28, 2007.
Leadership Structure. Phillip Brothman has served as Chairman of the Companys Board of Directors
since 2001. In his capacity as Chairman, Mr. Brothman chairs meetings of the Board and executive
sessions of the Board, coordinates the activities of the other independent directors, and performs
such other duties and responsibilities as the Board of Directors may determine. These duties also
include chairing meetings of the Companys shareholders, overseeing the preparation of agendas for
meetings of the Board, keeping directors informed through the timely distribution of information
and reports, maintaining contact with the Companys CEO and outside counsel between meetings to
stay current on developments and to determine when it may be appropriate to alert the Board to
significant pending developments, serving as a liaison between independent directors and the CEO
with respect to sensitive issues, and other matters.
In 2001, we separated the positions of Chairman and CEO. While the separation of these positions
is not required by our bylaws, we believe that it is the most appropriate leadership structure for
us at this time. We
9
believe that it is advantageous to separate the two positions in order to provide for independent
director control over Board agenda and information flow, encourage open and lively communication
between the independent directors and management, and to help balance the leadership of the Board.
Oversight of Risk Management. The Boards role in the Companys risk oversight process includes
receiving regular reports from members of senior management on areas of material risk to the
Company, including operational, financial, credit, liquidity, legal and regulatory, and strategic
and reputational risks. The full Board (or the appropriate committee in the case of risks that are
under the purview of a particular committee) receives these reports from the appropriate risk
owner within the organization to enable it to understand our risk identification, risk management
and risk mitigation strategies. When a committee receives the report, the chairman of the relevant
committee reports on the discussion to the full Board during the committee reports portion of the
next Board meeting. This enables the Board and its committees to coordinate the risk oversight
role, particularly with respect to risk interrelationships. The Boards role in the Companys risk
oversight process has not directly impacted its leadership structure.
Policy for Director Attendance at Annual Meeting. It is the policy of the Company that all
directors be present at the Annual Meeting, barring unforeseen or extenuating circumstances. All
directors were present at the Companys 2009 Annual Meeting except David M. Taylor, who was absent
due to illness.
Shareholder Communications with the Board of Directors. Shareholders and other parties interested
in communicating directly with the Companys Board of Directors may do so by writing to the Evans
Bancorp, Inc. Board of Directors, One Grimsby Drive, Hamburg, NY 14075. All correspondence
received under this process is compiled and summarized by the Executive Assistant to the President
and Chief Executive Officer of the Company and presented to the Board of Directors. Concerns
relating to accounting, internal controls or auditing matters are handled in accordance with
procedures established by the Audit Committee. These procedures are available in the Governance
Documents Audit Concerns and Communication Policy section of the Companys website
(www.evansbancorp.com).
Code of Ethics for Chief Executive Officer and Principal Financial Officers The Company has a
Chief Executive Officer/Treasurer/Controller Code of Ethics, which is applicable to the Companys
principal executive officer, principal financial officer, and principal accounting officer. The
Chief Executive Officer/Treasurer/Controller Code of Ethics is available in the Governance
Documents section of the Companys website (www.evansbancorp.com). The Company intends to
post amendments to or waivers from its code of ethics at this location on its website.
BOARD OF DIRECTOR COMMITTEES
The Companys Board of Directors has four standing committees: the Audit Committee, the Governance
Committee, the Human Resource and Compensation Committee and the Nominating Committee. The members
of each committee have been nominated by the Chairman of the Board of Directors and approved by the
full Board. The names of the members of each committee, together with a brief description of each
committees function, is set forth below.
Audit Committee:
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John R. OBrien, Chairman
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James E. Biddle, Jr.
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Mary Catherine Militello |
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David M. Taylor |
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The Audit Committee met six times during fiscal 2009. The Audit Committee is responsible for
reviewing the financial information of the Company that will be provided to shareholders and
others, overseeing the systems of internal controls which management and the Board of Directors
have established, selecting and monitoring
10
the performance of the Companys independent auditors, and overseeing the Companys audit and
financial reporting processes. The Board of Directors has determined that John R. OBrien and
James E. Biddle, Jr. each qualify as an audit committee financial expert as defined in Item
407(d) of Regulation S-K, and that each member of the Audit Committee is an independent director
as defined in the marketplace rules of the Nasdaq Stock Market. The Board of Directors has adopted
an Audit Committee Charter, which is available in the Governance Documents section of the Companys
website at www.evansbancorp.com.
Human Resource and Compensation Committee:
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Thomas H. Waring, Jr., Chairman
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Phillip Brothman
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Mary Catherine Militello |
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John R. OBrien
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Nancy W. Ware |
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The Human Resource and Compensation Committee met twelve times during fiscal 2009. The Human
Resource and Compensation Committee is responsible for administering the Companys equity plans and
awarding new grants thereunder, for administering the Evans Excels Plan and the Employee Stock
Purchase Plan, for making such determinations and recommendations as the Human Resource and
Compensation Committee deems necessary or appropriate regarding the remuneration and benefits of
employees of the Company and its subsidiaries and, in addition, for reviewing with management the
Compensation Discussion and Analysis and providing a report recommending to the Board of Directors
whether the Compensation Discussion and Analysis should be included in the Proxy Statement.
The Human Resource and Compensation Committee has the authority to act on behalf of the Board of
Directors in setting compensation policy, administering Board or shareholder approved plans,
approving benefit programs and making decisions for the Board with respect to compensation of
senior management. The Human Resource and Compensation Committee may delegate any of its
responsibilities to a subcommittee comprised of one or more members of the Human Resource and
Compensation Committee, the Board or members of management. As discussed in more detail below
under Compensation Discussion and Analysis, the Companys executive officers may attend Human
Resource and Compensation Committee meetings to present data and analysis and to make
recommendations regarding executive (excluding the President and CEO) and employee compensation,
benefit plans and promotions. The Human Resource and Compensation Committee, on an annual basis,
reviews and approves corporate goals and objectives relevant to CEO and other officer compensation,
evaluates the CEOs performance in light of those goals and objectives, and as a committee or
together with the independent members of the Board, determines and approves the CEOs compensation
levels based on this evaluation.
The Human Resource and Compensation Committee also has the authority to review and recommend to the
full Board for approval director compensation, including board fees, committee fees and additional
compensation, including awards of stock options and restricted stock.
In carrying out its duties, the Human Resource and Compensation Committee has the authority to
retain, at the Companys expense, and to terminate, a compensation consultant. The Human Resource
and Compensation Committee also has the authority to retain independent counsel and other advisors
at the Companys expense. During 2009, the Human Resource and Compensation Committee engaged
Arthur Warren, an executive compensation consultant, to provide the Human Resource and Compensation
Committee with data and analysis, best practices, current trends in the industry and education. A
more detailed discussion of the role played by the compensation consultant in advising the Human
Resource and Compensation Committee regarding executive compensation matters is set forth below
under Compensation Discussion and Analysis Role of Compensation Consultants and Compensation
Discussion and Analysis Benchmark Analysis.
The Board of Directors has determined that each of the members of the Human Resource and
Compensation Committee is an independent director, as defined in the marketplace rules of the
Nasdaq Stock Market. The Board of Directors has adopted a Human Resource and Compensation
Committee Charter, which is available in the Governance Documents section of the Companys website
at www.evansbancorp.com.
11
Governance Committee:
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Nancy W. Ware, Chairwoman
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James E. Biddle, Jr.
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Phillip Brothman |
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Kenneth C. Kirst
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James Tilley |
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The Governance Committee met three times during fiscal 2009. Its purpose is to assist the Board in
developing and implementing corporate governance guidelines for the Company, and to provide
oversight of the corporate governance affairs of the Company.
Nominating Committee:
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Phillip Brothman, Chairman
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James E. Biddle, Jr.
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Kenneth C. Kirst |
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Nancy W. Ware |
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The Nominating Committee is delegated with the responsibility of identifying and recommending to
the Board candidates for director nominees to be presented to the shareholders for their
consideration at the annual meetings of shareholders, and to fill vacancies on the Board of
Directors. The Nominating Committee did not separately meet during fiscal 2009; the director
nominees for the Annual Meeting were selected by a majority of the independent directors of the
full Board. The Board of Directors has determined that each of the members of the Nominating
Committee is an independent director, as defined in the marketplace rules of the Nasdaq Stock
Market. The Board of Directors has adopted a Nominating Committee Charter, which is available in
the Governance Documents section of the Companys website at www.evansbancorp.com.
The Companys bylaws set out the procedure to be followed by shareholders desiring to nominate
directors for consideration at an annual meeting of shareholders. Under the Companys bylaws,
shareholder director nominations must be submitted to the Secretary of the Company in writing not
less than 14 days nor more than 50 days immediately preceding the date of the annual meeting. If
less than 21 days notice of the annual meeting is given to shareholders, nominations must be mailed
or delivered to the Secretary of the Company not later than the close of business on the seventh
day following the day on which the notice of meeting was mailed. Such notification must contain
the following information to the extent known by the notifying shareholder: (a) name and address of
each proposed nominee; (b) the principal occupation of each proposed nominee; (c) the total number
of shares of common stock of the Company that will be voted for each proposed nominee; (d) the name
and residence address of the notifying shareholder; and (e) the number of shares of common stock of
the Company owned by the notifying shareholder. Additionally, the Companys bylaws require that,
in order to serve as a director of the Company, an individual must own at least $10,000 aggregate
market value of the Companys common stock and must be less than 70 years of age. Nominations not
made in accordance with the bylaws of the Company may be disregarded by the presiding officer of
the meeting, in his or her discretion, and upon his or her instruction, the inspectors of election
may disregard all votes cast for each such nominee. However, in the event that any such nominee is
nominated by more than one shareholder, the nomination shall be honored, and all votes cast in
favor of such nominee shall be counted if at least one nomination for that person complies with the
provisions of the bylaws of the Company.
The process whereby the Nominating Committee identifies director candidates may include
identification of individuals well-known in the community in which the Company operates and
individuals recommended to the Nominating Committee by current directors or officers who know those
individuals through business or other professional relationships, as well as recommendations of
individuals to the Nominating Committee by shareholders and customers. The Nominating Committee is
developing a formal procedure to be followed by shareholders desiring to submit director candidates
to the Nominating Committee. This procedure will be made available, when completed, in the
Governance Documents section of the Companys website. In its evaluation of prospective director
candidates, the Nominating Committee considers an individuals independence (as defined in the
marketplace rules of the Nasdaq Stock Market), skills and experience relative to the needs of the
Company. Director candidates meet personally with the members of the Nominating Committee and are
interviewed to determine their satisfaction of the criteria referred to above. Although the
Company has no policy regarding diversity, the charter of the Nominating Committee provides that
diversity is one of the criteria the Nominating Committee may consider when selecting individuals to recommend
for
12
Board membership, together with independence, sound judgment, skill, integrity, willingness to
make the required time commitment, understanding of financial statements and knowledge of and
experience in the Companys and its subsidiaries businesses, and the interplay of a candidates
experience with the experience of other members of the Board of Directors. There is no difference
in the manner in which the Nominating Committee will evaluate director candidates recommended by
shareholders, as opposed to director candidates presented for consideration to the Nominating
Committee by directors, officers or otherwise.
Board Meetings and Attendance at Board of Director and Committee Meetings. The Companys Board of
Directors met twelve times during fiscal 2009. Each incumbent director attended at least 75% of
the aggregate of: (1) all meetings of the Companys Board of Directors (held during the period for
which he or she served as a director) and (2) all meetings held by the committees of the Companys
Board of Directors on which he or she served (during the periods that he or she served).
Availability of Committee Charters and Other Corporate Governance Documents. Current copies of the
written charters for the Audit Committee, Human Resource and Compensation Committee, Governance
Committee and Nominating Committee, copies of the Companys Chief Executive
Officer/Treasurer/Controller Code of Ethics and Code of Conduct, the Policy for Communication
to the Board of Directors, and the process for reporting questionable accounting or audit matters
are available in the Governance Documents section of the Companys website at
www.evansbancorp.com.
DIRECTOR COMPENSATION
Director Fees. Each director of the Company also serves as a member of the Board of Directors of
the Bank. Non-employee directors do not receive compensation for meetings of the Banks Board, but
do receive committee fees. Further, it is the policy of the Board that employee directors are not
paid for their service on the Companys or the Banks Board of Directors in addition to their
regular employee compensation.
During fiscal 2009,
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non-employee directors were compensated at the rate of $1,200 per meeting of the
Companys Board of Directors, except Mr. Biddle, who received $1,500 per meeting for his
administrative director services to the Board. |
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non-employee directors were compensated at a rate of $350 per committee meeting
of the Board of Directors of the Company and of the Bank, except that the chairperson of each
committee received $550 per meeting and the chairpersons of the Companys Audit Committee and
Human Resource and Compensation Committee received $650 per meeting. |
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in addition to director meeting fees, Mr. Brothman received $41,000 in 2009 for
serving as Chairman of the Board of Directors of the Company and of the Bank. Mr. Brothman
was not paid committee meeting fees. |
In February 2010, the Board of Directors of the Company and of the Bank approved increases in fees
paid to non-employee directors. For fiscal 2010,
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non-employee directors will be compensated at the rate of $1,500 per meeting of
the Companys Board of Directors, except Mr. Biddle, who will receive $1,850 per meeting for
his administrative director services to the Board, payable as a mix of cash and restricted
stock as set forth below. |
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non-employee directors will be compensated at a rate of $350 per committee
meeting of the Board of Directors of the Company and of the Bank, except that the members of
the Companys Audit Committee and Human Resource and Compensation Committee will receive $600
per meeting, and the chairperson of
each committee will receive $550 per meeting and the chairpersons of the Companys Audit |
13
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Committee and Human Resource and Compensation Committee will receive $900 per meeting. |
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in addition to director meeting fees, Mr. Brothman will receive $43,000 for
serving as Chairman of the Board of Directors of the Company and of the Bank. Mr. Brothman
will not be paid committee meeting fees. |
The Board meeting fees payable to non-employee directors will be paid as follows: $1,000 in cash
($1,350 for Mr. Biddle), payable on a monthly basis, and $500 in shares of restricted stock payable
as a lump sum grant equal to $6,000 at the January board meeting. The number of shares of
restricted stock to be awarded is calculated by dividing $6,000 by the closing price for a share of
the Companys common stock on the Nasdaq Stock Market on the date of grant. In January 2010, each
non-employee director received a grant of 490 shares of restricted stock. Each restricted stock
grant vests on a one-year basis, with 100% of the award vesting on the anniversary of the grant
date. Any unvested stock will be forfeited upon termination of an individuals service as a
director. Vesting will be accelerated upon a change in control of the Company.
Director Compensation. The following table provides information with regard to the compensation
for the Companys non-employee directors during the fiscal year ended December 31, 2009.
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Change in Pension |
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Fees Earned |
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Value and Non- |
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or Paid in |
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qualified Deferred |
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Cash |
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Awards |
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Compensation Earnings |
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Total |
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(1) ($) |
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(2) ($) |
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($) |
James Biddle, Jr. |
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21,500 |
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1,358 |
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22,858 |
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Phillp Brothman |
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55,400 |
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8,139 |
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63,539 |
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Kenneth C. Kirst |
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23,500 |
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1,078 |
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24,578 |
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Mary C. Militello |
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21,050 |
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|
|
|
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292 |
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21,342 |
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John R. OBrien |
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29,850 |
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|
|
|
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29,850 |
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David M. Taylor |
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27,700 |
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1,689 |
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29,389 |
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James Tilley (3) |
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23,150 |
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23,150 |
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Nancy W. Ware |
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|
20,600 |
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|
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|
|
|
|
1,851 |
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|
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22,451 |
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Thomas H. Waring |
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|
22,550 |
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|
|
|
|
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397 |
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22,947 |
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(1) |
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The following reflects all equity awards outstanding for each director as of December 31, 2009.
The stock option awards reflect unexercised grants of stock options, whether or not vested: |
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Name |
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Stock Options (#) |
James E. Biddle, Jr. |
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|
4,261 |
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Phillip Brothman |
|
|
10,650 |
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Kenneth C. Kirst |
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2,000 |
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Mary C. Militello |
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3,103 |
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John R. OBrien |
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|
3,921 |
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David M. Taylor |
|
|
4,261 |
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James Tilley |
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|
1,000 |
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Nancy W. Ware |
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4,261 |
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Thomas H. Waring, Jr. |
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6,390 |
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(2) |
|
Deferred Compensation Plan. The Company maintains a non-qualified deferred compensation plan
whereby the directors may elect to defer 1% to 100% of their fees until retirement or termination
of service. The Company credits such deferrals at a rate determined at the beginning of each plan
year equal to 1% over the prime rate as of each January 1st. During 2009, amounts credited under
the deferred compensation plan at interest rates greater than 120% of the applicable federal
long-term rate in effect have been reported for participating directors for the amounts credited at
the plan rate paid, less 120% of the applicable federal long-term rate. |
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(3) |
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Mr. Tilley received $118,833 in distributions from retirement plans through the Company in
fiscal 2009, related to his prior service as an executive officer. |
14
COMPENSATION COMMITTEE INTERLOCKS
AND INSIDER PARTICIPATION
The members of the Human Resource and Compensation Committee are: Phillip Brothman, Mary Catherine
Militello, John R. OBrien, Nancy W. Ware and Thomas H. Waring, Jr. None of the members of the
Human Resource and Compensation Committee during fiscal 2009 is or has been an officer or employee
of the Company or any of its subsidiaries. Mr. Brothman is a member of the law firm of Harris
Beach PLLC, which serves as general counsel to the Company and receives legal fees in exchange for
such services. Mr. Waring serves as agent for the Bank in purchasing life and disability insurance
policies. See Transactions with Related Persons.
During fiscal 2009, none of the Companys executive officers served on the compensation committee
(or equivalent) or on the board of directors of another entity, whose executive officers served on
the Human Resource and Compensation Committee or the Companys Board of Directors.
COMPENSATION COMMITTEE REPORT
The information contained in this Human Resource and Compensation Committee Report shall not be
deemed to be soliciting material or to be filed or incorporated by reference in future filings
with the SEC, or subject to the liabilities of Section 18 of the Securities Exchange Act of 1934,
except to the extent that the Company specifically incorporates it by reference into a document
filed under the Securities Act of 1933 or the Securities Exchange Act of 1934.
The Human Resource and Compensation Committee of the Board of Directors has reviewed and discussed
the section of this Proxy Statement entitled Compensation Discussion and Analysis with
management. Based on this review and discussion, the Human Resource and Compensation Committee
recommended to the Board of Directors that the section entitled Compensation Discussion and
Analysis be included in this Proxy Statement and incorporated by reference into the Companys
Annual Report on Form 10-K for the fiscal year ended December 31, 2009.
Human Resource and Compensation Committee
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Thomas H. Waring, Jr., Chairman
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Phillip Brothman |
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Mary Catherine Militello
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John R. OBrien |
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Nancy W. Ware |
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EXECUTIVE COMPENSATION
Compensation Discussion and Analysis.
Executive Compensation Philosophy. The Human Resource and Compensation Committee (the Committee)
has reviewed the various elements of executive compensation during 2009 to ensure that all elements
of compensation are aligned with shareholder value and allow the Company to attract and retain
superior executive talent while rewarding performance. The Companys compensation program during
2009, discussed in greater detail below, included:
15
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Cash base salary and contractual protections competitive within the industry, designed to
enable the Company to recruit and retain highly-qualified individuals; |
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Cash bonus incentive plans, directly linking pay to performance and designed to motivate
executives to deliver superior results; |
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Long-term equity incentives designed to align executives interests with those of the
Companys shareholders in achieving long-term growth; |
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A Supplemental Executive Retirement Plan (SERP), designed to assist the Company in
retaining talented executives; and |
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A deferred compensation plan which allows executives to defer pre-tax earnings,
particularly when limits under the employee savings (401(k)) plan prohibit executives from
saving adequately for retirement. |
The decisions made on senior executive compensation, including NEO compensation, are based
primarily upon the Committees assessment of each executives leadership, operational performance
and potential to enhance long-term shareholder value. The Committee considers its subjective
assessment of these individuals, and not rigid formulas or short-term changes in business
performance, in determining the amount and mix of compensation elements and whether each particular
payment or award provides an appropriate incentive and reward for performance that sustains and
enhances long-term shareholder value. Key factors affecting the Committees judgment include the
executives performance compared to the financial, operational, and strategic goals established by
the Board of Directors at the beginning of each fiscal year; contribution to the Companys
financial results, particularly with respect to key metrics such as asset growth and earnings on
capital; and effectiveness in leading our initiatives to increase customer value.
Role of the Human Resource and Compensation Committee and CEO. The Committee is composed of
independent directors of the Company. It is responsible for all policies and practices related to
executive and employee compensation. As part of this responsibility, the Committee reviews and
approves corporate goals and objectives relevant to executive compensation, reviews the performance
of each of the senior executive officers, including the executive officers named in the Summary
Compensation Table below (the Named Executive Officers or NEOs), and approves compensation
actions for them, including all of the policies under which executive compensation is paid or
awarded. The Committee, on an annual basis, reviews and approves corporate goals and objectives
relevant to NEO compensation, evaluates the CEOs performance in light of those goals and
objectives, and as a committee or together with the independent members of the Board determines and
approves the CEOs compensation levels based on this evaluation.
The Committee meets at least quarterly. In addition to information provided by the consultant as
described below, members of Company management may attend Committee meetings to provide the
Committee with information relating to the Companys compensation and benefit plans and programs,
recommended changes to those plans and programs, and educational material. In particular, the
Banks President and CEO, Chief Financial Officer, and Senior Vice President of Human Resources may
attend Committee meetings to present data and analysis and to formulate recommendations regarding
executive (excluding the President and CEO) and employee compensation, benefit plans and
promotions. The Senior Vice President of Human Resources provides the Committee with data for its
consideration in setting the base salary for the President and CEO. In determining the base
salary, annual incentive and long-term incentive components of CEO compensation, the Committee will
consider multiple factors including the Companys performance and relative shareholder return, the
value of similar incentive awards to CEOs at comparable companies, and the awards given to the CEO
in past years. In addition, certain members of the executive management team may attend Committee
meetings to provide guidance on reporting requirements and/or for investment / insurance issues.
The Committee also spends a portion of each meeting convening in executive session, without the
presence of any members of management or other attendees.
Role of Compensation Consultants. During 2009, the Committee engaged Arthur Warren, an executive
compensation consultant, to provide data and analysis, best practices, current trends in the
industry and education to the Human Resource and Compensation Committee. The consultant,
specializing in community
16
bank compensation plans, serves as an independent / objective advisor to the Committee and is
selected and retained by the Committee. The Committee reviews the analysis provided and requests
that the consultant participate in Committee meetings as appropriate. The Senior Vice President of
Human Resources works with the consultant to provide data for the consultant to analyze and to
ensure the flow of information between the Committee and the consultant remains fluid.
Benchmark Analysis. The base salary compensation of the NEOs and certain other members of the
executive management team are compared to a benchmark established using industry compensation
surveys. A proxy peer group is selected to reflect banks of similar size and regions to the Bank.
Although we compete with the large money center banks located within our market area for executive
talent, those banks were excluded from our peer group because compensation levels for executives
are typically a reflection of bank asset size. The peer group utilized in setting equity
compensation levels for 2009 includes Chemung Financial Corporation, Cortland Bancorp, Croghan
Bancshares, Inc., CSB Bancorp, Inc. Dimeco, Inc., Emclaire Financial Corp., Jeffersonville Bancorp,
Juniata Valley Financial Corp., Killbuck Bancshares, Inc., LCNB Corp., CNB Financial Corporation,
Wilber Corporation, Comm Bancorp, Inc., Penn Woods Bancorp, Inc., Codorus Valley Bancorp, Inc.,
United Bancshares, Inc., NB&T Financial Group, Inc., Mid Penn Bancorp, Inc., Norwood Financial
Corp., Peoples Financial Corporation and Bridge Bancorp, Inc. In addition to the peer group data,
the Company compared its base salary to data included in a 2008 salary survey created by Pearl
Meyer & Partners, the independent compensation consultant retained by the Committee during 2008,
and the 2008 American Bankers Association Salary Survey.
The Committee utilizes the salary surveys as a source of information in determining base salary for
Messrs. Nasca, Kajtoch and Glass, and has generally targeted the 50th percentile for
base salary. The base salary of Mr. Miller is not compared to benchmark data, but is determined
based upon his individual performance as compared to annual goals, including the achievement of
corporate strategic and operational objectives. The Committee uses the survey data as a point of
reference and comparison only, and not for purposes of establishing or setting a specific level of
compensation to be achieved. The survey data includes companies that may not have the complexity
of our organization, such as an insurance component and/or leasing component, and we believe it is
important to pay for the expertise required to manage our business. Because the roles and
responsibilities of executive officers can vary from one institution to another, the Committee also
considers each NEOs experience, length of service in his or her position, and individual
performance. The Committee has made the decision to pay above the 50th percentile for
NEO salary where the Committee believes it is necessary to attract superior executive talent and/or
experience in order to support planned growth of the Company. The Committee believes that this is
appropriate in light of the expected future roles of the executives in supporting a larger
organization as the Company pursues a growth strategy. The Company paid the NEOs (except Mr.
Miller) at 111% of the weighted average base salary at the 50th percentile, as reported
in the salary surveys utilized by the Committee as described above. See Executive Total
Compensation Base Salary below for a discussion of actions taken with respect to the NEOs base
salary in 2009.
The Committee also utilized the compensation consultant to provide advice to the Committee related
to other elements of compensation and to assess the value of additional compensation provided for
our NEOs.
Executive Total Compensation. The key elements of the Companys NEO compensation program and the
actions taken with respect to each element for 2009 are:
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1. |
|
Base Salary. The Companys approach to compensation begins with establishing a fair base
salary determined by individual factors, such as the employees role in the organization,
scope and complexity of responsibility of the position, the market value of his or her job,
the level of an individuals expertise in the role and his or her performance in the position,
as well as Company performance factors, such as Company financial performance, including
earnings per share and growth in net income. The Committee also considers the level of
achievement of corporate strategic and operational objectives established by the Committee as
described above under Compensation Discussion and Analysis Role of the Human Resource and
Compensation Committee and CEO. During 2009, the Committee |
17
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engaged Arthur Warren to review competitive market data as mentioned above under Role of
Compensation Consultants. In setting individual NEO salary, the Committee considered market
data, including the peer group data and salary surveys discussed above under Benchmark
Analysis. The Committee also considers the recommendation of the President and CEO in
setting the base salary for Messrs. Kajtoch, Glass and Miller. The Committee sets the base
salary for Mr. Nasca after considering the individual and Company performance factors
discussed above, as well as the data provided by the Senior Vice President of Human Resources. |
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During 2009, we renegotiated our employment contracts with our NEOs, as discussed in more
detail below under Employment Agreements. In connection with the renegotiation of those
contracts, the Committee approved increases to the base salary of each of our NEOs as follows:
Mr. Nascas annual base salary was increased from $230,000 to $242,650, Mr. Kajtochs annual
base salary was increased from $156,750 to $161,400, Mr. Glass annual base salary was
increased from $187,300 to $192,900, and Mr. Millers annual base salary was increased from
$213,210 to $219,600. The Committee exercised its discretion to increase the NEOs salary
based on its subjective assessment of each individuals performance as described above under
Compensation Discussion and Analysis Executive Compensation Philosophy. |
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|
2. |
|
Short-Term Cash Incentive Compensation. The Evans Excels Plan is a short-term incentive
compensation plan intended to reward performance of executives and employees of the Bank and
ENL, including the NEOs (except Mr. Miller). The plan is designed to motivate employees to
attain desired objectives and encourage teamwork and collaboration while aligning compensation
with overall Company performance. This plan is a key element of the total compensation
benefits provided to our NEOs and allows the Company to remain competitive with the market by
providing the opportunity to receive significant cash incentives. The design of the plan is
intended to ensure that Company goals are attained before any benefits are paid to executives
and employees. For 2009, the Company utilized Company annual net income growth as the measure
for determining whether awards would be paid under the Evans Excels Plan. The Committee
determined the levels of growth in net income which it believes provides a reasonable balance
between shareholder value and appropriate employee motivation and reward. A target, which
would pay out 100% of the potential incentive was based upon the targeted growth in net income
for 2009. A threshold was set at 1.5% below target, which would provide potential incentive
payout at 50% and a stretch goal was set at 1.5% above target which would provide potential
incentive payout at 150%. If actual net income growth were below the threshold, no incentive
would be paid. The Committee believes that the targets established require strong overall
performance. All awards are to be paid out as a percentage of a participants base salary
earned during the relevant performance period, which runs from January 1st to
December 31st. |
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Individual performance and attainment of assigned goals is considered and all employees are
required to meet a certain level of performance to receive payment. Individual performance
which meets or exceeds expectations is rewarded with additional incentive eligibility, but
only if the Company attains the higher overall performance measure (stretch) targets. The
measure utilized for the NEOs was based upon the growth in net income for 2009, which is also
the measure utilized to open the plan and allow payout. The payouts are determined pursuant
to the following formula: (i) if the minimum net income growth level of 1.5% below target (the
threshold) is met, Mr. Nasca would be awarded a cash incentive payment equal to 10% of his
2009 base salary and each of Messrs. Kajtoch and Glass would be awarded a cash incentive
payment equal to 7.5% of his 2009 base salary; (ii) if the targeted net income growth level
(target) is met, Mr. Nasca would be awarded 20% of his base 2009 salary and each of Messrs.
Kajtoch and Glass would be awarded 15% of his 2009 base salary; (iii) if net income growth
exceeds the target by 1.5% (stretch), Mr. Nasca would be awarded 30% of his 2009 base salary
and each of Messrs. Kajtoch and Glass would be awarded 22.5% of his 2009 base salary; and (iv)
if the minimum net income growth (threshold) is not met, no awards would be payable pursuant
to the plan. The Board of Directors may, at its discretion, grant awards notwithstanding
performance below threshold. The Board has not to date exercised this discretion to approve
any awards under the plan. |
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In 2009, the performance accomplished was below threshold and therefore, the Company did not pay |
18
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out any incentive awards under the Evans Excels Plan. |
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Until January 2010, Mr. Miller was not an employee of the Bank or ENL, and therefore, has not
historically been eligible to participate in the Evans Excels Plan. Mr. Miller is eligible to
receive a cash bonus in an amount and subject to the achievement of objectives established
from time to time by the Companys Board of Directors. For 2009, the Board determined that
Mr. Miller would receive a bonus calculated based on the annual bonus formula set forth in his
employment contract as in effect for most of 2009, as follows: Mr. Millers bonus was
determined on the basis of EBITA (annual TEA net income before accrued bonus, as well as
interest, amortization, and income taxes). The bonus is equal to 20% of the increase in EBITA
over prior year EBITA plus an additional 30% of an increase over the amount of TEAs approved
budgeted EBITA, with a maximum annual bonus of $100,000. Mr. Miller earned $24,197 as a
bonus, which was due to 20% of TEAs annual EBITA in excess of the prior year. There was no
additional bonus earned, as TEAs performance did not meet the required budgeted income
levels. As discussed below under Employment Agreements, we entered into a new employment
contract with Mr. Miller in October 2009. Under his new contract, Mr. Miller is entitled to
receive certain residual commissions, described below, and a cash bonus in an amount and
subject to the achievement of such goals and objectives as the Board may determine from time
to time. Mr. Miller will participate in the Evans Excels Plan for 2010. |
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3. |
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Equity Incentives. While the Evans Excels Plan focuses on the achievement of short-term
performance, the 2009 Long-Term Equity Incentive Plan, approved by shareholders in April 2009,
is designed to provide key employees with a reward opportunity that aligns the interests of
the participants with those of the Companys shareholders by focusing on our Companys
performance over a longer period of time. Under the Plan, the Committee grants awards of
stock options, under which executives recognize value commensurate with increases in long-term
shareholder value, restricted stock, which provides immediate value to the NEO but places him
or her at risk for actual losses in the event that shareholder value decreases, or both. Both
stock options and restricted stock link an NEOs compensation to long-term Company
performance. Both types of equity awards also have a retentive effect because they vest over
a period of time, typically three years. Vesting may be accelerated under certain
circumstances, such as the executives death, disability or retirement, or if an executives
employment is terminated in connection with a change in control of our Company. The Committee
believes that the Evans Excels short-term incentive plan and the equity-based long-term
incentive plan together create a balance between short-term and long-term performance goals. |
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Equity awards are typically granted on an annual basis, but may under certain circumstances be
granted at other times during the year, for example, in connection with a new hire. The
Committee considered the advice and recommendation of our compensation consultant, Arthur
Warren, in determining the mix of stock options and restricted shares, as well as the level of
awards as compared to the industry and peer group. The Committee has expressed a desire to
increase the level of equity held by our NEOs and supports the use of equity incentives as
part of the NEOs overall compensation, as evidenced by the increased equity grants to our NEOs
during fiscal 2009 as compared to fiscal 2008. |
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During 2009, the Committee approved the following equity awards (for more detail on these
awards, see the Summary Compensation Table and Grants of Plan-Based Awards table below): |
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Stock Options during 2009, a total of 89,789 options were granted to 15
employees, of which a total of 57,720 options were granted to NEOs. |
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Restricted Shares during 2009, a total of 10,210 restricted shares were granted
to 15 employees, of which a total of 6,560 restricted shares were granted to NEOs. |
19
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4. |
|
Executive Deferred Salary Plan. Under the Companys Deferred Compensation Plan, participating
NEOs are able to defer, at their election, up to 100% of their base salary. This deferred
salary amount accrues interest at the rate of prime plus 1%, based upon prime as stated in the
Wall Street Journal as of January 1st each year (4.25% for 2009). The plan is
designed to provide a vehicle for executives, including NEOs, to defer their base salary on a
pre-tax basis in order to achieve their personal retirement goals. The Company does not
contribute to this plan. |
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5. |
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Supplemental Executive Retirement Plan (the SERP). Messrs. Glass and Miller are
participants in the Banks SERP, which increases their retirement benefits above amounts
available under the Companys tax-qualified and other pension programs. Because executives
are generally not eligible for benefits under the SERP if they leave the Company before
reaching age 60, we believe that the SERP is one of the Companys most effective retention
tools. The SERP is unfunded and is considered a non-qualified plan for tax purposes. An
executives annual benefit, when combined with amounts payable under the Companys
tax-qualified and other pension programs and Social Security, will equal 70% of the
executives average of the highest five consecutive years salary. During 2009, the Company
amended the SERP benefit provided for Mr. Glass as part of an overall review of executive
compensation, benefits and employment contracts. Mr. Glass SERP benefit was amended to
change the benefit payout from 15 to 20 years, and to change the definition of compensation
from total W-2 compensation to base salary plus bonus. In addition, the benefit Mr. Glass is
eligible to receive under the SERP was frozen at the level Mr. Glass will attain at age 65.
The Committee made the decision to amend the SERP for Mr. Glass to replace a prior benefit
which had been eliminated. Under his original SERP benefit, Mr. Glass was eligible to receive
a 20-year payout. The SERP benefit was reduced to 15 years when the Company provided a
post-retirement life insurance benefit for Mr. Glass through the Executive Split Dollar Life
Insurance Plan. The Executive Split Dollar Life Insurance Plan was amended in 2007 and the
post-retirement benefit to Mr. Glass was eliminated. The Committee amended the SERP, as it
applies to Mr. Glass, in 2009 to reinstate the 20-year payout provision for him. The
Committee has approved a similar change to the definition of compensation in Mr. Millers
SERP, which we expect to become effective in 2010. The Committee worked with Arthur Warren
throughout 2009 to design a SERP benefit for future executives which is contemporary and
competitive. Plan designs for NEOs not currently covered by a SERP were considered during
2009; however, no action to adopt a plan was taken in 2009. |
|
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6. |
|
Perquisites. The Company provides its NEOs with perquisites that it believes are reasonable,
competitive and consistent with its overall executive compensation program. The Company
believes that its perquisites allow senior executive officers to operate more effectively.
These perquisites, the aggregate cost of which is disclosed in the Summary Compensation
Table below, generally include an auto allowance, club memberships and long-term disability
insurance. |
Employment Agreements. The Company believes the use of clear and concise employment contracts is
an effective tool to attract and retain senior executives, as well as to protect proprietary
information and customer relationships. Employment agreements with our NEOs were amended during
2009 as part of an overall review of compensation and benefits. The Committee approved a change
from five-year employment contracts to three-year contracts because it believes that when all of
the compensation elements are considered, including the cash incentives and awards under the 2009
Long-Term Equity Incentive Plan, which provide a competitive level of benefits, a shorter term
employment contract is better aligned with shareholder interests. When the Company recruited
Messrs. Nasca and Kajtoch in 2006 and 2007, respectively, the Committee believed that five-year
employment contracts were appropriate because the Company did not provide competitive benefits
through short-term and long-term incentive plans. With the addition of the Evans Excels Plan and
the 2009 Long-Term Equity Incentive Plan, the Committee believes that it is now appropriate to move
the executives from a five-year employment contract to a three-year employment contract. The
employment contracts for Messrs. Nasca, Kajtoch and Miller were amended from a five-year term with
annual renewal to a three-year term with daily renewal. The employment contract for Mr. Glass
moved from a five-year contract with an evergreen clause to a fixed three-year contract. The
material terms of our employment contracts with our NEOs, as amended in 2009, are set forth below
under Employment Agreements with our NEOs.
20
Post-Termination Compensation. As mentioned above, the Company has entered into employment
contracts with its NEOs which provide for certain severance payments, described below under
Potential Payments Upon Termination or Change in Control, if the executives employment
terminates under circumstances described in their employment contracts. In addition, if there is a
change in control of the Company, the NEOs may be entitled to full acceleration of their
equity-based compensation, as described under Equity Incentives. The Committee believes that
these arrangements are important as a recruitment and retention device, as most of the companies
with which we compete for executive talent have similar arrangements in place for their executives.
These arrangements may help incentivize NEOs to remain with the Company and to assist in any
potential change in control transaction. The Committee attempts to balance protection of its
executives upon a change in control with protection of the Companys interests by making
accelerated vesting available upon a change in control only if the NEOs are involuntarily
terminated in connection with the change in control (a so-called double-trigger). Additionally,
the Committee links severance payments to agreements by the NEOs not to compete with the Company,
solicit the Companys employees or customers, or disclose confidential information.
Tax and Accounting Considerations. Section 162(m) of the Internal Revenue Code generally denies
publicly-held corporations a federal income tax deduction for compensation exceeding $1,000,000
paid to the chief executive officer or any of the four other highest paid executive officers (other
than the chief financial officer), excluding performance-based compensation. Through December 31,
2009, this provision has not limited the Companys ability to deduct executive compensation. The
Committee will continue to monitor the potential impact of Section 162(m) on the Companys ability
to deduct executive compensation, and in particular, will review the effect of recent Internal
Revenue Service rulings related to performance-based compensation in change-in-control situations.
The 2009 Long-Term Equity Incentive Plan have been designed, and are intended to be administered,
in a manner that will enable the Company to deduct compensation attributable to options and certain
other awards thereunder, without regard to the deduction limitation established by Section 162(m).
Section 409A of the Internal Revenue Code generally changes the tax rules that affect most forms of
deferred compensation that were not earned and vested prior to 2005, and imposes an additional tax
on certain forms of deferred compensation. The Committee takes Section 409A into account in
determining the form and timing of compensation paid to the Companys executives, and Section 409A
is generally not applicable to the compensation provided by the Company.
The Company values stock option and restricted stock grants under FASB ASC Topic 718. More
information regarding the application of SFAS No. 123(R) by the Company may be found in Note 13 to
the Companys audited financial statements filed with the SEC in the Companys Annual Report on
Form 10-K for the fiscal year ended December 31, 2009.
Summary Compensation Table. The following table sets forth the compensation of the Companys Named
Executive Officers for the fiscal years ended December 31, 2009, 2008 and 2007. The NEOs are the
Companys Principal Executive Officer, Principal Financial Officer and the other executive officers
serving during the fiscal year ended December 31, 2009.
21
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and Non- |
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|
|
|
|
|
Non-Equity |
|
Deferred |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Incentive Plan |
|
Compensation |
|
All other |
|
|
Name and |
|
|
|
|
|
Salary |
|
Bonus |
|
Awards |
|
Awards |
|
Compensation |
|
Earnings |
|
Compensation |
|
Total |
Principal Position |
|
Year |
|
($) |
|
($) |
|
($) (1) |
|
($) (1) |
|
($) (2) |
|
($) (3) (4) |
|
($)(5) |
|
($) |
David Nasca |
|
|
2009 |
|
|
|
242,650 |
|
|
|
|
|
|
|
35,723 |
|
|
|
36,255 |
|
|
|
|
|
|
|
|
|
|
|
26,329 |
|
|
|
340,957 |
|
President and CEO |
|
|
2008 |
|
|
|
227,692 |
|
|
|
|
|
|
|
|
|
|
|
10,600 |
|
|
|
|
|
|
|
|
|
|
|
27,370 |
|
|
|
265,662 |
|
of the Company and |
|
|
2007 |
|
|
|
200,000 |
|
|
|
12,000 |
|
|
|
49,425 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
17,314 |
|
|
|
278,739 |
|
the Bank
(principal
executive officer) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gary Kajtoch |
|
|
2009 |
|
|
|
161,400 |
|
|
|
|
|
|
|
18,056 |
|
|
|
18,360 |
|
|
|
|
|
|
|
|
|
|
|
17,248 |
|
|
|
215,064 |
|
Treasurer of the |
|
|
2008 |
|
|
|
156,231 |
|
|
|
|
|
|
|
|
|
|
|
6,360 |
|
|
|
|
|
|
|
|
|
|
|
14,962 |
|
|
|
177,553 |
|
Company and |
|
|
2007 |
|
|
|
134,423 |
|
|
|
22,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,146 |
|
|
|
161,569 |
|
Executive Vice
President and CFO
of the Bank
(principal
financial officer) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William Glass |
|
|
2009 |
|
|
|
192,900 |
|
|
|
|
|
|
|
14,679 |
|
|
|
14,955 |
|
|
|
|
|
|
|
200,001 |
|
|
|
27,468 |
|
|
|
450,003 |
|
Secretary of the |
|
|
2008 |
|
|
|
186,740 |
|
|
|
|
|
|
|
|
|
|
|
6,360 |
|
|
|
|
|
|
|
208,620 |
|
|
|
29,548 |
|
|
|
431,268 |
|
Company, CEO of ENL |
|
|
2007 |
|
|
|
179,024 |
|
|
|
10,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
79,049 |
|
|
|
20,741 |
|
|
|
288,814 |
|
and Executive Vice
President of
the Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Miller, Jr. |
|
|
2009 |
|
|
|
219,600 |
|
|
|
|
|
|
|
16,757 |
|
|
|
17,010 |
|
|
|
24,197 |
|
|
|
155,890 |
|
|
|
23,755 |
|
|
|
457,208 |
|
President of TEA |
|
|
2008 |
|
|
|
213,584 |
|
|
|
|
|
|
|
|
|
|
|
6,360 |
|
|
|
|
|
|
|
44,582 |
|
|
|
38,013 |
|
|
|
302,539 |
|
and Executive Vice |
|
|
2007 |
|
|
|
213,907 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
41,235 |
|
|
|
31,724 |
|
|
|
286,866 |
|
President of
the Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Reflects the fair value of the awards at grant date, in accordance with FASB ASC Topic 718
for financial statement reporting purposes. The amount shown excludes the impact of estimated
forfeitures related to service-based vesting conditions. For additional information as to the
assumptions made in valuation, see Note 13 to the financial statements filed with the SEC in the
Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2009. Amounts shown in
the table are based on the Companys accounting expense for these awards, and do not necessarily
correspond to the actual value that may be recognized by the NEOs. See the Grants of Plan-Based
Awards table below for information on awards of restricted stock and options granted in fiscal
2009. |
|
(2) |
|
The Company did not make any payments under its Evans Excels Plan, which is described above
under Compensation Discussion and Analysis -Executive Total Compensation, because Threshold
Growth in Net Income targets were not attained for 2009. Mr. Miller received an incentive bonus
for 2009 in accordance with the terms of his employment contract, as discussed above under
Compensation Discussion and Analysis Executive Total Compensation. |
|
(3) |
|
With respect to Mr. Glass, includes (a) the aggregate change in the accumulated benefits under
the Banks Defined Benefit Pension Plan and SERP of $191,941 in 2009 and (b) $8,060, which is the
amount credited to Mr. Glass account under the Companys [executive deferred salary plan] at
interest rates greater than 120% of the applicable Federal long-term rate on compensation deferred
for Mr. Glass. |
|
(4) |
|
With respect to Mr. Miller, includes (a) the aggregate change in the accumulated benefits under
the Banks Defined Benefit Pension Plan and SERP of $154,649 in 2009 and (b) $1,241, which is the
amount credited to Mr. Millers account under the Companys [executive deferred salary plan] at
interest rates greater than 120% of the applicable Federal long-term rate on compensation deferred
for Mr. Miller. |
|
(5) |
|
Includes 401(k) matching contributions of $9,612, $9,626, $11,505, and $13,196 for Messrs.
Nasca, Kajtoch, Glass and Miller, respectively, and the economic benefit from an endorsement
split-dollar life insurance policy held by the Bank, which did not exceed $10,000 for any
individual NEO. Other includes perquisites and personal benefits, which for Messrs. Nasca, Glass
and Miller, included an auto allowance, country club dues and supplemental long-term disability
insurance, and for Mr. Kajtoch, included country club dues and supplemental long-term disability
insurance. |
Grants of Plan-Based Awards. The following table reflects the terms of the compensation
plan-based awards granted to Named Executive Officers in 2009.
22
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other |
|
All Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards: |
|
Awards: |
|
|
|
|
|
Grant Date |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
Number |
|
Exercise or |
|
Fair Value |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares of |
|
of Securities |
|
Base Price |
|
of Stock |
|
|
|
|
|
|
Estimated Possible |
|
Stock or |
|
Underlying |
|
Of Option |
|
and Option |
|
|
Grant |
|
Payouts Under Non-Equity |
|
Units |
|
Options |
|
Awards |
|
Awards |
Name |
|
Date |
|
Incentive Plan Awards (1) |
|
(#) |
|
(#) |
|
($/Share) (2) |
|
($) (3) |
|
|
|
|
|
|
Threshold |
|
Target |
|
Maximum |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
($) |
|
($) |
|
($) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
David Nasca |
|
|
8/18/2009 |
|
|
|
24,265 |
|
|
|
48,530 |
|
|
|
72,795 |
|
|
|
2,750 |
|
|
|
24,170 |
|
|
|
12.99 |
|
|
|
71,978 |
|
|
Gary Kajtoch |
|
|
8/18/2009 |
|
|
|
12,105 |
|
|
|
24,210 |
|
|
|
36,315 |
|
|
|
1,390 |
|
|
|
12,240 |
|
|
|
12.99 |
|
|
|
36,416 |
|
|
William Glass |
|
|
8/18/2009 |
|
|
|
14,467 |
|
|
|
28,935 |
|
|
|
43,402 |
|
|
|
1,130 |
|
|
|
9,970 |
|
|
|
12.99 |
|
|
|
29,634 |
|
|
Robert Miller, Jr. |
|
|
8/18/2009 |
|
|
|
|
|
|
|
60,531 |
|
|
|
100,000 |
|
|
|
1,290 |
|
|
|
11,340 |
|
|
|
12.99 |
|
|
|
33,767 |
|
|
|
|
(1) |
|
The amounts included in these columns represent estimated possible payouts at the time the
awards were granted in 2009. As discussed above under Compensation Discussion and Analysis
Executive Total Compensation, no awards were payable to NEOs under the Evans Excels Plan for 2009
because net income growth targets were not attained. Mr. Miller received an incentive bonus for
2009 in accordance with the terms of his employment contract, as discussed above under
Compensation Discussion and Analysis Executive Total Compensation. |
|
(2) |
|
Reflects the exercise price for the options granted, which was the closing market price for the
Companys common stock on that date. |
|
(3) |
|
Reflects full grant date fair value in accordance with FASB ASC Topic 718 of the options
granted. For additional information as to the assumptions made in valuation, see Note 13 to the
financial statements filed with the SEC in the Companys Annual Report on
Form 10-K for the fiscal year ended December 31, 2009. |
The option and restricted stock awards in 2009 were granted under the Companys 2009 Long-Term
Equity Incentive Plan. 25% of the options and restricted stock granted will vest each year on the
anniversary of the grant date. They will be fully vested August 18, 2013. Vesting ceases if the
executives employment is terminated for any reason (including by reason of death or disability).
Dividends are paid on unvested stock awards.
Employment Agreements with our NEOs
We have entered into employment contracts with our NEOs. The material terms of those employment
contracts are as follows:
David J. Nasca Employment Agreement, by and among Mr. Nasca, the Company and the Bank, pursuant
to which Mr. Nasca serves as the President and Chief Executive Officer of the Company and the Bank.
Subject to prior termination, the term of Mr. Nascas employment is for a three year term, which
is renewed daily until his 62nd birthday (October 27, 2019), at which time the contract
will have a remaining and declining three year term. Automatic daily renewal will cease if the
Bank gives Mr. Nasca written notice of non-renewal, in which case Mr. Nascas employment will end
36 months after the date of the non-renewal notice, unless the parties agree to a shorter period.
Mr. Nascas employment agreement provides for an initial base salary of $242,650, which is adjusted
annually by the Board of Directors of Evans Bank, N.A., provided, however, that Mr. Nascas annual
salary may not be decreased below $242,650. Mr. Nasca is entitled to participate in all Company
and Bank cash and equity incentive programs made available to senior executives, as well as all
employee benefit plans, programs, and arrangements for which he qualifies. He is entitled to four
weeks paid vacation each year, plus five personal days and customary bank holidays. The Bank
provides Mr. Nasca with a monthly automobile allowance of $700 and reimburses him for reasonable
country club dues and certain other expenses he incurs in the performance of his duties under the
agreement.
In the event Mr. Nascas employment is terminated:
|
|
by the Company or the Bank without cause or by Mr. Nasca for good reason, or
under certain circumstances within one year following a change in control of the Company, he
will be paid three times the sum of the highest base salary paid to him at any time under the
employment agreement plus the |
23
|
|
average annual incentive bonus paid to Mr. Nasca in the three years prior to termination. The
Company will also continue to provide amounts or benefits payable under applicable benefit plans
for 36 months; |
|
|
because of death, his estate will be paid a lump sum amount equal to two times Mr.
Nascas then annual base salary, as well as any amounts or benefits payable under applicable
benefit plans, but subject to offset for any payment due Mr. Nasca under any life insurance
plan maintained by the Company or the Bank; |
|
|
|
because of disability, (i) Mr. Nasca will be entitled to participate in the
short- and long-term disability plans and benefits offered by the Bank to senior executives,
including long-term disability income replacement benefits and supplemental retirement
benefits under a long-term disability program; and (ii) the Bank will continue to provide Mr.
Nasca with certain life and medical insurance benefits under the same cost-sharing arrangement
as in effect for active employees until Mr. Nascas (A) full-time employment by another
employer, (B) attaining age 65, or (C) death; |
|
|
|
by the Company or the Bank for cause or by Mr. Nasca other than for good
reason, Mr. Nasca will not be entitled to payment of any amounts or benefits, other than that
portion of his annual salary accrued through the date of termination and any accrued and
unpaid vacation. |
The Companys or the Banks obligation to make such payments to Mr. Nasca are conditioned upon Mr.
Nascas compliance with his obligations of confidentiality, non-competition and non-solicitation
set forth in his employment agreement.
Gary A. Kajtoch Employment Agreement, by and among Mr. Kajtoch, the Company and the Bank,
pursuant to which Mr. Kajtoch serves as the Chief Financial Officer and Executive Vice President of
the Bank. Subject to prior termination, the term of Mr. Kajtochs employment is for a three year
term, which is renewed daily until his 62nd birthday (October 3, 2028), at which time
the contract will have a remaining and declining three year term. Automatic daily renewal will
cease if the Bank gives Mr. Kajtoch written notice of non-renewal, in which case Mr. Kajtochs
employment will end 36 months after the date of the non-renewal notice, unless the parties agree to
a shorter period. Mr. Kajtochs employment agreement provides for an initial base salary of
$161,400, which is adjusted annually by the Board of Directors of Evans Bank, N.A., provided,
however, that Mr. Kajtochs annual salary may not be decreased below $161,400. Mr. Kajtoch is
entitled to participate in all Company and Bank cash and equity incentive programs made available
to senior executives, as well as all employee benefit plans, programs, and arrangements for which
he qualifies. He is entitled to four weeks paid vacation each year, plus five personal days and
customary bank holidays. The Bank reimburses Mr. Kajtoch for reasonable country club dues and
certain other expenses he incurs in the performance of his duties under the agreement.
In the event Mr. Kajtochs employment is terminated:
|
|
by the Company or the Bank without cause or by Mr. Kajtoch for good reason, or
under certain circumstances within one year following a change in control of the Company, he
will be paid three times the sum of the highest base salary paid to him at any time under the
employment agreement plus the average annual incentive bonus paid to Mr. Kajtoch in the three
years prior to termination. The Company will also continue to provide amounts or benefits
payable under applicable benefit plans for 36 months; |
|
|
|
because of death, his estate will be paid a lump sum amount equal to two times Mr.
Kajtochs then annual base salary, as well as any amounts or benefits payable under applicable
benefit plans, but subject to offset for any payments due Mr. Kajtoch under any life insurance
plan maintained by the Company or the Bank; |
|
|
|
because of disability, (i) Mr. Kajtoch will be entitled to participate in the
short- and long-term disability plans and benefits offered by the Bank to senior executives,
including long-term disability income replacement benefits and supplemental retirement
benefits under a long-term disability program; and (ii) the Bank will continue to provide Mr.
Kajtoch with certain life and medical insurance benefits under the |
24
|
|
same cost-sharing arrangement as in effect for active employees until Mr. Kajtochs (A)
full-time employment by another employer, (B) attaining age 65, or (C) death; |
|
|
|
by the Company or the Bank for cause or by Mr. Kajtoch other than for good
reason, Mr. Kajtoch will not be entitled to payment of any amounts or benefits, other than
that portion of his annual salary accrued through the date of termination and any accrued and
unpaid vacation. |
The Companys or the Banks obligation to make such payments to Mr. Kajtoch are conditioned upon
Mr. Kajtochs compliance with his obligations of confidentiality, non-competition and
non-solicitation set forth in his employment agreement.
William R. Glass Employment Agreement, by and among Mr. Glass, the Company and the Bank, pursuant
to which Mr. Glass serves as the Executive Vice President of the Bank. Subject to prior
termination, the term of Mr. Glasss employment is for 39 months. Mr. Glasss employment agreement
provides for an initial base salary of $192,900, which is adjusted annually by the Board of
Directors of Evans Bank, N.A., provided, however, that Mr. Glasss annual salary may not be
decreased below $192,900. Mr. Glass is entitled to participate in all Company and Bank cash and
equity incentive programs made available to senior executives, as well as all employee benefit
plans, programs, and arrangements for which he qualifies. He is entitled to four weeks paid
vacation each year, plus five personal days and customary bank holidays. The Bank provides Mr.
Glass with a monthly automobile allowance of $700 and reimburses him for reasonable country club
dues and certain other expenses he incurs in the performance of his duties under the agreement.
In the event Mr. Glass employment is terminated:
|
|
by the Company or the Bank without cause or by Mr. Glass for good reason, or
under certain circumstances within one year following a change in control of the Company, he
will be paid three times the sum of the highest base salary paid to him at any time under the
employment agreement plus the average annual incentive bonus paid to Mr. Glass in the three
years prior to termination. The Company will also continue to provide amounts or benefits
payable under applicable benefit plans for 36 months; |
|
|
|
because of death, his estate will be paid a lump sum amount equal to two times Mr.
Glasss then annual base salary, as well as any amounts or benefits payable under applicable
benefit plans, but subject to offset for any payments due Mr. Glass under any life insurance
plan maintained by the Company or the Bank; |
|
|
|
because of disability, (i) Mr. Glass will be entitled to participate in the
short- and long-term disability plans and benefits offered by the Bank to senior executives,
including long-term disability income replacement benefits and supplemental retirement
benefits under a long-term disability program; and (ii) the Bank will continue to provide Mr.
Glass with certain life and medical insurance benefits under the same cost-sharing arrangement
as in effect for active employees until Mr. Glass (A) full-time employment by another
employer, (B) attaining age 65, or (C) death; |
|
|
|
by the Company or the Bank for cause or by Mr. Glass other than for good
reason, Mr. Glass will not be entitled to payment of any amounts or benefits, other than that
portion of his annual salary accrued through the date of termination and any accrued and
unpaid vacation. |
The Companys or the Banks obligation to make such payments to Mr. Glass are conditioned upon Mr.
Glass compliance with his obligations of confidentiality, non-competition and non-solicitation
set forth in his employment agreement.
Robert G. Miller Employment Agreement, by and between Mr. Miller and TEA, pursuant to which Mr.
Miller serves as the President of TEA and the Executive Vice President of the Bank. Subject to
prior termination, the term of Mr. Millers employment is for a three year term, which is renewed
daily until his 62nd birthday (May 11, 2018), at which time the contract will have a
remaining and declining three year term. Automatic daily renewal will cease if the Bank gives Mr.
Miller written notice of non-renewal, in which case
25
Mr. Millers employment will end 36 months after the date of the non-renewal notice, unless the
parties agree to a shorter period. Mr. Millers employment agreement provides for an initial base
salary of $219,600, which is adjusted annually by the Board of Directors of Evans Bank, N.A.,
provided, however, that Mr. Millers annual salary may not be decreased below $219,600. Mr. Miller
is entitled to participate in such equity programs as the Company and the Bank make available to
senior executives from time-to-time. Additionally, the Company has agreed to use commercially
reasonable efforts to maintain a long-term health care insurance policy covering Mr. Miller and his
spouse in lieu of family health insurance provided to the Company employees generally, as long as
the cost of such a policy does not exceed the cost of the family health insurance coverage
generally provided to Company employees. Mr. Miller will also be eligible to receive the employee
portion of residual commissions earned on certain products sold through M&W Group, Inc. prior to
September 1, 2000, and will be eligible to receive an annual bonus in an amount and subject to
achievement of such goals and objectives as the Board of Directors may determine in its discretion.
TEA provides Mr. Miller with a company-owned vehicle and reimburses him for reasonable country
club dues and certain other expenses he incurs in the performance of his duties under the
agreement.
In the event Mr. Millers employment is terminated:
|
|
by the Company or TEA without cause or by Mr. Miller for good reason, or under
certain circumstances within one year following a change in control of the Company, he will
be paid three times the sum of the highest base salary paid to him at any time under the
employment agreement plus the average annual incentive bonus paid to Mr. Miller in the three
years prior to termination. The Company will also continue to provide amounts or benefits
payable under applicable benefit plans for 36 months; |
|
|
|
because of death, his estate will be paid a lump sum amount equal to two times Mr.
Millers then annual base salary, as well as any amounts or benefits payable under applicable
benefit plans, but subject to offset for any payment due Mr. Miller under any life insurance
plan maintained by the Company or TEA; |
|
|
|
because of disability, (i) Mr. Miller will be entitled to participate in the
short- and long-term disability plans and benefits offered by TEA to senior executives,
including long-term disability income replacement benefits and supplemental retirement
benefits under a long-term disability program; and (ii) TEA will continue to provide Mr.
Miller with certain life and medical insurance benefits under the same cost-sharing
arrangement as in effect for active employees until Mr. Millers (A) full-time employment by
another employer, (B) attaining age 65, or (C) death; |
|
|
|
by the Company or TEA for cause or by Mr. Miller other than for good reason,
Mr. Miller will not be entitled to payment of any amounts or benefits, other than that portion
of his annual salary accrued through the date of termination and any accrued and unpaid
vacation. |
The Companys or TEAs obligation to make such payments to Mr. Miller are conditioned upon Mr.
Millers compliance with his obligations of confidentiality, non-competition and non-solicitation
set forth in his employment agreement.
Potential Payments Upon Termination or Change-in-Control. The following table shows the potential
incremental value transfer to each NEO under various termination or change-in-control scenarios as
of December 31, 2009, the last business day of fiscal 2009, and that all unvested, unexercised
stock options and unvested restricted stock awards are valued at the closing market price of the
Companys common stock on that date. The actual amounts to be paid out can only be determined at
the time of such NEOs separation from the Company.
26
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Event |
|
David Nasca |
|
Gary Kajtoch |
|
William Glass |
|
Robert Miller |
Retirement or Voluntary Termination
Without Good Reason (1) |
|
|
|
|
|
|
|
|
|
$ |
1,029,943 |
|
|
$ |
473,290 |
|
|
Termination for Cause (1) |
|
|
|
|
|
|
|
|
|
$ |
1,029,943 |
|
|
$ |
473,290 |
|
|
Termination Without Cause or for Good
Reason |
|
$ |
791,564 |
(2) |
|
$ |
515,492 |
(2) |
|
$ |
1,637,797 |
(3) |
|
$ |
1,183,911 |
(3) |
|
Change in Control Termination (2) |
|
$ |
791,564 |
|
|
$ |
515,492 |
|
|
$ |
1,637,797 |
|
|
$ |
1,183,911 |
|
|
Death |
|
$ |
516,485 |
(4) |
|
$ |
338,562 |
(4) |
|
$ |
1,428,557 |
(5) |
|
$ |
927,118 |
(5) |
|
|
|
(1) |
|
Reflects (a) SERP lump sum payout and (b) Defined Benefit Pension Plan lump sum payout. |
|
(2) |
|
Reflects (a) lump sum employment contract payout, (b) estimated value of healthcare benefits
for 36 months, and (c) fair value of stock awards that provide for accelerated vesting upon
termination for the stated reason. Payment may be postponed for a six month period to avoid
application of Section 409A of the Internal Revenue Code. |
|
(3) |
|
Reflects (a) SERP lump sum payout, (b) Defined Benefit Pension Plan lump sum payout, (c)
employment contract lump sum payout, (d) estimated value of healthcare benefits for 36 months, and
(e) fair value of stock awards that provide for accelerated vesting upon termination for the stated
reason. Payment may be postponed for a six month period to avoid application of Section 409A of
the Internal Revenue Code. |
|
(4) |
|
Reflects (a) benefit payment of executive life insurance and (b) fair value of stock awards
that provide for accelerated vesting upon termination for the stated reason. |
|
(5) |
|
Reflects (a) SERP lump sum payout, (b) Defined Benefit Pension Plan lump sum payout, (c)
benefit payment of executive life insurance, and (d) fair value of stock awards that provide for
accelerated vesting upon termination for the stated reason. |
Disability benefits can vary based on length of a specific occurrence. Benefits related to a
disability for the NEOs are detailed above under Employment Agreements. All post-termination
payments are linked to two-year confidentiality, non-competition and non-solicitation obligations
contained in the NEOs employment contracts. The events that constitute cause, good reason,
disability and change in control are described in the employment contract with each NEO.
Accelerated vesting of stock options and restricted stock awards assumes the awards are not
converted into comparable awards with respect to voting securities of the surviving or acquiring
entity in accordance with the terms of the 2009 Long-Term Equity Incentive Plan.
Outstanding Equity Awards at Fiscal Year-End. The following table provides information about
unexercised stock options and unvested restricted stock for the Named Executive Officers as of
December 31, 2009:
27
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Awards |
|
|
Option Awards |
|
|
|
|
|
Market |
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
Number of |
|
Value of |
|
|
Number of |
|
Securities |
|
|
|
|
|
|
|
|
|
Shares or |
|
Shares or |
|
|
Securities |
|
Underlying |
|
|
|
|
|
|
|
|
|
Units of |
|
Units of |
|
|
Underlying |
|
Unexercised |
|
Option |
|
|
|
|
|
Stock that |
|
Stock that |
|
|
Unexercised |
|
Options (#) |
|
Exercise |
|
Option |
|
Have Not |
|
Have Not |
|
|
Options (#) |
|
Unexercisable |
|
Price |
|
Expiration |
|
Vested |
|
Vested |
Name |
|
Exercisable |
|
(1) |
|
($) |
|
Date |
|
(#) |
|
($) |
David Nasca |
|
|
|
|
|
|
24,170 |
|
|
|
12.99 |
|
|
|
08/18/2019 |
|
|
|
2,750 |
|
|
|
31,185 |
|
|
|
|
1,250 |
|
|
|
3,750 |
|
|
|
15.35 |
|
|
|
06/17/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gary Kajtoch |
|
|
|
|
|
|
12,240 |
|
|
|
12.99 |
|
|
|
08/18/2019 |
|
|
|
1,390 |
|
|
|
15,763 |
|
|
|
|
750 |
|
|
|
2,250 |
|
|
|
15.35 |
|
|
|
06/17/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William Glass |
|
|
|
|
|
|
9,970 |
|
|
|
12.99 |
|
|
|
08/18/2019 |
|
|
|
1,130 |
|
|
|
12,814 |
|
|
|
|
750 |
|
|
|
2,250 |
|
|
|
15.35 |
|
|
|
06/17/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
1,389 |
|
|
|
926 |
|
|
|
19.25 |
|
|
|
04/18/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
2,205 |
|
|
|
|
|
|
|
21.77 |
|
|
|
09/27/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Miller, Jr. |
|
|
|
|
|
|
11,340 |
|
|
|
12.99 |
|
|
|
08/18/2019 |
|
|
|
1,290 |
|
|
|
14,629 |
|
|
|
|
750 |
|
|
|
2,250 |
|
|
|
15.35 |
|
|
|
06/17/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
1,389 |
|
|
|
926 |
|
|
|
19.25 |
|
|
|
04/18/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
2,205 |
|
|
|
|
|
|
|
21.77 |
|
|
|
09/27/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
|
|
|
22.00 |
|
|
|
09/20/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
The unexercisable options and shares with the following expiration dates will vest
as indicated below: |
|
|
|
Expiration Date |
|
Vesting Schedule |
04/18/2013
|
|
25% will vest on August 19, 2010, 25% on August 19, 2011 and 50% on August 19, 2012 |
09/20/2015
|
|
100% will vest on September 20, 2010 |
06/17/2018
|
|
33% will vest on June 17, 2010, 33% on June 17, 2011 and 33% on June 17, 2012 |
08/18/2019
|
|
25% will vest on August 18, 2010, 25% on August 18, 2011, 25% on August 18, 2012,
and 25% on August 18, 2013 |
Pension Benefits. The following table sets forth the present value of the accumulated pension
benefits for the Named Executive Officers as of fiscal year-end 2009 (1):
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Present Value of |
|
|
|
|
|
|
|
|
Number of Years |
|
|
Accumulated |
|
|
Payments During |
|
Name |
|
Plan Name |
|
Credited Service (#) |
|
|
Benefit ($) |
|
|
Last Fiscal Year ($) |
|
William R. Glass |
|
SERP Plan
|
|
|
16 |
|
|
|
778,012 |
|
|
|
|
|
|
|
Defined Benefit Plan |
|
|
16 |
|
|
|
251,931 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert G. Miller, Jr. |
|
SERP Plan
|
|
|
9 |
|
|
|
397,273 |
|
|
|
|
|
|
|
Defined Benefit Plan |
|
|
9 |
|
|
|
76,017 |
|
|
|
|
|
|
|
|
(1) |
|
The assumptions used to calculate the present value of accumulated benefits are set forth in
Note 12 to the Consolidated Financial Statements of the Company in its Annual Report on Form 10-K
for the fiscal year ended December 31, 2009. |
The following describes the material factors necessary to understand the pension benefits that
are provided to the Named Executive Officers under the Banks defined benefit pension and
supplemental executive retirement plans.
Defined Benefit Pension Plan. The Bank maintains a defined benefit pension plan (the
Pension Plan) for all eligible employees, including employees of its subsidiaries.
Messrs. Glass and Miller are participants in the Pension Plan. Upon retirement at age 65, vested
participants are entitled to receive a monthly benefit. The following table indicates the annual
retirement benefit that would be payable under the Pension Plan, pursuant to the amended benefit
formula discussed below, upon retirement at age 65 in fiscal year 2009, expressed in the form of a
single life annuity for the average annual earnings and years of credited service. The benefits
listed below are not subject to deduction for Social Security or other offset amounts.
28
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Years of Service at Normal Retirement |
Final Average |
|
|
|
|
|
|
|
|
Compensation |
|
10 |
|
20 |
|
30 |
|
40 |
$30,000 |
|
$ |
3,000 |
|
|
$ |
6,000 |
|
|
$ |
9,000 |
|
|
$ |
9,000 |
|
$50,000 |
|
$ |
5,000 |
|
|
$ |
10,000 |
|
|
$ |
15,000 |
|
|
$ |
15,000 |
|
$100,000 |
|
$ |
10,000 |
|
|
$ |
20,000 |
|
|
$ |
30,000 |
|
|
$ |
30,000 |
|
$150,000 |
|
$ |
15,000 |
|
|
$ |
30,000 |
|
|
$ |
45,000 |
|
|
$ |
45,000 |
|
$220,000 |
|
$ |
22,000 |
|
|
$ |
44,000 |
|
|
$ |
66,000 |
|
|
$ |
66,000 |
|
Pension Benefit Formula: 1% of compensation times years of service (max 30).
Prior to an amendment to the Pension Plan, effective May 1, 1994, the monthly benefit under the
Pension Plan was 3% of average monthly compensation multiplied by years of service up to a maximum
of 15 years of service. In 1994, the Pension Plan was amended to change the benefit to 1% of
average monthly compensation (as defined under the Pension Plan, generally the highest five
consecutive compensation years out of the latest ten compensation years at retirement) multiplied
by years of service up to a maximum of 30 years of service.
During 2008, management considered industry trends, regional competition, as well as the new
regulatory requirements involved in maintaining both a defined benefit pension plan and a 401(k)
defined contribution plan. Based upon the analysis, the Bank made significant changes to the
Pension Plan in order to remain competitive within the industry.
As a result of this review, effective January 31, 2008, the Pension Plan was frozen. All
participants vested immediately in the Pension Plan at their then-present number of years of
service, regardless of whether an employee had attained greater than five years of service on
January 31, 2008. All benefits that eligible participants accrued in the Pension Plan prior to
January 31, 2008 will be retained, but no additional benefits have accrued under the Pension Plan
since that date. Employees will be eligible to receive accrued benefits at normal retirement age.
Compensation for purposes of the Pension Plan generally means the compensation reported for a
participant on Form W-2 as gross pay. In calculating a participants benefit, annual compensation
in excess of a limit set annually by the Secretary of the Treasury of the United States may not be
considered. That limit (the IRS Compensation Limit) was $230,000 for 2008. In addition,
benefits provided under the Pension Plan may not exceed a benefit limit under the Internal Revenue
Code (which was $185,000 payable as a single life annuity beginning at normal retirement age in
2008). The Social Security Wage Base is the maximum amount of annual earnings or wages that is
subject to the old age, survivors and disability insurance taxes that is in effect under the Social
Security Act at the beginning of the plan year.
A participant is eligible for early retirement under the Pension Plan if the participant retires
before normal retirement age but after attaining age 59 and completing 5 years of service. An
early retirement benefit is reduced 1/15th per year for each year that the benefit commences prior
to normal retirement age. At December 31, 2009, Mr. Glass had attained eligibility for early
retirement under the Pension Plan. Mr. Miller was not eligible for early retirement. Messrs.
Nasca and Kajtoch are not participants in the Pension Plan.
Benefits under the Pension Plan are paid over the lifetime of the participant or the lifetimes of
the participant and a beneficiary, as elected by the participant. If the participant is married on
the date payments are to begin under the Pension Plan, payment will be in the form of a joint and
50% survivor annuity with the spouse as beneficiary, unless the participant elects another form of
payment with the consent of the spouse. If benefits are paid in a form in which a benefit is to be
paid to a beneficiary after the death of the participant, benefits are reduced from the amount
payable as a lifetime benefit solely to the participant in accordance with the actuarial factors
that apply to all participants in the Pension Plan. The Pension Plan generally does not make
distributions in the form of a one-time lump sum payment. A participants benefit is payable as an
annuity with monthly benefit payments, unless the present value of the normal retirement benefit is
less than $5,000.
29
Benefits under the Pension Plan are funded by an irrevocable, tax-exempt trust. The Pension Plan
benefits of all participants, including those benefits of NEOs, are payable from the assets held by
the tax-exempt trust.
Supplemental Executive Retirement Plans. The Bank maintains a SERP in which each of Messrs. Glass
and Miller is a participant. Messrs. Nasca and Kajtoch do not have any credited service time in
the SERP as of December 31, 2009. Under the SERP, each of Messrs. Glass and Miller is entitled to
an annual benefit payment equal to 70% of his final average earnings, currently defined as the
highest average of five consecutive years out of the last ten worked, reduced by 50% of his annual
Social Security benefit, the amount of his annual benefit under the Pension Plan, and the value of
his annual benefit attributable to employer matching contributions to the Banks 401(k) plan,
at or after attaining age 65. There are provisions for reduced early retirement benefits after
attaining age 60 but prior to age 65, provided, however, that such benefits are reduced by 2% for
each point by which the participants age and years of service are less than 75. Benefits are also
payable upon separation from service after a change in control, regardless of the participants
age. Upon a participants entitlement to a benefit under the SERP, his benefit shall be paid
in the form of either (i) a single life annuity with 15 payments guaranteed for Mr. Miller and 20
payments guaranteed for Mr. Glass, or (ii) a lump sum payment which is actuarially equivalent to
the annuity form of payment described in clause (i). The SERP also allows for payment of such
benefit to a designated beneficiary upon the death of the employee and for earlier payment due to
disability.
Executive Life Insurance Plan. The Company provides an endorsement split-dollar benefit to certain
officers and directors in connection with bank-owned life insurance maintained by the Bank. This
benefit does not carry into retirement. The benefit for all non-employee directors is in the
amount of $200,000. The amount of the benefit for Named Executive
Officers is two times base
salary. For 2009, the amount of the benefits for each of Messrs. Nasca, Kajtoch, Glass and Miller
is $485,300, $322,800, $385,800, and $439,200, respectively.
Employee Savings Plan. The Bank also maintains a 401(k) salary deferral plan to assist employees,
including employees of its subsidiaries, in saving for retirement. All employees are eligible to
participate on the first of the month following date of hire. Eligible employees can contribute up
to the maximum amount allowable under the Internal Revenue Code.
For 2009,
employees with at least one year of service received a 100% match from the Company on contributions up to 4% of base salary
and a 50% match on contributions greater than 4% of base salary, up to 8% of salary. Employees
vest in employer contributions over six years. With respect to matching contributions credited to
the accounts of NEOs, those amounts are included in the Summary Compensation Table, above, under
All Other Compensation.
Individual account earnings will depend on the performance of the particular funds in which the
participant invests. Specific guidelines govern adjustments to contribution levels, investment
decisions and withdrawals from the plan. The benefit is paid as an annuity unless the employee
elects one of the optional forms of payment available under the plan.
Non-Qualified Deferred Compensation. The following table sets forth information for the
Non-Qualified Deferred Compensation Plan for fiscal 2009:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive |
|
Registrant |
|
Aggregate |
|
|
|
|
|
Aggregate |
|
|
Contributions |
|
Contributions |
|
Earnings in |
|
Aggregate |
|
Balance at |
|
|
in Last Fiscal |
|
in Last Fiscal |
|
Last Fiscal |
|
Withdrawals/ |
|
Last Fiscal |
|
|
Year |
|
Year |
|
Year |
|
Distributions |
|
Year End |
Name |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
William R. Glass |
|
|
28,867 |
|
|
|
|
|
|
|
8,060 |
|
|
|
|
|
|
|
212,137 |
|
|
Robert G. Miller, Jr. |
|
|
4,399 |
|
|
|
|
|
|
|
1,241 |
|
|
|
|
|
|
|
32,631 |
|
30
All executive and registrant contributions were reported as compensation for fiscal 2009 in
the Summary Compensation Table, above, and amounts reported in the Aggregate Balance at Last
Fiscal Year End column of this table were reported as compensation to the appropriate NEOs in the
Companys Summary Compensation Table for previous fiscal years.
The Companys Non-Qualified Deferred Compensation Plan allows NEOs to elect to defer 1% to 100% of
their base salary until retirement or termination of service. The Company credits such deferrals
with interest equal to 1% over the prime rate as of each January 1st. During fiscal 2009, amounts
credited under the Deferred Compensation Plan at interest rates greater than 120% of the applicable
federal long-term rate in effect have been reported for the NEOs in the Summary Compensation
Table above, in the Change in Pension Value and Non-Qualified Deferred Compensation column.
NEOs are immediately 100% vested in their account balance under the Non-Qualified Deferred
Compensation Plan, including credited interest. NEOs may choose 5, 10 or 15 years or lump sum
payment option.
TRANSACTIONS WITH RELATED PERSONS
The Companys written policies and procedures with respect to transactions with related persons
requires the review and approval or ratification by the Audit Committee for any transaction in
which the Company will be a participant and any related person has or will have a material interest
(direct or indirect), other than transactions involving less than $5,000 when aggregated with all
similar transactions. Related persons include the Companys directors, director nominees and
executive officers and their immediate family members, as well as persons owning more than 5% of
the Companys common stock and any immediate family member of such shareholder.
Under the Companys Related Person Transaction Policy, a related person transaction may be
consummated or continue if the Audit Committee has approved or ratified the transaction in
accordance with the following guidelines: in considering whether to approve or ratify related
person transactions, the Audit Committee will take into account, among other factors, (i) whether
the related person transaction is on terms comparable to those that could be obtained in arms
length dealings with an unrelated third party; (ii) whether the related person transaction has been
reviewed and approved by the Companys subsidiary banking institution in accordance with Federal
Reserve Regulation O and the process and procedure established by such subsidiary banking
institution to insure compliance with Regulation O; (iii) whether the related person transaction is
approved by the disinterested members of the Board of Directors; and (iv) whether the related
person transaction involves compensation approved by the Companys Human Resource and Compensation
Committee.
The Audit Committee meets annually with management to discuss and review related person
transactions for that calendar year, including the proposed aggregate value of such transactions.
After review and discussion, the Audit Committee will determine, based on the above guidelines,
whether to approve or ratify each related person transaction, and at each subsequently scheduled
meeting, management will update the Audit Committee, as necessary, as to any material change to
related person transactions and any proposed related person transactions.
In the event that a related person transaction is proposed during the interim period between
regularly scheduled Audit Committee meetings, the transaction may be presented to the Audit
Committee by management for approval or preliminarily entered into by management subject to
ratification by the Audit Committee in accordance with the above guidelines; provided that if
ratification is not forthcoming, management will make all reasonable efforts to cancel or annul the
transaction.
In particular, the Audit Committee has approved the provision of certain life and disability
insurance policies from several different insurance companies for which Thomas H. Waring, Jr., a
director, serves as agent on terms and conditions normal and customary in the ordinary course of
business for the purchase of life and
31
disability insurance. The total premium paid to these insurance companies was approximately
$18,877 and $173,000 in fiscal 2009 and 2008, respectively. The aggregate amount received by
Waring Financial Group for the placement of such life and disability insurance policies was
approximately $293 and $3,761 for fiscal 2009 and 2008, respectively.
Additionally, the Audit Committee approved the services of Harris Beach PLLC as its general
counsel. Phillip Brothman, a director and Chairman of the Board of Directors, is a member of that
firm. The legal services provided (and to be provided) to the Company and its Bank subsidiary are
considered normal and customary in the ordinary course of business. The aggregate fees paid to
Harris Beach PLLC for legal services to the Company and to the Bank in fiscal 2009 and 2008 were
approximately $511,000 and $413,000, respectively. Mr. Brothman has less than a 1% equity interest
in Harris Beach PLLC.
In addition, Mr. Tilley, a director and former Chief Executive Officer and President of the Company
and the Bank, continues to receive payments under the Banks Pension Plan and SERP. He received
payments aggregating $118,833 in 2009 and $158,056 in 2008 under those plans.
The Bank has had, and in the future expects to have, banking and fiduciary transactions with
directors and executive officers of the Company and some of their affiliates. All such
transactions have been in the ordinary course of business and on substantially the same terms
(including interest rates and collateral on loans) as those prevailing at the time for comparable
transactions with unrelated third parties, and do not involve more than a normal risk of
collectivity or present other unfavorable features.
AUDIT COMMITTEE REPORT
The information contained in this Audit Committee Report shall not be deemed to be soliciting
material or filed or incorporated by reference in future filings with the SEC, or subject to the
liabilities of Section 18 of the Securities Exchange Act of 1934, except to the extent that the
Company specifically incorporates it by reference into a document filed under the Securities Act of
1933 or the Securities Exchange Act of 1934.
The Audit Committee has reviewed and discussed with the Companys management and KPMG LLP, the
Companys independent registered public accounting firm, the audited consolidated financial
statements of the Company contained in the Companys Annual Report on Form 10-K for the 2009 fiscal
year. The Audit Committee has also discussed with KPMG LLP the matters required to be discussed by
the Statement on Auditing Standards No. 61, as amended, as adopted by the Public Company Accounting
Oversight Board in Rule 3200T.
The Audit Committee has received and reviewed the written disclosures and the letter from KPMG LLP
required by applicable requirements of the Public Company Accounting Oversight Board regarding KPMG
LLPs communications with the Audit Committee concerning independence, and has discussed with KPMG
LLP its independence from the Company.
Based on the review and discussions referred to above, the Audit Committee recommended to the Board
of Directors that the audited consolidated financial statements be included in the Companys Annual
Report on Form 10-K for its 2009 fiscal year for filing with the SEC.
Submitted by the Audit Committee,
John R. OBrien, Chairman
James E. Biddle, Jr.
Mary Catherine Militello
David M. Taylor
32
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee of the Board of Directors has appointed KPMG LLP to continue as the Companys
independent registered public accounting firm and to conduct the audit of the Companys
consolidated financial statements for the year ending December 31, 2010. Representatives of KPMG
LLP will be present at the Annual Meeting to respond to appropriate questions that may be raised,
and they will have the opportunity to make a statement, if they so desire.
Fees Billed by KPMG LLP. The following table shows the fees that KPMG LLP billed the Company for
audit and other services provided for fiscal years 2009 and 2008. Audit fees consist of
professional services rendered for the audit of the Companys annual consolidated financial
statements and internal control over financial reporting, review of the Companys financial
statements included in the Companys quarterly reports on Form 10-Q, and services that are normally
provided by KPMG LLP in connection with statutory and regulatory filings, including SEC filings or
engagements for fiscal years 2009 and 2008. Tax fees consist of the preparation of federal and
state tax extensions.
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2009 |
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2008 |
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Audit Fees |
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$ |
225,000 |
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$ |
187,500 |
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Audit-Related Fees |
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2,500 |
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Tax Fees |
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14,700 |
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All Other Fees |
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Total |
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$ |
227,500 |
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$ |
202,200 |
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All fees listed in the table above were pre-approved by the Companys Audit Committee under
the pre-approval policy described below.
The Audit Committee has considered whether the provision of non-audit services is compatible with
maintaining the principal accountants independence and has concluded that such services did not
impair KPMG LLPs independence.
The Audit Committees pre-approval policy details the types of audit, audit-related, tax and other
services that have the general pre-approval of the Audit Committee, and the cost limits for those
services. Unless a type of service to be provided by the independent auditors has received general
pre-approval, it requires specific pre-approval by the Audit Committee. Also, any proposed
services exceeding pre-approved cost levels require specific pre-approval by the Audit Committee.
PROPOSAL II RATIFICATION OF THE APPOINTMENT OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Company is asking shareholders to ratify the appointment of KPMG LLP (KPMG) as our
independent registered public accounting firm for our current fiscal year. Our 2010 fiscal year
began on January 1, 2010 and will end on December 31, 2010. Although ratification is not legally
required, Evans Bancorp, Inc. is submitting the appointment of KPMG to our shareholders for
ratification in the interest of good corporate governance. In the event that this appointment is
not ratified, the Audit Committee of the Board will reconsider the appointment.
The Audit Committee appoints the independent registered public accounting firm annually. Before
appointing KPMG as our independent registered public accounting firm for fiscal 2010, the Audit
Committee carefully considered the firms qualifications and performance during fiscal 2009, as
well as the fees paid to KPMG for
33
such services. In its review of non-audit service fees and its appointment of KPMG as Evans
Bancorp, Inc.s independent registered public accounting firm, the Audit Committee considered
whether the provision of such services was compatible with maintaining KPMGs independence.
Representatives of KPMG will be present at the Meeting. They will be given an opportunity to make
a statement if they desire to do so and will be available to respond to appropriate questions.
THE COMPANYS BOARD OF DIRECTORS RECOMMENDS A VOTE FOR RATIFICATION OF THE APPOINTMENT OF KPMG
LLP AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL 2010.
OTHER MATTERS
The cost of solicitation of proxies will be borne by the Company. Solicitation other than by mail
may be made by directors, officers or by regular employees of the Company, who will receive no
additional compensation therefor, by personal or telephone solicitation, the cost of which is
expected to be nominal.
The Board of Directors knows of no other matters to be presented for shareholder action at the
Annual Meeting, other than the election of directors. However, if other matters do properly come
before the meeting or any adjournments thereof, the Board of Directors intends that the persons
named in the proxies will vote upon such matters in accordance with their best judgment.
SHAREHOLDER PROPOSALS FOR 2011
ANNUAL MEETING OF SHAREHOLDERS
Requirements for Shareholder Proposals to be Considered for Inclusion in the Companys Proxy
Materials. Shareholders of the Company may submit proposals on matters appropriate for shareholder
action at meetings of shareholders in accordance with Rule 14a-8(e) promulgated under the
Securities Exchange Act of 1934. For such proposals to be included in the Companys proxy
materials relating to its 2011 Annual Meeting of Shareholders, all applicable requirements of Rule
14a-8 must be satisfied and such proposals must be received by the Company no later than November
24, 2010. Such proposals should be delivered to the Secretary, Evans Bancorp, Inc., 14-16 North
Main Street, Angola, New York 14006.
Requirements for Shareholder Proposals to be Brought Before the Annual Meeting. Except in the case
of proposals made in accordance with Rule 14a-8(e) and for shareholder nominations to the Board of
Directors, which are governed by the procedures for director nominations by shareholders contained
in the Companys bylaws, for proposals to be considered at an Annual Meeting, the shareholder must
have given timely notice thereof in writing to the Secretary of the Company not less than 45 days
prior to the anniversary of the date on which the Company first sent its proxy materials for its
immediately preceding annual meeting of shareholders. To be timely for the 2011 Annual Meeting, a
shareholders notice must be delivered to or mailed and received by the Secretary of the Company at
the principal executive offices of the Company by February 7, 2011. A shareholders notice to the
Secretary must set forth, as to each matter the shareholder proposes to bring before the Annual
Meeting, the information required by the Companys bylaws.
34
A copy of the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2009
(without exhibits) is being distributed with this Proxy Statement. The Annual Report on Form 10-K
is also available, without charge, by writing or telephoning Michelle A. Baumgarden, Evans Bancorp,
Inc., One Grimsby Drive, Hamburg, NY 14075, (716) 926-2000. In addition, the Annual Report on Form
10-K (with exhibits) is available at the SECs website (www.sec.gov) and the Companys
website (www.evansbancorp.com).
By Order of the Board of Directors,
EVANS BANCORP, INC.
William R. Glass
Secretary
Angola, New York
March 24, 2010
35
000000000.000000 ext 000000000.000000 ext
000000000.000000 ext 000000000.000000 ext
000000000.000000 ext 000000000.000000 ext
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Using a black ink pen, mark your votes
with an X as shown in this example. Please
do not write outside the designated areas.
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x |
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Annual Meeting Proxy Card
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6 PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. 6
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A Proposals The Board
of Directors recommends a vote FOR all the nominees listed and FOR Proposal 2. |
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Election of Directors: |
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For |
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Withhold |
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For |
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Withhold |
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For |
Withhold |
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+ |
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01 - Phillip Brothman
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02 - Mary Catherine Militello |
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03 - David J. Nasoa |
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04 - David M. Taylor |
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05 - Thomas H. Waring, Jr. |
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For
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Against
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Abstain |
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2.
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Ratification of the appointment of KPMG LLP as Evans Bancorp Inc.s
independent registered public accounting firm for fiscal year 2010.
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3. |
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In their discretion, the proxies are authorized to vote on such other business as may properly come
before the Twenty-Second Annual Meeting of Shareholders or any adjournment(s) thereof. |
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B Non-Voting
Items |
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Change of Address
Please print new address below.
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Meeting Attendance
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Mark box to the right if
you plan to attend the
Annual Meeting. |
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C |
Authorized
Signatures
This section must be completed for your vote to be counted.
Date and Sign Below
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Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title.
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Date (mm/dd/yyyy) Please print date below.
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Signature 1 Please keep signature within the box.
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Signature 2 Please keep signature within the box. |
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/ / |
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▼ PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. ▼
Revocable Proxy Evans Bancorp, Inc.
PROXY FOR THE TWENTY-SECOND ANNUAL MEETING OF SHAREHOLDERS
Evans Bancorp, Inc.
14-16 North Main Street
Angola, NY 14006
This Proxy is solicited on Behalf of the Board of Directors of Evans Bancorp, Inc.
The undersigned hereby appoints Kenneth C. Kirst and Nancy W. Ware as Proxies, each with the
power to appoint his/her substitute and hereby authorizes either of them to represent and to vote
all the shares of Common Stock of Evans Bancorp, Inc. held of record by the undersigned at the
close of business on March 8, 2010 at the Twenty-Second Annual Meeting of Shareholders to be held
on April 22, 2010, or any adjournments thereof, upon the matters listed on the reverse side hereof.
Each of the Proxies is authorized to vote, in his/her discretion, upon such other matters as may
properly come before the meeting or any adjournment thereof. This proxy, when properly executed,
will be voted in the manner directed herein by the undersigned shareholder. If no direction is
given, this proxy will be voted FOR each nominee set forth on the reverse side hereof under
Proposal 1, FOR Proposal 2 to ratify the appointment of KPMG LLP as Evans Bancorp Inc.s
independent registered public accounting firm for fiscal year 2010, and with discretionary
authority on such other matters as may properly come before the meeting or any adjournment
thereof. Shareholders may revoke this proxy following the procedures described in the accompanying
Proxy Statement.
The undersigned hereby acknowledges receipt of the Notice of Annual Meeting and Proxy Statement
dated March 24, 2010, and a copy of the Evans Bancorp, Inc. Annual Report on Form 10-K for the
fiscal year ended December 31, 2009. The undersigned hereby revokes any proxy or proxies heretofore
given with respect to the Annual Meeting.
PLEASE MARK, DATE, SIGN AND RETURN THE PROXY PROMPTLY, USING THE ENCLOSED ENVELOPE.