UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
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WILSON BANK HOLDING COMPANY | ||||
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WILSON BANK HOLDING COMPANY
LEBANON, TENNESSEE
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To the Shareholders of Wilson Bank Holding Company:
The Annual Meeting of Shareholders (the Annual Meeting) of Wilson Bank Holding Company (the Company) will be held on Monday, April 13, 2015 at 7:00 p.m. (CDT) at the main office of the Company, located at 623 West Main Street, Lebanon, Tennessee 37087, for the following purposes:
(1) To elect one (1) Class I director to hold office for term of two years and to elect four (4) Class II directors to hold office for a term of three years and in each case until their successors are duly elected and qualified;
(2) To ratify the appointment of Maggart & Associates, P.C. as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2015; and
(3) To transact such other business as may properly come before the Annual Meeting or any adjournment(s) thereof.
Only shareholders of record at the close of business on February 4, 2015 are entitled to notice of and to vote at the Annual Meeting or any adjournment(s) thereof.
Your attention is directed to the Proxy Statement accompanying this Notice for a more complete statement regarding the matters proposed to be acted upon at the Annual Meeting.
By Order of the Board of Directors, | ||
Jerry Franklin, Secretary |
March 13, 2015
YOUR REPRESENTATION AT THE ANNUAL MEETING IS IMPORTANT. TO ENSURE YOUR REPRESENTATION, WHETHER OR NOT YOU PLAN TO ATTEND THE ANNUAL MEETING, PLEASE COMPLETE, DATE, SIGN AND RETURN THE ENCLOSED PROXY. SHOULD YOU SUBSEQUENTLY DESIRE TO REVOKE YOUR PROXY, YOU MAY DO SO AS PROVIDED IN THE ACCOMPANYING PROXY STATEMENT AT ANY TIME BEFORE IT IS VOTED.
NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIALS
Important Notice Regarding the Availability of Proxy Materials for the
Annual Shareholder Meeting to be Held on April 13, 2015
Pursuant to rules promulgated by the Securities and Exchange Commission, we have elected to provide access to these proxy statement materials (which includes this proxy statement, a proxy card and our 2014 Annual Report) both by sending you this full set of proxy statement materials, including a proxy card, and by notifying you of the availability of such materials on the Internet.
This proxy statement, the Companys 2014 Annual Report and a proxy card are available at: www.wilsonbank.com.
The Annual Meeting of Shareholders will be held April 13, 2015 at 7:00 p.m. (CDT) at the Companys main office, 623 West Main Street, Lebanon, Tennessee 37087. In order to obtain directions to attend the Annual Meeting of Shareholders, please call 615-444-2265. The Proposals to be voted upon at the Annual Meeting of Shareholders, all of which are more completely set forth in this proxy statement, are as follows:
(1) | To elect one (1) Class I director to hold office for a term of two years and to elect four (4) Class II directors to hold office for a term of three years and in each case until their successors are duly elected and qualified; |
(2) | To ratify the appointment of Maggart & Associates, P.C. as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2015; and |
(3) | To transact such other business as may properly come before the Annual Meeting or any adjournment(s) thereof. |
Our Board of Directors recommends that you vote FOR the approval of Proposal #1 and Proposal #2.
WILSON BANK HOLDING COMPANY
LEBANON, TENNESSEE
PROXY STATEMENT FOR ANNUAL MEETING OF SHAREHOLDERS
This Proxy Statement is furnished in connection with the solicitation by the Board of Directors of Wilson Bank Holding Company (the Company) of proxies for the Annual Meeting of Shareholders of the Company (the Annual Meeting) to be held on Monday, April 13, 2015, at the Companys main office, 623 West Main Street, Lebanon, Tennessee 37087, at 7:00 p.m. (CDT). This proxy material was first mailed to shareholders on or about March 13, 2015.
All valid proxies which are received will be voted in accordance with the recommendations of the Board of Directors unless otherwise specified thereon and will be voted For election of the director nominees set out below and For the ratification of Maggart & Associates, P.C. as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2015. A proxy may be revoked by a shareholder at any time prior to its use by filing with the Secretary of the Company a written revocation or a duly executed proxy bearing a later date, or by attending the Annual Meeting and voting in person.
Only holders of record of the Companys common stock, par value $2.00 per share (the Common Stock), at the close of business on February 4, 2015 (the Record Date) are entitled to notice of and to vote at the Annual Meeting. As of the Record Date, the Company had 7,609,185 shares of Common Stock issued and outstanding, the holders of which are entitled to one vote for each share held on each of the matters to be voted upon at the Annual Meeting. The representation in person or by proxy of at least a majority of the outstanding shares entitled to vote is necessary to provide a quorum at the meeting. The directors shall be elected by a plurality of the votes cast in the election by the holders of Common Stock represented and entitled to vote at the Annual Meeting. The approval of the ratification of Maggart & Associates, P.C. as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2015, and any other matters submitted to the shareholders but not proposed in this Proxy Statement will be approved if the number of shares of Common Stock voted in favor of the proposal exceeds the number of shares of Common Stock voted against it. The Board of Directors of the Company does not know of any other matters which will be presented for action at the Annual Meeting other than those proposed in this Proxy Statement, but the persons named in the proxy (who are directors of the Company) intend to vote or act with respect to any other proposal which may be presented for action according to their best judgment. Abstentions and non-votes are accounted as present in determining whether a quorum is present. A non-vote occurs when a nominee holding shares for a beneficial owner votes on one proposal, but does not vote on another proposal because the nominee does not have discretionary voting power and has not received instructions from the beneficial owner. Pursuant to the rules of the New York Stock Exchange (the NYSE), if your broker does not receive instructions from you, your broker will not be able to vote your shares in the election of directors, resulting in a broker non-vote. So long as a quorum is present, a non-vote or abstention will have no effect on the approval of the nominees to the Companys board of directors, the approval of the ratification of Maggart & Associates, P.C. as the Companys independent registered public accounting firm, or on approval of any other proposal that properly comes before the Annual Meeting.
The cost of solicitation of proxies will be borne by the Company, including expenses in connection with preparing, assembling, and mailing this Proxy Statement. Such solicitation will be made by mail, and may also be made by the Companys directors, officers or employees personally or by telephone or other form of electronic communication. The Company may reimburse brokers, custodians and nominees for their expenses in sending proxies and proxy materials to beneficial owners.
Wilson Bank and Trust (the Bank) is located in Lebanon, Tennessee and is a wholly-owned subsidiary of the Company. The Bank is the only subsidiary of the Company.
STOCK OWNERSHIP
There are no persons who are the beneficial owners of more than 5% of the Companys Common Stock, its only class of voting securities.
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The following table sets forth information regarding the beneficial ownership of the Companys Common Stock as of February 4, 2015 (unless otherwise noted), for:
| each of our directors and nominees; |
| each of our executive officers named in the Summary Compensation Table (the Named Executive Officers); and |
| all of our directors and executive officers as a group. |
The percentages of shares outstanding provided in the table are based on 7,609,185 voting shares outstanding as of February 4, 2015. Beneficial ownership is determined in accordance with the rules of the Securities and Exchange Commission (the SEC) and generally includes voting or investment power with respect to securities. Unless otherwise indicated, each person or entity named in the table below has sole voting and investment power, or shares voting and investment power with his or her spouse, with respect to all shares of stock listed as owned by that person. The number of shares shown does not include the interest of certain persons in shares held by family members in their own right. Shares issuable upon exercise of options that are exercisable within sixty days of February 4, 2015 are considered outstanding for the purpose of calculating the percentage of outstanding shares of Company Common Stock held by the individual, but not for the purpose of calculating the percentage of outstanding shares held by any other individual.
Name and Address of Beneficial Owner (1) |
Amount and Nature of Beneficial Ownership (2) |
Percent of Class (%) | ||||||
Directors: |
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Charles Bell |
117,914 | (3) | 1.55 | % | ||||
Jack W. Bell |
69,864 | (4) | .92 | % | ||||
Mackey Bentley |
53,905 | (5) | .71 | % | ||||
J. Randall Clemons (6) |
118,083 | (7) | 1.56 | % | ||||
James F. Comer |
18,415 | (8) | .25 | % | ||||
Jerry L. Franklin |
71,252 | .94 | % | |||||
John B. Freeman |
31,196 | .41 | % | |||||
William P. Jordan |
18,452 | (9) | .25 | % | ||||
Harold R. Patton |
48,702 | (10) | .64 | % | ||||
James Anthony Patton |
23,619 | .31 | % | |||||
H. Elmer Richerson (6) |
56,337 | (11) | .74 | % | ||||
Named Executive Officers: |
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Gary Whitaker |
19,342 | (12) | .26 | % | ||||
John C. McDearman III |
4,765 | (13) | .07 | % | ||||
Lisa Pominski |
9,024 | (14) | .12 | % | ||||
Executive Officers and Directors as a group (14 persons) |
660,870 | (15) | 8.73 | % |
(1) | The address for each of the directors and executive officers set forth in the table above is 623 West Main Street, Lebanon, Tennessee 37087. |
(2) | Each person has sole voting and investment power with respect to the shares listed unless otherwise indicated. |
(3) | Includes 52,553 held by Mr. C. Bells wife. |
(4) | Includes 10,555 shares held by or on behalf of Mr. J. Bells children and 37,742 shares that are pledged. |
(5) | Includes 2,246 shares held by Mr. Bentleys wife. |
(6) | Messrs. Clemons and Richerson are also named executive officers. |
(7) | Includes 6,608 shares held by Mr. Clemons wife, 42,609 shares held by the Clemons Family Limited Partnership and 300 shares issuable upon exercise of options granted under the Companys 2009 Stock Option Plan. |
(8) | Includes 3,470 shares held by or on behalf of Mr. Comers children and/or other dependents and 9,198 shares that are pledged. |
(9) | Includes 8,101 shares held by the Jordan Family Trust and 2,114 shares held by the Jordan Irrevocable Trust. |
(10) | Includes 24,043 shares held by Mr. H. Pattons wife. |
(11) | Includes 828 shares held by Mr. Richersons wife and 6,010 shares that are pledged. |
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(12) | Includes 200 shares issuable upon exercise of options granted under the Companys 2009 Stock Option Plan. |
(13) | Includes 100 shares issuable upon exercise of options granted under the Companys 2009 Stock Option Plan and 1,200 shares that are pledged. |
(14) | Includes 400 shares that are issuable upon exercise of options granted under 2009 Stock Option Plan. |
(15) | Includes 1,000 shares that are issuable upon exercise of options granted under the Companys 2009 Stock Option Plan. |
PROPOSAL 1 ELECTION OF DIRECTORS
The Board of Directors of the Company currently consists of eleven (11) members. The Companys bylaws provide for a minimum of five and maximum of fifteen directors, the exact number to be set by the Companys Board of Directors. The Companys charter provides that the Board of Directors shall be divided into three classes, each class to be as nearly equal in number as possible. On September 19, 2014, the Board of Directors increased the size of the Board and appointed William P. Jordan as a Class I director. As a result of this appointment to the Board of Directors, the shareholders are required to vote at the Annual Meeting on Mr. Jordans nomination as Class I director. The terms of four (4) Class II directors expire at the Annual Meeting. These directors are Jack W. Bell, Mackey Bentley, Harold R. Patton, and H. Elmer Richerson. The nomination of each of Jack W. Bell, Mackey Bentley, William P. Jordan, Harold R. Patton, and H. Elmer Richerson has been approved by the Companys Board of Directors.
Unless contrary instructions are received, the enclosed proxy will be voted in favor of the election as directors of the nominees listed below. Each nominee has consented to be a candidate and to serve, if elected. All the nominees currently are serving as directors of the Company. While the Companys Board of Directors has no reason to believe that any nominee will be unable to accept nomination or election as a director, if such event should occur, proxies will be voted with discretionary authority for a substitute or substitutes who will be designated by the Companys current Board of Directors.
Information Concerning Nominees
The following table contains certain information concerning the nominees and continuing directors, which information has been furnished to the Company by the individuals named below:
Nominee |
Age |
Director Since (1) |
Current Position; Prior Business Experience | |||
Class I Director (Nominees for Election to the Board; Term to expire at 2017 Annual Meeting of Shareholders) | ||||||
William P. Jordan(2) |
50 | 2014 | Director; Real Estate Investor and farming operation partner | |||
Class II Directors (Nominees for Election to the Board; Term to expire at the 2018 Annual Meeting of Shareholders) | ||||||
Jack W. Bell (3)(4) |
56 | 1987 | Director; Owner Jack W. Bell Builders, Inc. (since 1994); Vice President of Operations Lebanon Aluminum Products, Inc. (until 1995) | |||
Mackey Bentley |
70 | 1987 | Director; President Bentleys Air Conditioning, Inc. (since 1967) | |||
Harold R. Patton (5) |
79 | 1987 | Director; Retired Businessman; General Manager Wilson Farmers Cooperative (1967-2001) | |||
H. Elmer Richerson |
62 | 1998 | Director; Executive Vice President of the Company (since 1992); President of the Bank (since 2002); Executive Vice President of the Bank (1994-2002); Vice President of the Bank (1989-1994) |
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Nominee |
Age |
Director Since (1) |
Current Position; Prior Business Experience | |||
Class III Directors (Continuing Directors until 2016 Annual Meeting of Shareholders) | ||||||
James F. Comer (6) | 56 | 1996 | Director; Owner/President Comerica Enterprises, Inc. (since 2006); Vice President Lending and Account Executive of Farm Credit Services of America (1980-1995) | |||
Jerry L. Franklin | 77 | 1987 | Director; Retired Businessman; Franchisee Owner of Ponderosa Restaurants (until 2008) | |||
John B. Freeman | 77 | 1987 | Director; Retired Businessman; Chairman Auto Parts and Service Company, Inc. (until 2000) | |||
Class I Directors (Continuing Directors until 2017 Annual Meeting of Shareholders) | ||||||
Charles Bell (3)(4) | 76 | 1993 | Director; OwnerHorn Springs Angus Farm, Consultant (since 1995) and President (until 1995) Lebanon Aluminum Products, Inc. | |||
J. Randall Clemons | 62 | 1987 | Director; President and Chief Executive Officer of the Company (since 1992); Director and Chief Executive Officer of the Bank (since 1987); Chairman of the Banks Board of Directors (since 2002) | |||
James Anthony Patton (5) | 54 | 1987 | Director; Salesman Mid Tenn Technologies (since 2003); Salesman and Director of Business Development Remar Inc. (since 2011) |
(1) | All directors serve on the Boards of Directors of the Company and the Bank. |
(2) | Mr. Jordan serves on the Advisory Board of the Rutherford County branches of the Bank. |
(3) | Messrs. C. Bell and Comer serve on the Advisory Board of Directors of the Smith County branches of the Bank. |
(4) | Charles Bell is the father of Jack W. Bell. |
(5) | Harold R. Patton is the father of James Anthony Patton. |
(6) | Mr. J. Bell serves on the Advisory Board of Directors of the DeKalb County branches of the Bank. |
Director Qualifications
The information describing the current position and prior business experience of each of the nominees and continuing directors above and below contains information regarding the persons service as a director, business experience, director positions held currently or at any time during the last five years and the experiences, qualifications, attributes or skills that caused the Board of Directors to determine that the person should serve as a director for the Company.
Mr. J. Bell has extensive real estate construction and development experience as the owner of a building enterprise that engages in residential and commercial construction in the Companys market areas.
Mr. Bentley has extensive experience as the owner of a small service-based business with operations in the Companys market area. He is also actively involved in a number of community activities in the Companys market area.
Mr. Jordan has extensive experience in the real estate industry as a real estate investor in Middle Tennessee. He is also involved in a number of community and public service activities in the Companys market area.
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Mr. H. Patton has extensive knowledge of agricultural related businesses located in the Companys market area and is well known among the agriculture community within the Companys market area.
Mr. Richerson has extensive experience as a banker in the Companys market area and is a community leader that is actively involved in a number of community activities. His extensive knowledge of the Banks history and his involvement in the day to day operations of the Bank allow him to provide the Board of Directors with company-specific experience and expertise.
Mr. Comer has extensive agricultural expertise having been involved in agricultural-related professions for over 20 years. He also has extensive experience in making loans and other extensions of credit to agricultural borrowers in the Companys market area.
Mr. Franklin has extensive experience in the restaurant industry, having been the owner of a number of restaurants in the communities served by the Company. He is also actively involved in a number of community activities in the Companys market area.
Mr. Freeman has extensive experience as a small business owner in the communities that the Company serves and has previously served as a director of another financial institution in the Companys market.
Mr. C. Bell has extensive experience as a small business owner of a manufacturing business in the Companys market area as well as expertise in agricultural matters similar to those customers of the Company involved in agricultural related businesses and has previously served as a director of another financial institution in the Companys market.
Mr. Clemons has extensive experience as a banker in the Companys market area and is a community leader that is actively involved in a number of community activities. He is able to provide insight to the Board of Directors on the factors that impact the Company and the communities the Company serves and his day to day management of the Bank allows him to provide the Board of Directors with company-specific experience and expertise.
Mr. J. A. Patton is a Director of Business Development and a member of the Board of Directors of Hospital Solutions for Remar, Inc. and is responsible for securing contracts with the medical industry. His experience as an employee of that company gives him knowledge of board functions and financials that allows him to offer insight to the Board of Directors on a wide range of matters impacting the Companys operations.
Director Independence
The Board of Directors has determined that each of the following directors is an independent director within the meaning of the listing standards of the NYSE:
James F. Comer; | Mackey Bentley; | |||||
John B. Freeman; | Harold R. Patton; | |||||
Jerry L. Franklin; | James Anthony Patton: and | |||||
William P. Jordan. |
Description of the Board and Committees of the Board
The Company does not have an executive compensation or nominating committee. The Board of Directors of the Company also serves as the Board of Directors of the Bank. The Board of Directors of the Company and the Board of Directors of the Bank, based upon recommendations by the Personnel Committee of the Board of Directors of the Bank, establish general compensation policies and programs for the Company and the Bank and determine annually the compensation to be paid to Company and Bank employees, including their respective executive officers. The Board of Directors does not believe it is necessary to have a nominating committee because the Boards of Directors of the Company and the Bank work together to develop general criteria concerning the qualifications, recommendations and selection of directors and officers of the Company and the Bank, including considering recommendations made for such positions by shareholders of the Company. All of the Companys directors participate in the consideration of director nominees.
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Each potential director nominee is evaluated on the same basis regardless of whether he or she is recommended by management, a director or a shareholder. The Board of Directors has not adopted a policy with respect to minimum qualifications for directors, nor has the Board of Directors adopted a formal diversity policy for nominees. Rather, the Board of Directors annually reviews and determines the specific qualifications and skills that one or more directors must possess in the context of the then current needs of the Board of Directors with respect to experience, expertise and age. In making recommendations for nominees to the Board of Directors, the Board of Directors seeks to include directors who, when taken together with the other nominees and continuing directors, will create a Board of Directors that offers a diversity of education, professional experience, background, age, perspective, viewpoints and skill. Each of the nominees for director to be elected at the Annual Meeting was nominated and recommended by the Board of Directors.
The Company has not received director nominee recommendations from any shareholders for the terms of any directors whose terms expire at the Annual Meeting commencing in 2015 and expiring in 2018. The Board of Directors will consider nominees recommended by shareholders, provided that such recommendations are submitted to the Board of Directors in writing, describe the reasons why the shareholder finds the recommended person to be a qualified candidate and comply with the requirements of the Companys Bylaws.
On September 28, 2009, the Board of Directors adopted a retirement policy for board members which requires that a director that served on the Board of Directors as of the policys implementation must retire from the Board of Directors at the first annual meeting of shareholders following his or her 80th birthday. Directors elected to the Board of Directors for the first time after the policys implementation will be required to retire from the Board of Directors at the first annual meeting of shareholders following the directors 70th birthday. Notwithstanding the foregoing, the mandatory retirement age policy will not prohibit any current director from serving out the remainder of his existing term or from being elected and serving for at least one full three year term to which the director may be elected following implementation of the policy.
The Board of Directors of the Company has no standing committees. The Board of Directors of the Bank has ten standing committees consisting of the Audit, Executive, Personnel, Finance, Marketing, Building, Investment, Long Range Planning, Data Processing and Board Relations Committee. The Chairman of the Company, Mr. John Freeman is a member of all committees. The Chairman of the Board of Directors of the Bank, Mr. Clemons, and Mr. Richerson are also members of all of the committees with the exception that Mr. Clemons and Mr. Richerson are not members of the Personnel Committee or the Audit Committee. The members of each committee are generally appointed in May of each year and serve until the following May. Therefore, the committee members identified below may not have been on each identified committee for the entire 2014 fiscal year. Unless otherwise provided below, the members identified below are the current members of the applicable committees.
Audit Committee. The Company does not have a separately-designated standing audit committee. The Bank, however, does have a separately-designated standing audit committee, composed of Messrs. J.A. Patton, Comer and Franklin, with Mr. Franklin serving as the committees Chairman. The Audit Committee reviews annual and interim reports of the independent auditors and provides advice and assistance regarding the accounting, auditing and financial reporting practices of the Company and the Bank. The Audit Committee operates pursuant to the terms of a charter which was adopted by the Board of Directors in December 2004 and amended in February 2009 (the Audit Committee Charter). A copy of the Audit Committee Charter is not available on the Companys website, but is included as Appendix A to this proxy statement. All of the Audit Committees members are independent under the current listing standards of the NYSE. While the Board of Directors believes that certain of its audit committee members are financially literate and have a level of financial sophistication necessary to serve on the Audit Committee, it has determined that the Company does not have an audit committee financial expert as defined by the SECs rules and regulations serving on the Audit Committee. The Board of Directors further believes that the current members of the Companys Board of Directors provide a breadth of experience and level of community relationships that are important to the Company and that the Company does not believe that it could attract an additional director that meets the requirements of an audit committee financial expert who also has those similar relationships. In making its determination, the Board of Directors particularly considered the size and nature of the Companys business and the importance of the directors knowledge of the local communities served by the Bank. The Audit Committee held five meetings during 2014.
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Executive Committee. The Executive Committee is composed of Messrs. C. Bell, Comer, J. Bell and H. Patton, with Mr. H. Patton serving as the committees Chairman. The Executive Committee reviews corporate activities of the Company and the Bank, makes recommendations to the Board of Directors of the Company and the Bank on their respective policy matters and makes executive decisions on matters that do not require a meeting of the full Board of Directors. The Executive Committee held twelve meetings during 2014.
Personnel Committee. The Personnel Committee, composed of Messrs. Comer, H. Patton, Bentley and J.A. Patton, with Mr. J.A. Patton serving as the committees Chairman, considers and recommends to the Board of Directors of the Bank the compensation of the Banks personnel, including the Named Executive Officers. This committee, all of the members of which are independent under the listing standards of the NYSE, held five meetings during 2014. This Committee does not have a written charter. Compensation decisions for the Companys executive officers, including its Named Executive Officers, are made by the Board of Directors of the Company upon recommendation of the Personnel Committee.
The agenda for meetings of the Personnel Committee is determined by its Chairman with the assistance of the Banks HR Director and the Companys Chief Executive Officer. Personnel Committee meetings are regularly attended by the Chairman of the Board, the Chief Executive Officer and the Chief Human Resources Officer. When considering the compensation of Mr. Clemons and Mr. Richerson, the Personnel Committee meets in executive session. The Personnel Committees Chairman reports the committees recommendations on executive compensation to the Board of Directors of the Bank and the Company. The Banks human resources and accounting departments support the Personnel Committee in its duties and may be delegated authority to fulfill certain administrative duties regarding the compensation programs.
Finance Committee. The Finance Committee functions as the credit review board of the Bank. This committee reviews loan applications meeting certain criteria and approves those found creditworthy. In addition, this committee reviews all loans that are funded. The committee is comprised of Messrs. C. Bell, J. Bell, Bentley, Franklin, H. Patton, Jordan, J.A. Patton, and Comer, with Mr. Comer serving as the committees Chairman. The Finance Committee held eleven meetings during 2014.
Marketing Committee. The Marketing Committee is composed of Messrs. C. Bell, Bentley, Franklin, H. Patton, and J. Bell, with Mr. J. Bell serving as the committees Chairman. The Marketing Committee recommends the direction of the marketing efforts of the Company and the Bank. This committee held four meetings during 2014.
Building Committee. The Building Committee is composed of Messrs. Comer, Franklin, Bentley and H. Patton, with Mr. H. Patton serving as the committees Chairman. This committee makes recommendations to the Companys and the Banks Boards of Directors on the immediate and future building needs of the Company and the Bank. This committee held three meetings during 2014.
Investment Committee. The Investment Committee is composed of Messrs. Bentley, J.A. Patton and C. Bell, with Mr. C. Bell serving as the committees Chairman. The Investment Committee reviews and directs the investment portfolio of the Bank. This committee held four meetings during 2014.
Long Range Planning Committee. The Long Range Planning Committee is composed of Messrs. J. Bell, C. Bell, J.A. Patton and Bentley, with Mr. Bentley serving as the committees Chairman. This committee explores strategic opportunities available to the Bank and recommends the direction the Bank should take on these matters. This committee held two meetings in 2014.
Data Processing Committee. The Data Processing Committee is composed of Messrs. J. Bell, J.A. Patton, Comer and Franklin, with Mr. Franklin serving as the committees Chairman. The Data Processing Committee reviews the computer hardware and software needs of the Company and the Bank and makes recommendations regarding purchases thereof to the respective Boards of Directors. This committee held four meetings during 2014.
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During the fiscal year ended December 31, 2014, the Board of Directors of the Company held thirteen meetings with the Board of Directors of the Bank also meeting fourteen times. Each director attended at least 99% of the aggregate number of meetings of both the Banks and the Companys Boards of Directors and the committees on which such director served. The Company encourages each member of the Board of Directors to attend the Annual Meeting of Shareholders, and all of the Companys directors attended the 2014 Annual Meeting of Shareholders.
The Companys Board of Directors has established procedures for the Companys shareholders to communicate with members of the Board of Directors. Shareholders may communicate with any of the members of the Companys or the Banks Board of Directors, including the chairperson of any of the committees of the Board of Directors, by writing to a director c/o Wilson Bank Holding Company, 623 West Main Street, Lebanon, Tennessee 37087.
Board Leadership Structure. The Company separates the roles of Chief Executive Officer and Chairman of the Board in recognition of the differences between the two roles. The Chief Executive Officer is responsible for setting the strategic direction for the Company and the day to day leadership and performance of the Company, while the Chairman of the Board provides guidance to the Chief Executive Officer, sets the agenda for Board meetings and presides over meetings of the full Board.
Boards Role in Risk Oversight. While the Board of Directors has the ultimate oversight responsibility for the risk management process, various committees of the Board of Directors assist the Board of Directors in fulfilling its oversight responsibilities in certain areas of risk. In particular, the Audit Committee focuses on financial and enterprise risk exposures, including internal controls, and discusses with management, the internal auditors and the independent registered public accountants the Companys policies with respect to risk assessment and risk management, including risks related to fraud, liquidity, cyber security, credit operations and regulatory compliance. The Audit Committee also assists the Board of Directors in fulfilling its duties and oversight responsibilities relating to the Companys or the Banks compliance and ethics programs, including compliance with legal and regulatory requirements.
Compliance with Section 16(a) of the Securities Exchange Act of 1934
Section 16(a) of the Exchange Act requires the Companys executive officers and directors and persons who beneficially own more than ten percent of the Common Stock to file reports of ownership and changes in ownership with the SEC. Officers, directors and greater than ten percent beneficial owners are required by federal securities regulations to furnish the Company with copies of all Section 16(a) forms they file.
Based solely on the Companys review of the copies of such forms and written representations from certain reporting persons furnished to the Company, the Company believes that its officers, directors and greater than ten percent beneficial owners, if any, were in compliance with all applicable Section 16(a) filing requirements in the 2014 fiscal year, except for one late filing by Ms. Pominski.
THE BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR EACH OF THE NOMINEES LISTED ABOVE.
PROPOSAL 2 RATIFICATION OF THE APPOINTMENT OF THE INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM
The Board of Directors of the Company, as recommended and approved by the Audit Committee, is recommending to the shareholders the ratification of the appointment of the accounting firm of Maggart & Associates, P.C. to serve as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2015. Maggart & Associates, P.C. has served in this capacity for the Company since 1987. A representative of Maggart & Associates, P.C. is expected to be present at the Annual Meeting, will have the opportunity to make a statement if he or she so desires, and is expected to be available to respond to appropriate questions.
8
During the fiscal years ended December 31, 2014 and December 31, 2013, the Company incurred the following fees for services provided by Maggart & Associates, P.C.:
2014 | 2013 | |||||||
Audit Fees:(a) |
$ | 270,649 | $ | 237,522 | ||||
Audit-Related Fees:(b) |
$ | 51,900 | $ | 50,164 | ||||
Tax Fees:(c) |
$ | 2,100 | $ | 8,890 | ||||
Other Fees: |
$ | -0- | $ | -0- |
(a) | Includes fees related to the annual independent audit of the Companys financial statements, reviews of the Companys annual report on Form 10-K and quarterly reports on Form 10-Q and fees related to the audit of the effectiveness of the Companys internal control over financial reporting, as required by Section 404 of the Sarbanes-Oxley Act of 2002. |
(b) | Includes fees related to the audit of the Companys 401(k) plan, the Banks U.S. Department of Housing and Urban Development audit, and asset liability review. |
(c) | Includes fees related to the preparation of the Companys tax returns and other tax related assistance. |
The Audit Committee considered these fees and concluded that the performance of these services was consistent with Maggart & Associates, P.C.s independence.
The Audit Committee also has adopted a formal policy concerning approval of audit and non-audit services to be provided by the independent auditor to the Company. The policy requires that all services Maggart & Associates, P.C., the Companys independent auditor, may provide to the Company, including audit services and permitted audit-related and non-audit services, be pre-approved by the Audit Committee. The Audit Committee pre-approved all audit and non-audit services provided by Maggart & Associates, P.C. during fiscal 2014.
THE BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR THE RATIFICATION OF THE APPOINTMENT OF MAGGART & ASSOCIATES, P.C. AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR THE YEAR ENDING DECEMBER 31, 2015.
9
PROPOSAL 3 OTHER MATTERS
The Board of Directors is not aware of any other matters which may be brought before the Annual Meeting. However, if any matter other than the proposed matters properly comes before the meeting for action, proxies will be voted for such matters in accordance with the best judgment of the persons named as proxies.
AUDIT COMMITTEE REPORT FOR 2014
The Audit Committee reviews the Companys financial reporting process on behalf of the Board of Directors of the Company. Management has the primary responsibility for the financial statements and the reporting process. The Companys independent registered public accounting firm is responsible for expressing an opinion on the conformity of the Companys audited financial statements to generally accepted accounting principles.
In this context, the Audit Committee has reviewed and discussed with management and the independent registered public accounting firm the audited financial statements. The Audit Committee has discussed with the independent registered public accounting firm the matters required to be discussed by Statement on Auditing Standards No. 16, as amended (AICPA, Professional Standards, Vol. 1 AU Section 380), as adopted by the Public Company Accounting Oversight Board in Rule 3200T. In addition, the Audit Committee has received from the independent registered public accounting firm the written disclosures and letter required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent registered public accounting firms communications with the audit committee concerning independence, and discussed with it, the firms independence from the Company and its management. The Audit Committee has considered whether the independent registered public accounting firm provision of non-audit services to the Company is compatible with maintaining the registered public accounting firms independence.
In reliance on the reviews and discussions referred to above, the Audit Committee recommended to the Companys Board of Directors, and the Companys Board of Directors has approved, that the Companys consolidated audited financial statements be included in the Companys Annual Report on Form 10-K for the year ended December 31, 2014, for filing with the SEC.
Jerry L. Franklin, Chairman |
J. Anthony Patton |
James F. Comer |
The foregoing report of the Audit Committee shall not be deemed incorporated by reference by any general statement incorporating by reference the Proxy Statement into any filing under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that the Company specifically incorporates this information by reference, and shall not otherwise be deemed filed under such acts.
EXECUTIVE COMPENSATION
Risk Assessment of Compensation Policies
The Board of Directors of the Company and the Bank has reviewed the Companys and the Banks compensation policies as generally applicable to their employees and believes that their policies do not encourage excessive and unnecessary risk taking, and that the level of risk that they do encourage is not reasonably likely to have a materially adverse effect on the Company or the Bank.
Compensation Discussion and Analysis
Compensation Policy and Philosphy. Decisions with respect to compensation of the Companys and the Banks executive officers, including the Chief Executive Officer and the other Named Executive Officers, as identified in the Summary Compensation Table, for fiscal year 2014 were made by the Board of Directors of the Bank based upon recommendations by the Personnel Committee. Decisions regarding the non-equity compensation of the Companys and the Banks executive officers that are not Named Executive Officers are made by the Chief Executive Officer in consultation with such officers supervisor. For these officers, the Chief Executive Officer is responsible for establishing the framework for how these individuals are compensated. The components of
10
compensation of executive officers consist of a base salary, an annual cash incentive, amounts contributed under the executive officers Executive Salary Continuation Agreement prior to the freezing of the accrual of benefits under these agreements effective October 1, 2012, and thereafter under the Supplemental Executive Retirement Plan Agreements (the SERP Agreements) and matching and profit-sharing contributions under the Companys 401(k) plan (as well as health and disability insurance and other non-cash benefits similar to those of all employees of the Bank or Company). At times, these executive officers have also been awarded equity based compensation in the form of time vested stock options; however, the Personnel Committee and the Chief Executive Officer have historically focused on cash-based compensation that is currently paid out, using stock options primarily in connection with promotions or changes in duties. The Company utilizes the Executive Salary Continuation Agreements and the SERP Agreements, each as described in more detail below, to provide for post-retirement payments to the Named Executive Officers. No member of the Personnel Committee served as an officer or employee of the Company or of any of its subsidiaries during 2014.
The overarching policy of the Personnel Committee and the Board of Directors in determining executive compensation, including the compensation of the Chief Executive Officer, is to attract and retain the highest quality talent to lead the Company and to reward key executives based upon their individual performance and the performance of the Bank and the Company. The Personnel Committee evaluates both performance and compensation to ensure that the Company and the Bank maintain their ability to attract and retain superior employees in key positions and that compensation packages provided to key employees remain competitive relative to the compensation paid to similarly situated executives of peer companies. The Personnel Committee believes that providing incentives to and rewarding the performance of the Companys and the Banks executive officers enhances the profitability of the Company. To that end, the Personnel Committee believes that the compensation paid to the Companys and the Banks executive officers should include base salary and a significant cash incentive opportunity designed to reward performance as measured against established goals. The Personnel Committee does not utilize equity-based compensation as a significant component of the compensation paid to the Named Executive Officers. The intention of the Personnel Committee, however, is to continue to utilize future equity-based compensation primarily in connection with promotions or changes in duties.
Executive compensation programs impact all employees by setting general levels of compensation and helping to create an environment of goals, rewards and expectations. Because we believe the performance of every employee is important to our success, we are mindful of the effect of executive compensation and incentive programs on all of our employees.
Say on Pay Vote. At our 2014 Annual Meeting of Shareholders, we held our triennial shareholder advisory vote on the compensation of our Named Executive Officers and our shareholders overwhelmingly approved our fiscal year 2013 executive compensation program. Of the 3,983,914 votes cast, 3,926,953, or 98.6%, were in favor of approval. The Personnel Committee has considered the results of the vote on our 2013 executive compensation program and concluded that the shareholders support the Companys compensation policies and procedures which the Personnel Committee believes provide a competitive pay-for-performance package that effectively incentivizes our Named Executive Officers and encourages long-term retention. The Companys strong financial performance in fiscal year 2014 reinforces the Personnel Committees view that our executive compensation program is achieving its objectives, and the Board and the Personnel Committee made no significant changes to the program during the year. The Personnel Committee will continue to consider shareholder views about our core compensation principles and objectives when determining executive compensation.
Base Salary. Each year the Personnel Committee reviews and approves a base salary for Mr. Clemons taking into account several factors, including prior year base salary, responsibilities, tenure, performance, salaries paid to chief executive officers of other financial institutions of a similar size in similar markets, the Banks overall pay scale, including retirement benefits payable to Mr. Clemons, and the Banks recent performance. Taking these factors into consideration, the Personnel Committee approved an increase of 4% to the 2014 base salary of Mr. Clemons when compared to 2013. In setting the base salaries of the other Named Executive Officers, the Personnel Committee considers the recommendations of Mr. Clemons, who makes his recommendations regarding these salaries based on the same factors as are considered by the Personnel Committee in setting Mr. Clemons base salary. Based on those criteria, the Personnel Committee approved a 4% increase to the 2014 base salary of Mr. Richerson and a 3% increase to the 2014 base salary of Mr. Whitaker. Mr. McDearman and Ms. Pominski each received increases of approximately 8.45% and 15.45%, respectively, over their fiscal 2013 base salaries in a continuing effort to raise their compensation to levels that are competitive within the Companys market areas.
11
Annual Cash Incentive. Messrs. Clemons, Richerson, Whitaker, and McDearman are eligible for an annual cash incentive, which we refer to as a bonus, pursuant to a percentage formula determined by the Board of Directors that is based upon the Companys after tax earnings for the fiscal year. In 2014, Mr. Clemons was eligible for a cash incentive payment equal to 1.5% of the Companys after tax earnings, while Mr. Richerson was eligible for a cash incentive payment equal to 1.15% of the Companys after tax earnings. In total, Mr. Clemons and Mr. Richerson were paid cash incentive payouts totaling $306,304 and $234,833, respectively. In 2014, Mr. Whitaker and Mr. McDearman were eligible for a cash incentive payment equal to .57% of the Companys after tax earnings. In total, Mr. Whitaker and Mr. McDearman were each paid cash incentive payments totaling $116,395. Because Mr. Clemonss, Mr. Richersons, Mr. Whitakers, and Mr. McDearmans cash incentive awards are a percentage of the Companys after tax earnings, the Companys performance directly impacts the size of these payments. As the Companys performance improves, the cash payments similarly increase.
Ms. Pominski was eligible for, and received, a cash incentive payment determined by the return on assets (ROA) performance of the Bank, which payment was calculated on a basis consistent with the Banks other employees other than Messrs. Clemons, Richerson, Whitaker, and McDearman whose cash incentive payments were calculated as described above. ROA is the quotient of the Companys 2014 net earnings divided by the Companys average assets for 2014. For 2014, the ROA targets and related cash incentive payouts as a percentage of the base salary of Ms. Pominski was 10% at .90 ROA, 10.5% at 1.0 ROA, and 11.5% at 1.15 ROA. In 2014, the Banks ROA was 1.16%. The Personnel Committee and the Board of Directors approved the payout of a cash bonus totaling 11.5% of the base salary for Ms. Pominski, or $17,940.
Ms. Pominski was also eligible to receive monthly cash payments under the Companys cash-based incentive plan upon the attainment of certain Company and individual performance goals. For Ms. Pominski, these goals included income and expense controls and new product effectiveness. Incentives paid to Ms. Pominski in 2014 related to these performance goals totaled $19,200, which was 75% of the maximum amount that Ms. Pominski was eligible to receive in monthly cash payments under the Companys cash-based incentive plan.
401(k) Plan and Profit Sharing Contributions. All employees, including executive officers participating in the Banks 401(k) Plan receive a matching grant of $.35 from the Bank for each one dollar ($1) up to a maximum of 6% of the amount contributed each year by the employee to his or her 401(k) account. No employee was entitled to contribute more than $16,500 in 2014. The Bank historically has also contributed additional funds into each employees 401(k) account under a profit-sharing arrangement. During 2014, Messrs. Clemons, Richerson, Whitaker, McDearman and Ms. Pominski received contributions totaling $24,960, $24,960, $23,842, $23,842 and $18,280, respectively, as compared to $24,480, $24,480, $23,570, $23,519 and $14,907, respectively, in 2013.
Post-Termination Benefits. The Bank has entered into Executive Salary Continuation Agreements with certain of its senior executive officers, including Messrs. Clemons, Richerson, Whitaker and McDearman and Ms. Pominski, which agreements were amended on December 30, 2008 and on November 23, 2012. The Executive Salary Continuation Agreements were amended during 2008 to bring the agreements into compliance with the requirements of Internal Revenue Code Section 409A, along with simplifying the calculation of the benefits received at retirement. In November 2012, each of the Named Executives Officers and the Bank entered into (i) an amendment to the Named Executive Officers Executive Salary Continuation Agreements (the Frozen Plans) to freeze future benefit accruals thereunder as of October 1, 2012 and (ii) the SERP Agreements for the benefit of the Named Executives Officers effective as of October 1, 2012. The benefits from the Frozen Plans plus benefits from the SERP Agreements provide total benefits that are substantially equivalent with the original benefits of the Frozen Plans.
The Frozen Plans and the SERP Agreements are unfunded arrangements maintained primarily to provide supplemental retirement benefits. The primary impetus for freezing the existing plans and establishing new plans involves a net decrease in compensation expense for the Bank of approximately $1.9 million over the life of the Frozen Plans.
The Frozen Plans froze the accrual of benefits under the Executive Salary Continuation Agreements so that no additional benefits (including disability and death benefits thereunder) could be accrued under the Executive Salary Continuation Agreements, as amended, on or after October 1, 2012, and clarified that the frozen disability benefit under each of the Executive Salary Continuation Agreements, as amended, will be paid until the applicable Named Executive Officers normal retirement age at which time such benefit will be reduced to the normal retirement benefit provided for under the applicable Executive Salary Continuation Agreement, as amended, for the remaining benefit payment period.
12
The SERP Agreements were entered into to provide certain supplemental nonqualified pension benefits to the Named Executive Officers in coordination with the freezing of the benefits under the executives Executive Salary Continuation Agreement. The SERP Agreements when combined with the Executive Salary Continuation Agreements, as amended, continue to provide the Named Executive Officers with the same benefits as provided under the Executive Salary Continuation Agreements for the 180-month period provided for thereunder and then continue a portion of that benefit for the remainder of each of the executives lives. The Bank purchased Flexible Premium Indexed Deferred Annuity Contracts to fund the benefits under the SERP Agreements. The Executive Salary Continuation Agreements, as amended, and the SERP Agreements together provide for the payment of an annual cash benefit to each of the Named Executive Officers (or their beneficiaries) following the executives separation from service from the Bank under a variety of circumstances including both the executives voluntary termination of the executives employment with the Bank and the involuntary termination of the executive by the Bank without cause. The payments are made partially from the Executive Salary Continuation Agreement, as amended, and partially from the SERP Agreements for 180 months following a Named Executive Officers termination of service (in most cases) and a portion of the payments then continue for the remainder of the executives life under the SERP Agreements.
If a Named Executive Officer retires from the Bank after reaching age 65, he or she is entitled to receive a percentage of his or her then current base salary from the Executive Salary Continuation Agreement, as amended, and the SERP Agreement payable in equal monthly installments for 180 months beginning the month following the month in which the executives retirement occurs. Following the end of the 180-month period, the SERP Agreement will continue a portion of this payment for the remainder of the executives life. The percentage of salary payable to the Named Executive Officers following normal retirement is as follows: Clemons 30%; Richerson 30%; Whitaker 20%; McDearman 20%; and Pominski 10%. If a Named Executive Officer retires prior to reaching age 65, his or her retirement will be considered an early retirement under the Executive Salary Continuation Agreement, as amended, and the SERP Agreement if he or she has attained the age of 55 and has been continuously employed by the Bank for twenty years. If a Named Executive Officers retirement qualifies as an early retirement or a Named Executive Officer dies prior to the commencement of benefit payments under the Executive Salary Continuation Agreements, as amended, and SERP Agreements, then he or she shall be entitled to receive a benefit equal to the executives then accrued balance under the Executive Salary Continuation Agreements, as amended, and SERP Agreements, payable in equal monthly installments for 180 months beginning the month following the month in which the executives early retirement occurs in the case of early retirement and in a lump sum within 30 days following the executives death in the case of the executives death. In the case of early retirement, following the end of the 180-month period, the SERP Agreement will continue a portion of the early retirement payments for the remainder of the executives life. In the event that a Named Executive Officer becomes disabled prior to reaching early retirement or retirement, the Bank is obligated to pay to the executive an annual benefit from the Executive Salary Continuation Agreement, as amended, and the SERP Agreement equal to 60% of the executives salary and bonus at the time of disability, payable in equal monthly installments until the executives 65th birthday. Following this date, the disability benefit is reduced to the Named Executive Officers normal retirement amount (as stated above) and paid for the remainder of the 180-month period following the first day of the third month following the executives disability. Following the end of the 180 month period, the SERP Agreement will continue a portion of the reduced disability payments for the remainder of the Named Executive Officers life.
Additional Life Insurance Benefits. On April 14, 2014, the Bank entered into an Executive Survivor Income Agreement (the Executive Survivor Income Agreement), with each of Messrs. Whitaker and McDearman and Ms. Pominski and a Director Survivor Income Agreement (the Director Survivor Income Agreement) with each of Messrs. Clemons and Richerson. The Executive Survivor Income Agreements and the Director Survivor Income Agreements were entered into to encourage the Named Executive Officers to remain in service to the Bank by the Bank providing certain survivor income benefits to designated beneficiaries if the Named Executive Officer dies prior to the termination of his or her employment, in the case of Messrs. Whitaker and McDearman and Ms. Pominski, or service on the Banks Board of Directors in, the case of Messrs. Clemons and Richerson.
In the event that Messrs. McDearman and Whitaker or Ms. Pominski is removed from office or Messrs. Clemons or Richerson is removed from the Board of Directors or any Named Executive Officer is permanently prohibited from participating in the Banks
13
activities by an order of the Banks regulators, or terminated for cause, in each case prior to such persons death, all obligations of the Bank under the Executive Survivor Income Agreement or Director Survivor Income Agreement, as applicable, shall terminate. Cause under these agreements means the Bank has terminated the Named Executive Officers employment or service on the Board of Directors, as applicable, for any of the following reasons: (i) gross negligence or gross neglect of duties; (ii) commission of a felony or of a gross misdemeanor involving moral turpitude; or (iii) fraud, disloyalty, or willful violation of any law or significant Bank policy committed in connection with the Named Executive Officers employment or service on the Board, as applicable, and resulting in an adverse effect on the Bank.
The amounts payable to the Named Executive Officers survivors under the Executive Survivor Income Agreements or the Director Survivor Income Agreement, as applicable, vary and, in some instances, are reduced based on the age of the Named Executive Officer at the time his or her employment or service on the Board of Directors is terminated. As of December 31, 2014, the amount payable under the agreements with each of the Named Executive Officers was $400,000. The Bank will pay the benefits due under the Executive Survivor Income Agreements and the Director Survivor Income Agreements from its general assets, but only so long as one of the Banks general assets is an enforceable life insurance policy on the Named Executive Officers life that was issued by Massachusetts Mutual Life Insurance Company and Midland National Life Insurance Company.
Automobile Allowance. In addition to the above-described compensation, the Company provided automobile (and in the case of Mr. Clemons and Mr. Richerson, fuel) allowances in 2014 of $5,546, $4,969, $7,800 and $7,800 for each of Messrs. Clemons, Richerson, Whitaker and McDearman, respectively.
2015 Base Salary Adjustment. For 2015, base salaries have been set at $416,290, $324,913, $232,337, $250,000 and $171,600 for Messrs. Clemons, Richerson, Whitaker and McDearman, and Ms. Pominksi, respectively.
Section 162(m). As part of its role, the Personnel Committee reviews and considers the deductibility of executive compensation under Section 162(m) of the Internal Revenue Code, which provides that the Company may not deduct compensation of more than $1,000,000 that is paid to certain individuals. The Company believes that compensation paid under the cash incentive plans is generally fully deductible for federal income tax purposes. However, in certain situations, the Personnel Committee may approve compensation that will not meet these requirements in order to ensure competitive levels of total compensation for its executive officers.
Personnel Committee Report On Executive Compensation
The Personnel Committee has reviewed and discussed the Compensation Discussion and Analysis (the CD&A) for the year ended December 31, 2014 with management. In reliance on the reviews and discussions referred to above, the Personnel Committee recommended to the Boards of Directors of the Company and the Bank, and each of the Boards of Directors has approved, that the CD&A be included in the proxy statement for the Annual Meeting.
J. Anthony Patton, Chairman |
James F. Comer |
Mackey Bentley |
Harold Patton |
The foregoing report of the Personnel Committee shall not be deemed incorporated by reference by any general statement incorporating by reference the Proxy Statement into any filing under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that the Company specifically incorporates this report by reference therein, and shall not otherwise be deemed filed under such acts.
Employment Agreements
The Company does not have employment agreements with any of its personnel, including the Named Executive Officers. However, the Company has entered into non-competition agreements with its Named Executive Officers and other employees, which would prevent such persons in most circumstances, from competing with the Bank for one (1) year following their termination. In addition, these persons are parties to Executive Salary Continuation Agreements, SERP Agreements and equity incentive plans, the benefits of which would cease to accrue upon the termination of the persons employment with the Company or the Bank.
14
Potential Payments Upon Termination or Change in Control
For a discussion of the amounts payable under each of the Named Executive Officers Executive Salary Continuation Agreement and SERP Agreement in the event that a Named Executive Officers employment terminated on account of disability, retirement or death, see the discussion beginning on page 12 above. In the event that the employment of a Named Executive Officer terminates for any reason other than death, disability or retirement by his or her voluntary action or he or she is discharged by the Bank without cause, the Bank is required to pay to the executive the vested portion of his or her accrual balance under the Executive Salary Continuation Agreement, as amended, and the SERP Agreement as of the date of termination in equal monthly installments for a period of 180 months commencing on the first month following the executives 65th birthday.
The payment of benefits under the Executive Salary Continuation Agreements, as amended, is contingent on the Named Executive Officer not competing with the Bank for one (1) year after termination of employment. In the event there is a change in control of the Bank, the normal retirement benefit under the Executive Salary Continuation Agreements, as amended, and the SERP Agreements becomes fully vested without regard to the non-competition agreement and will be paid in equal monthly installments commencing thirty (30) days following the change in control and continuing for 180 months thereafter. Following the end of the 180-month period, the SERP Agreement will continue a portion of the change in control payments for the remainder of the executives life. A change in control will be deemed to have occurred if a change in ownership, a change in the effective control, or a change in the ownership of a substantial portion of the assets of the Bank occurs, as such terms are defined in Treasury Regulation §1.409A-3(i)(5) or any subsequent, applicable Treasury Regulation.
At December 31, 2014, the accrual balance and vested balance for each of the Named Executive Officers was as follows:
Named Executive Officer |
Accrual Balance at December 31, 2014 |
Vested Balance at December 31, 2014 |
||||||
J. Randall Clemons |
$ | 1,046,191 | $ | 1,046,191 | ||||
Elmer Richerson |
766,161 | 766,161 | ||||||
Gary Whitaker |
211,900 | | ||||||
John McDearman |
35,403 | | ||||||
Lisa Pominski |
37,165 | |
At December 31, 2014, each of the Named Executive Officers was vested in the following percentages:
Named Executive Officer |
Percentage Vested at December 31, 2014 |
|||
J. Randall Clemons |
100 | % | ||
Elmer Richerson |
100 | % | ||
Gary Whitaker |
| |||
John McDearman |
| |||
Lisa Pominski |
|
The Bank has purchased life insurance policies or other assets to provide the benefits payable to the Named Executive Officers and other executive officers that are a party to Executive Salary Continuation Agreements, as amended, and the SERP Agreements with the Bank. These insurance policies are the sole property of the Bank and are payable to the Bank. At December 31, 2014, the total liability of the Bank to the Named Executive Officers under the Executive Salary Continuation Agreements, as amended, and the SERP Agreements totaled $2,096,820 while the cash surrender value and face amount of the policies associated with these Named Executive Officers totaled approximately $4,621,236 and $7,859,474, respectively.
In the event that there was a change in control of the Company on December 31, 2014, all outstanding options that were then unvested would have vested. At that date, Messers. Clemons, Richerson, Whitaker and McDearman and Ms. Pominski held 1,800, 1,200, 9,000 and 700 unvested options, respectively. Accelerated vesting of stock option amounts are calculated as the difference between the sales price of our common stock on December 31, 2014 (or the date closest to December 31, 2014) ($47.75 per share)
15
and the respective exercise prices of in-the-money unvested stock options. Therefore, the value of these unvested options (the closing sales price less the exercise price) was $18,000, $12,000, $2,250, $5,250 and $5,600, respectively for Messers. Clemons, Richerson, Whitaker and McDearman and Ms. Pominski.
Had a Named Executive Officer died on December 31, 2014, his or her designated beneficiary would have been entitled to receive a payment of $400,000 from the Bank pursuant to the terms of the Named Executive Officers Executive Survivor Income Agreement or the Director Survivor Income Agreement, as applicable.
Had a Named Executive Officer been terminated on December 31, 2014, such officer would have received the full amount of his or her annual cash incentive payment earned for the year ended December 31, 2014. These amounts are reflected in the Summary Compensation Table below.
16
2014 Summary Compensation Table
The following table provides information as to annual, long-term or other compensation during the 2012, 2013 and 2014 fiscal years for Mr. Clemons, the Companys Chief Executive Officer, Ms. Pominski, the Companys Chief Financial Officer, and the three most highly compensated executive officers of the Company or the Bank other than the Chief Executive Officer and Chief Financial Officer with total compensation over $100,000 for the year ended December 31, 2014.
Name and Principal Position | Year | Salary ($) |
Bonus ($) |
Stock Awards ($) |
Option Awards ($)(1) |
Non-Equity Incentive Plan Compen-sation ($) |
Change in Earnings(2) ($) |
All Other (3)(4)(5) ($) |
Total ($) |
|||||||||||||||||||||||||||
(a) |
(b) | (c) | (d) | (e) | (f) | (g) | (h) | (i) | (j) | |||||||||||||||||||||||||||
J. Randall Clemons, |
|
2014 2013 2012 |
|
$
|
400,278 384,883 370,800 |
|
|
|
|
|
|
|
|
|
|
|
306,304 234,634 180,000 |
|
|
133,970 126,090 105,042 |
|
|
91,877 87,179 85,992 |
|
|
932,429 832,786 741,834 |
| |||||||||
Lisa Pominski, |
|
2014 2013 2012 |
|
|
157,200 135,127 125,127 |
|
|
|
|
|
|
|
|
|
|
|
37,140 23,113 18,461 |
|
|
5,723 5,325 5,449 |
|
|
19,842 15,504 14,107 |
|
|
219,905 179,069 163,144 |
| |||||||||
H. Elmer Richerson, |
|
2014 2013 2012 |
|
|
312,416 300,400 288,400 |
|
|
|
|
|
|
|
|
|
|
|
234,833 179,886 138,000 |
|
|
111,179 104,648 87,306 |
|
|
86,667 83,027 82,104 |
|
|
745,095 667,960 595,810 |
| |||||||||
Gary Whitaker, |
|
2014 2013 2012 |
|
|
225,570 219,000 209,000 |
|
|
|
|
|
|
|
|
14,225 |
|
|
116,395 90,161 38,945 |
|
|
29,622 27,879 27,909 |
|
|
36,190 33,580 33,118 |
|
|
408,777 384,845 308,972 |
| |||||||||
John C. McDearman III, |
|
2014 2013 2012 |
|
|
225,570 211,200 198,000 |
|
|
|
|
|
|
|
|
|
|
|
116,395 93,681 39,884 |
|
|
5,002 4,708 6,021 |
|
|
32,740 31,817 30,666 |
|
|
379,707 341,406 274,571 |
|
(1) | The amounts in the column captioned Option Awards reflect the aggregate grant date fair value for the awards as of the date of grant in accordance with FASB ASC Topic 718, Compensation Stock Compensation. For a description of the assumptions used by the Company in valuing these awards for the fiscal years ended December 31, 2012, 2013 and 2014, please see Note 18 Stock Option Plan to the Companys consolidated financial statements included in the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2014. |
(2) | Represents the change in the actuarial present value of the accumulated benefit of the Executive Salary Continuation Agreements, as amended, and SERP Agreements. |
(3) | Represents for fiscal year 2012 (i) the Companys matching grants under the Companys 401(k)/profit sharing plan in the amounts of $24,000 for Mr. Clemons; $13,548 for Ms. Pominski; $24,000 for Mr. Richerson; $23,342 for Mr. Whitaker; and $22,400 for Mr. McDearman; (ii) Board of Director fees for the Company of $27,600 and the Bank of $20,400 for each of Mr. Clemons and Mr. Richerson; (iii) auto and in the case of Mr. Clemons and Mr. Richerson fuel allowance in the amount of $5,546 for Mr. Clemons; $4,969 for Mr. Richerson; $7,800 for Mr. Whitaker; and $7,800 for Mr. McDearman; and (iv) the value of premiums paid in the amounts of $8,446, $559, $5,135, $1,968 and $466 for Mr. Clemons, Ms. Pominski, Mr. Richerson, Mr. Whitaker and Mr. McDearman, respectively, in relation to the Companys bank owned life insurance plan. |
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(4) | Represents for fiscal year 2013 (i) the Companys matching grants under the Companys 401(k)/profit sharing plan in the amounts of $24,480 for Mr. Clemons; $14,907 for Ms. Pominski; $24,480 for Mr. Richerson; $23,570 for Mr. Whitaker; and $23,519 for Mr. McDearman; (ii) Board of Director fees for the Company of $27,600 and the Bank of $20,400 for each of Mr. Clemons and Mr. Richerson; (iii) auto and in the case of Mr. Clemons and Mr. Richerson fuel allowance in the amount of $5,546 for Mr. Clemons; $4,970 for Mr. Richerson; $7,800 for Mr. Whitaker; and $7,800 for Mr. McDearman, and (iv) the value of premiums paid in the amounts of $9,153, $597, $5,577, $2,210 and $498 for Mr. Clemons, Ms. Pominski, Mr. Richerson, Mr. Whitaker and Mr. McDearman, respectively, in relation to the Companys bank owned life insurance plan. |
(5) | Represents for fiscal year 2014 (i) the Companys matching grants under the Companys 401(k)/profit sharing plan in the amounts of $24,960 for Mr. Clemons; $18,279 for Ms. Pominski; $24,960 for Mr. Richerson; $23,842 for Mr. Whitaker; and $23,842 for Mr. McDearman; (ii) Board of Director fees for the Company of $27,600 and the Bank of $20,400 for each of Mr. Clemons and Mr. Richerson; (iii) auto and in the case of Mr. Clemons and Mr. Richerson fuel allowance in the amount of $5,546 for Mr. Clemons; $4,969 for Mr. Richerson; $7,800 for Mr. Whitaker; and $7,800 for Mr. McDearman, and (iv) the value of premiums paid in the amounts of $13,371, $1,562, $8,738, $4,548 and $1,098 for Mr. Clemons, Ms. Pominski, Mr. Richerson, Mr. Whitaker and Mr. McDearman, respectively, in relation to the Companys bank owned life insurance plan. |
Grants of Plan-Based Awards for Fiscal 2014
The following table summarizes certain information regarding grants of plan-based awards to the Named Executive Officers in 2014:
Name (a) |
Grant Date (b) |
Estimated Possible Payouts Under Non-Equity Incentive Plan Awards |
Estimated Future Payouts Under Equity Incentive Plan Awards |
All Other Stock Awards: Number of Shares of Stock or Units (#) (i) |
All Other Option Awards: Number of Securities Underlying Options (#) (j) |
Exercise or Base Price of Option Awards ($/Sh) (k) |
Grant Date Fair Value of Stock and Option Awards (l) |
|||||||||||||||||||||||||||||||||||||
Threshold ($) (c) |
Target ($) (d)(1)(2)(3)(4) |
Maximum ($) (d) |
Threshold ($) (f) |
Target ($) (g) |
Maximum ($) (h) |
|||||||||||||||||||||||||||||||||||||||
J. Randall Clemons |
| $ | | 306,304 | | | | | | | | | ||||||||||||||||||||||||||||||||
Lisa Pominski |
| 17,940 | 17,940 | 18,720 | | | | | | | | |||||||||||||||||||||||||||||||||
H. Elmer Richerson |
| | 234,833 | | | | | | | | | |||||||||||||||||||||||||||||||||
Gary Whitaker |
| | 116,395 | | | | | | | | | |||||||||||||||||||||||||||||||||
John C. McDearman III |
| | 116,395 | | | | | | | | |
(1) | Mr. Clemons and Mr. Richerson were eligible for a cash incentive payment equal to 1.5% and 1.15%, respectively, of the Companys after tax earnings for fiscal 2014. Mr. Clemons and Mr. Richerson were paid cash incentive payments of $306,304 and $234,833, respectively, for the fiscal year ended December 31, 2014. |
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(2) | Mr. Whitaker and Mr. McDearman were eligible for a cash incentive payment equal to .57% of the Companys after tax earnings for fiscal 2014. Mr. Whitaker and Mr. McDearman were each paid a cash incentive payment of $116,935 for the fiscal year ended December 31, 2014. |
(3) | Ms. Pominski was eligible for a cash incentive payment determined by the ROA performance of the Bank in fiscal 2014. For fiscal 2014, the Banks ROA was 1.16%. Based on this ROA, Ms. Pominski was paid a cash incentive payment equal to 11.5% of her base salary, or $17,940. |
(4) | Ms. Pominski was eligible to earn between $0 and $2,000 per month in cash based on the achievement of certain Company and personal goals related to income and expense controls and new product effectiveness. Ms. Pominski was paid $19,200, or 80% of the maximum amount she was eligible to earn under this plan for 2014. |
Outstanding Equity Awards at 2014 Fiscal Year-End
The following table sets forth certain information with respect to outstanding equity awards at December 31, 2014.
Option Awards | Stock Awards | |||||||||||||||||||||||||||||||||||
Name | Number of Securities (#) Exercisable(1) |
Number of (#) Unexercisable |
Equity (#) |
Option ($) |
Option Expiration Date |
Number of (#) |
Market ($) |
Equity (#) |
Equity ($) |
|||||||||||||||||||||||||||
(a) |
(b) | (c) | (d) | (e) | (f) | (g) | (h) | (i) | (j) | |||||||||||||||||||||||||||
J. Randall Clemons |
| 1,800 | | $ | 37.75 | 01/01/2020 | | | | | ||||||||||||||||||||||||||
H. Elmer Richerson |
400 | 1,000 | | 37.75 | 01/01/2020 | | | | | |||||||||||||||||||||||||||
John C. McDearman III |
300 | 700 | | 40.25 | 06/01/2021 | | | | | |||||||||||||||||||||||||||
Lisa Pominski |
100 | 600 | | 39.75 | 01/03/2021 | | | | | |||||||||||||||||||||||||||
Gary Whitaker |
100 | 900 | | 45.25 | 11/21/2023 | | | | |
(1) | The options vest in 10% increments on each anniversary of the ten year term. |
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Option Exercises and Stock Vested for Fiscal 2014
The following table provides information related to options exercised for each of the Named Executive Officers during the 2014 fiscal year. The Company has not issued restricted stock, stock appreciation rights or warrants to its Named Executive Officers.
Option Awards | Stock Awards | |||||||||||||||
Name (a) |
Number of Shares Acquired on Exercise (#) (b)(1) |
Value Realized on Exercise ($) (c) |
Number of Shares Acquired on Vesting (#) (d) |
Value Realized on Vesting ($) (e) |
||||||||||||
J. Randall Clemons |
600 | $ | 5,100 | | | |||||||||||
H. Elmer Richerson |
| | | | ||||||||||||
John C. McDearman III |
| | | | ||||||||||||
Lisa Pominski |
200 | 1,450 | | | ||||||||||||
Gary Whitaker |
| | | |
(1) | Represents the difference between the exercise price for the options exercised and the price at which the Companys common stock last traded prior to the exercise of the option. |
Pension Benefits for Fiscal 2014
The following table reflects information related to the Companys Executive Salary Continuation Agreements and SERP Agreements with each of the Named Executive Officers:
Name (a) |
Plan Name (b) |
Number of Years Credited Service (#) (c) |
Present Value of Accumulated Benefit (1) ($) (d) |
Payments During Last Fiscal Year ($) (e) |
||||||||||
J. Randall Clemons(2) |
Executive Salary Continuation Agreement, as amended |
27 | 765,849 | | ||||||||||
SERP Agreement |
27 | 280,342 | | |||||||||||
Lisa Pominski |
Executive Salary Continuation Agreement, as amended |
27 | 25,261 | | ||||||||||
SERP Agreement |
27 | 11,904 | | |||||||||||
H. Elmer Richerson(2) |
Executive Salary Continuation Agreement, as amended |
24 | 533,513 | | ||||||||||
SERP Agreement |
24 | 232,648 | | |||||||||||
Gary Whitaker |
Executive Salary Continuation Agreement, as amended |
18 | 149,914 | | ||||||||||
SERP Agreement |
18 | 61,986 | | |||||||||||
John C. McDearman III |
Executive Salary Continuation Agreement, as amended |
16 | 24,936 | | ||||||||||
SERP Agreement |
16 | 10,467 | |
(1) | Amount represents the accrued liability balance at December 31, 2014. For more information see Note 17 Salary Deferral Plans to the Companys consolidated financial statements included in the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2014. The Executive Salary Continuation Agreement for each of the Named Executive Officers was frozen as of October 1, 2012. |
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(2) | Messrs. Clemons and Richerson are currently eligible for early retirement under their Executive Salary Continuation Agreements, as amended. |
For a more detailed discussion of these Executive Salary Continuation Agreements, as amended, and the SERP Agreements, see Compensation Discussion and Analysis Post-Termination Benefits above.
DIRECTOR COMPENSATION
The Companys directors are classified in three classes, with directors in each class serving for three-year terms and until his successor has been duly elected and qualified. The Board of Directors of the Company also serves as the Board of Directors of the Bank. In 2014, each director received $2,300 per month for his services as a director of the Company. In addition, each director received $850 per month for his services as a director of the Bank and $450 for each committee meeting of the Bank he attended, not to exceed $1,700 per month, as a member of the various committees on which he serves. In addition, fees of $759 and $561 were paid to each of the directors of the Company and the Bank, respectively, for attendance at the Company and the Bank planning retreats held during 2014. Messrs. C. Bell and Comer received $400 per month for serving on the Advisory Board of the Smith County branches of the Bank. Mr. J. Bell received $400 per month for serving on the Advisory Board of the DeKalb County branches of the Bank. Mr. Jordan received $200 per month serving on the Advisory Board of the Rutherford County branches of the Bank.
On April 14, 2014, the Bank entered into a Director Survivor Income Agreement with each of Messrs. Jack Bell, James Comer and James Patton (the Outside Director Survivor Income Agreement). The Outside Director Survivor Income Agreements were entered into to encourage Messrs. J. Bell, Comer and J. Patton to remain in service to the Bank by the Bank providing certain survivor income benefits to those directors designated beneficiaries if he dies prior to the termination of his or her service on the Banks Board of Directors.
In the event that Messrs. J. Bell, Comer or J. Patton is removed from the Board of Directors or is permanently prohibited from participating in the Banks activities by an order of the Banks regulators, or his service on the Board of Directors is terminated for cause, in each case prior to such persons death, all obligations of the Bank under the Outside Director Survivor Income Agreement shall terminate. Cause under these agreements means the Bank has terminated the Directors service for any of the following reasons: (i) gross negligence or gross neglect of duties; (ii) commission of a felony or of a gross misdemeanor involving moral turpitude; or (iii) fraud, disloyalty, or willful violation of any law or significant Bank policy committed in connection with the directors service on the Board of Directors and resulting in an adverse effect on the Bank.
The amounts payable to the Messrs. J. Bells, Comers or J. Pattons survivors under the Outside Director Survivor Income Agreements vary and, in some instances, are reduced based on the age of the director at the time his or her service on the Board of Directors is terminated. As of December 31, 2014, the amount payable under the agreements with each of the directors was $400,000. The Bank will pay the benefits due under the Outside Director Survivor Income Agreements from its general assets, but only so long as one of the Banks general assets is an enforceable life insurance policy on the directors life that was issued by Massachusetts Mutual Life Insurance Company and Midland National Life Insurance Company.
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The following table sets forth certain information with respect to the fees paid or earned by the members of the Boards of Directors of the Company and the Bank for services in 2014:
Name(1) | Fees ($) |
Stock ($) |
Option ($) |
Non-Equity ($) |
Change in ($) |
All Other ($)(3) |
Total ($) |
|||||||||||||||||||||
(a) |
(b) | (c) | (d) | (e) | (f) | (g) | (h) | |||||||||||||||||||||
Charles Bell(2) |
56,640 | | | | | | 56,640 | |||||||||||||||||||||
Jack W. Bell(2) |
56,240 | | | | | 1,660 | 57,900 | |||||||||||||||||||||
Mackey Bentley |
51,840 | | | | | | 51,840 | |||||||||||||||||||||
James F. Comer(2) |
56,240 | | | | | 1,872 | 58,112 | |||||||||||||||||||||
Jerry L. Franklin |
51,840 | | | | | | 51,840 | |||||||||||||||||||||
John B. Freeman |
51,840 | | | | | | 51,840 | |||||||||||||||||||||
William P. Jordan(2) |
19,680 | 19,680 | ||||||||||||||||||||||||||
Harold R. Patton |
51,840 | | | | | | 51,840 | |||||||||||||||||||||
James Anthony Patton |
51,840 | | | | | 1,460 | 53,300 |
(1) | Randall Clemons, the Companys and the Banks Chief Executive Officer, and Elmer Richerson, the President of the Bank, are not included in this table as they are also Named Executive Officers of the Company and their compensation for service on the Boards of Directors of the Company and the Bank is reflected in the Summary Compensation Table above. |
(2) | Includes fees for services as a director of both the Company and the Bank and includes fees for board meetings, committee meetings, and in the case of Messrs. C. Bell and Comer, $4,800 and $4,400, respectively, for service on the advisory boards of each of the Smith County branches of the Bank, and in the case of Mr. J. Bell, $4,400, respectively, for service on the advisory boards of each of the DeKalb County branches of the Bank, and for Mr. Jordan $2,400 for service on the advisory board of each of the Rutherford County branches of the Bank. |
(3) | Reflects the value of premiums paid in connection with the Director Survivor Income Agreements. |
Personnel Committee Interlocks and Insider Participation
During fiscal 2014, the Personnel Committee of the Board of Directors of the Bank was composed of Messrs. Comer, H. Patton, Bentley and J.A. Patton, with Mr. J.A. Patton serving as the committees Chairman. None of these persons has at any time been an officer or employee of the Company or any of its subsidiaries. There are no relationships among the Companys executive officers, members of the Personnel Committee or entities whose executives serve on the Board of Directors or the Personnel Committee that require disclosure under applicable regulations of the SEC.
No executive officer of the Company or the Bank has served as a member of the compensation committee of another entity, one of whose executive officers served on the Personnel Committee. No executive officer of the Company or the Bank has served as a director of another entity, one of whose executive officers served on the Personnel Committee. No executive officer of the Company or the Bank has served as a member of the compensation committee of another entity, one of whose executive officers served as a director of the Company or the Bank.
For a discussion of those officers and employees who participated in deliberations of the Board of Directors of either the Company or the Bank concerning executive officer compensation, see Compensation Discussion & Analysis above.
22
Certain Relationships and Related Transactions
Some directors and principal officers of the Company at present, as in the past, are customers of the Bank and have had and expect to have loan or deposit transactions with the Bank in the ordinary course of business. In addition, some of the directors and officers of the Bank are at present, as in the past, affiliated with businesses which are customers of the Bank and which have had and expect to have loan transactions with the Bank in the ordinary course of business. These loans or deposits were made in the ordinary course of business and were made on substantially the same terms, including interest rates and collateral, as those prevailing in the market at the time for comparable transactions with other parties. In the opinion of the Board of Directors, these loans do not involve more than a normal risk of collectability or present other unfavorable features.
During 2014, Jack Bell Builders was paid an aggregate of $1,176,000 by the Bank for repairs and maintenance of several of the Banks branch offices and the construction of a new branch location. This company is owned 100% by Jack Bell, a director of the Company and the Bank. Mr. Jack Bell is the son of Mr. Charles Bell, another director of the Company. The Building Committee makes recommendations to the Boards of Directors of the Company and the Bank on the projects for which Mr. Bell is given consideration. Mr. Jack Bell excuses himself and refrains from voting when discussions and/or votes are taken on a particular building project. Mr. Charles Bell also excuses himself and refrains from voting on any building project in which Jack Bell Builders has an interest.
Related party transactions between the Company or the Bank and the directors or executive officers are approved in advance by the Companys or the Banks Board of Directors, as appropriate.
23
SHAREHOLDERS PROPOSALS AND OTHER MATTERS
Shareholders intending to submit proposals for presentation at the next Annual Meeting and inclusion in the Proxy Statement and form of proxy for such meeting should forward such proposals to J. Randall Clemons, Wilson Bank Holding Company, 623 West Main Street, Lebanon, Tennessee 37087. Proposals must be in writing and must be received by the Company prior to November 14, 2015 in order to be included in the Companys Proxy Statement and form of proxy relating to the 2016 Annual Meeting of Shareholders. Proposals should be sent to the Company by certified mail, return receipt requested, and must comply with Rule 14a-8 of Regulation 14A of the proxy rules of the SEC.
For any other shareholder proposals to be timely (but not considered for inclusion in the Companys Proxy Statement), a shareholder must forward such proposal to Mr. Clemons at the Companys main office (listed above) prior to January 28, 2016.
GENERAL
In addition to solicitation by mail, certain directors, officers and regular employees of the Company and the Bank may solicit proxies by telephone, telegram or personal interview for which they will receive no compensation other than their regular salaries. The Company may request brokerage houses and custodians, nominees and fiduciaries to forward soliciting material to the beneficial owners of the Companys Common Stock held of record by such persons and may reimburse them for their reasonable out-of-pocket expenses in connection therewith.
The Companys 2014 Annual Report is mailed herewith. A shareholder may obtain a copy of the Companys Annual Report to the SEC on Form 10-K for the year ended December 31, 2014 without charge by writing to Lisa Pominski, Wilson Bank Holding Company, 623 West Main Street, Lebanon, Tennessee 37087.
By order of the Board of Directors, | ||
Jerry Franklin | ||
Secretary |
Lebanon, Tennessee
March 13, 2015
24
Appendix A
Wilson Bank Holding Company
Audit Committee Charter
I. | Purpose |
The purpose of the Audit Committee (the Committee) of Wilson Bank Holding Company (the Company) is to assist the Board of Directors (the Board) with its oversight responsibilities regarding: (i) the integrity of the Companys financial statements; (ii) the integrity of the accounting and financial reporting processes of the Company and the audits of the financial statements; (iii) the Companys compliance with legal and regulatory requirements; (iv) the independent auditors qualifications and independence; and (v) the performance of the Companys internal audit function and independent auditor. The Committee shall prepare the report required by the rules of the Securities and Exchange Commission (the SEC) to be included in the Companys annual proxy statement.
In addition to the powers and responsibilities expressly delegated to the Committee in this Charter, the Committee may exercise any other powers and carry out any other responsibilities delegated to it by the Board from time to time consistent with the Companys bylaws. The powers and responsibilities delegated by the Board to the Committee in this Charter or otherwise shall be exercised and carried out by the Committee as it deems appropriate without requirement of Board approval, and any decision made by the Committee (including any decision to exercise or refrain from exercising any of the powers delegated to the Committee hereunder) shall be at the Committees sole discretion. While acting within the scope of the powers and responsibilities delegated to it, the Committee shall have and may exercise all the powers and authority of the Board. To the fullest extent permitted by law, the Committee shall have the power to determine which matters are within the scope of the powers and responsibilities delegated to it.
Notwithstanding the foregoing, the Committees responsibilities are limited to oversight. Management of the Company is responsible for the preparation, presentation and integrity of the Companys financial statements as well as the Companys financial reporting process, accounting policies, internal audit function, internal control over financial reporting and disclosure controls and procedures. The independent auditor is responsible for performing an audit of the Companys annual financial statements, expressing an opinion as to the conformity of such annual financial statements with generally accepted accounting principles and reviewing the Companys quarterly financial statements. It is not the responsibility of the Committee to plan or conduct audits or to determine that the Companys financial statements and disclosure are complete and accurate and in accordance with generally accepted accounting principles and applicable laws, rules and regulations. Each member of the Committee shall be entitled to rely on the integrity of those persons within the Company and of the professionals and experts (including the Companys internal auditor (or others responsible for the internal audit function, including contracted non-employee or audit or accounting firms engaged to provide internal audit services) (the internal auditor) and the Companys independent auditor) from which the Committee receives information and, absent actual knowledge to the contrary, the accuracy of the financial and other information provided to the Committee by such persons, professionals or experts.
Further, auditing literature, particularly Statement of Accounting Standards No. 71, defines the term review to include a particular set of required procedures to be undertaken by independent auditors. The members of the Committee are not independent auditors, and the term review as used in this Charter is not intended to have that meaning and should not be interpreted to suggest that the Committee members can or should follow the procedures required of auditors performing reviews of financial statements.
II. | Membership |
The Committee shall consist of at least three members of the Board. Each Committee member must not have participated in the preparation of the financial statements of the Company or any current subsidiary of the Company at any time during the past three (3) years and must be able to read and understand fundamental financial statements, including the Companys balance sheet, income statement and cash flow statement. In addition, except as may be acceptable to the Board, each Committee member shall satisfy the independence requirements of the New York Stock Exchange and Rule l0A-3(b)(l) under the Securities Exchange Act of 1934, as amended (the Exchange Act).
A-1
The members of the Committee, including the Chair of the Committee, shall be appointed by the Board. Committee members may be removed from the Committee, with or without cause, by the Board.
III. | Meetings and Procedures |
The Chair (or in his or her absence, a member designated by the Chair) shall preside at each meeting of the Committee and set the agendas for Committee meetings. The Committee shall have the authority to establish its own rules and procedures for notice and conduct of its meetings so long as they are not inconsistent with any provisions of the Companys bylaws that are applicable to the Committee.
The Committee shall meet at least once during each fiscal quarter and more frequently as the Committee deems desirable. The Committee shall meet separately, periodically, with management, with the internal auditor and with the independent auditor.
All non-management directors that are not members of the Committee may at the discretion of the Committee, attend and observe meetings of the Committee, but shall not be entitled to vote. The Committee may, at its discretion, include in its meetings members of the Companys management, representatives of the independent auditor, the internal auditor, any other financial personnel employed or retained by the Company or any other persons whose presence the Committee believes to be necessary or appropriate. Notwithstanding the foregoing, the Committee may also exclude from its meetings any persons it deems appropriate, including, but not limited to, any non-management director that is not a member of the Committee.
The Committee may retain any independent counsel, experts or advisors (accounting, financial or otherwise) that the Committee believes to be necessary or appropriate to carry out its duties. The Committee may also utilize the services of the Companys regular legal counsel or other advisors to the Company. The Company shall provide for appropriate funding, as determined by the Committee, for payment of compensation to the independent auditor for the purpose of preparing or issuing an audit report or performing other audit, review or attest services for the Company and to any advisors employed by the Committee.
The Committee may conduct or authorize investigations into any matters within the scope of the powers and responsibilities delegated to the Committee.
IV. | Powers and Responsibilities |
Interaction with the Independent Auditor
1. Appointment and Oversight. The Committee shall be directly responsible and have sole authority for the appointment, compensation, retention and oversight of the work of the independent auditor (including resolution of any disagreements between Company management and the independent auditor regarding financial reporting) for the purpose of preparing or issuing an audit report or related work or performing other audit, review or attest services for the Company, and the independent auditor shall report directly to the Committee.
2. Pre-Approval of Services. Before the independent auditor is engaged by the Company or its subsidiaries to render audit or permissible non-audit services, the Committee shall preapprove the engagement. Committee pre-approval of audit and non-audit services will not be required if the engagement for the services is entered into pursuant to pre-approval policies and procedures established by the Committee regarding the Companys engagement of the independent auditor, provided the policies and procedures are detailed as to the particular service, the Committee is informed of each service provided and such policies and procedures do not include delegation of the Committees responsibilities under the Exchange Act to the Companys management. The Committee may delegate to one or more designated members of the Committee the authority to grant pre-approvals, provided such approvals are presented to the Committee at a subsequent meeting. If the Committee elects to establish pre-approval policies and procedures regarding non-audit services, the Committee must be informed of each non-audit service provided by the independent auditor. Committee pre-approval of non-audit services (other than review and attest services) also will not be required if such services fall within available exceptions established by the SEC.
A-2
3. Independence of Independent Auditor. The Committee shall, at least annually, review the independence and quality control procedures of the independent auditor and the experience and qualifications of the independent auditors senior personnel that are providing audit services to the Company. In conducting its review:
(i) The Committee shall ensure that the independent auditor prepares and delivers, at least annually, a formal written statement delineating all relationships between the independent auditor and the Company, consistent with the Public Company Accounting Oversight Boards applicable requirements. The Committee shall actively engage in a dialogue with the independent auditor with respect to any disclosed relationships or services that, in the view of the Committee, may impact the objectivity and independence of the independent auditor and for the taking, or recommending that the full Board take, appropriate action to oversee the independence of the independent auditor. The Committee shall satisfy itself of the auditors independence.
(ii) The Committee shall confirm with the independent auditor that the independent auditor is in compliance with the partner rotation requirements established by the SEC.
(iii) The Committee shall, if applicable, consider whether the independent auditors provision of any permitted non-audit services to the Company is compatible with maintaining the independence of the independent auditor.
Annual Financial Statements and Annual Audit
4. Meetings with Management, the Independent Auditor and the Internal Auditor.
(i) The Committee shall meet with management, the independent auditor and the internal auditor in connection with each annual audit to discuss the scope of the audit, the procedures to be followed and the staffing of the audit.
(ii) The Committee shall review and discuss with management and the independent auditor any material off-balance sheet transactions, arrangements, obligations (including contingent obligations) and other relationships of the Company with unconsolidated entities of which the Committee is made aware that do not appear on the financial statements of the Company and that may have a material current or future effect on the Companys financial condition, results of operations, liquidity, capital expenditures, capital resources or significant components of revenues or expenses.
(iii) The Committee shall review and discuss the annual audited financial statements with management and the independent auditor, including the Companys disclosures under Managements Discussion and Analysis of Financial Condition and Results of Operations in the Companys Annual Report on Form 10-K.
5. Separate Meetings with the Independent Auditor.
(i) The Committee shall obtain from the independent auditor assurances that procedures required under Section 10A of the Exchange Act have been complied with.
(ii) The Committee shall discuss with the independent auditor the report that such auditor is required to make to the Committee regarding: (A) all accounting policies and practices to be used that the independent auditor identifies as critical; (B) all alternative treatments within GAAP for policies and practices related to material items that have been discussed among management and the independent auditor, including the ramifications of the use of such alternative disclosures and treatments, and the treatment preferred by the independent auditor; and (C) all other material written communications between the independent auditor and management of the Company, such as any management letter, management representation letter, reports on observations and recommendations on internal controls, independent auditors engagement letter, independent auditors independence letter, schedule of unadjusted audit differences and a listing of adjustments and reclassifications not recorded, if any.
A-3
(iii) The Committee shall discuss with the independent auditor the matters required to be discussed by Statement on Auditing Standards No. 61, Communication with Audit Committees, as then in effect.
6. Recommendation to Include Financial Statements in Annual Report. The Committee shall, based on the review and discussions in paragraphs 4(iii) and 5(iii) above, and based on the disclosures received from the independent auditor regarding its independence and discussions with the auditor regarding such independence pursuant to subparagraph 3(i) above, determine whether to recommend to the Board that the audited financial statements be included in the Companys Annual Report on Form 10-K for the fiscal year subject to the audit.
Quarterly Financial Statements
7. Quarterly Financial Statement Review. The Committee shall review and discuss the quarterly financial statements with management and the independent auditor, including the Companys disclosures under Managements Discussion and Analysis of Financial Condition and Results of Operations in the Companys Quarterly Report on Form 10-Q.
Internal Audit
8. Appointment. The Committee shall review the appointment and replacement of the internal auditor.
9. Separate Meetings with the Internal Auditor. The Committee shall meet periodically with the Companys internal auditor to discuss the responsibilities, budget and staffing of the Companys internal audit function and any issues that the internal auditor believes warrant audit committee attention. The Committee shall discuss with the internal auditor any significant reports to management prepared by the internal auditor and any responses from management.
Other Powers and Responsibilities
10. The Committee shall review all related party transactions required to be disclosed in the Companys proxy statement on an ongoing basis and all such transactions must be approved by the Committee.
11. The Committee shall discuss with management and the independent auditor any correspondence from or with regulators or governmental agencies, any employee complaints or any published reports that raise material issues regarding the Companys financial statements, financial reporting process, accounting policies or internal audit function.
12. The Committee shall discuss with the Companys General Counsel or outside counsel any legal matters brought to the Committees attention that could reasonably be expected to have a material impact on the Companys financial statements.
13. The Committee shall establish procedures for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters. The Committee shall also establish procedures for the confidential and anonymous submission by employees regarding questionable accounting or auditing matters.
14. The Committee, through its Chair, shall report regularly to, and review with, the Board any issues that arise with respect to the quality or integrity of the Companys financial statements, the Companys compliance with legal or regulatory requirements, the performance and independence of the Companys independent auditor, the performance of the Companys internal audit function or any other matter the Committee determines is necessary or advisable to report to the Board.
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15. The Committee shall at least annually perform an evaluation of the performance of the Committee and its members, including a review of the Committees compliance with this Charter.
16. The Committee shall at least annually review and reassess this Charter and submit any recommended changes to the Board for its consideration.
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Form of Proxy Card
WILSON BANK HOLDING COMPANY
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
This proxy is solicited on behalf of the Board of Directors for the Annual Meeting to be held on April 13, 2015.
The undersigned hereby appoints James Comer and Jerry Franklin, or either of them, with full power of substitution, as proxies, and hereby authorizes them to vote, as designated, all shares of common stock of Wilson Bank Holding Company, held by the undersigned as of the close of business on February 4, 2015 at the Annual Meeting of Shareholders to be held Monday, April 13, 2015, at 7:00 p.m. (CDT), at the main office of Wilson Bank and Trust located at 623 West Main Street, Lebanon, Tennessee 37087, and any adjournment(s) thereof.
1. | ELECTION OF DIRECTORS |
FOR all nominees listed below (except as marked to the contrary below) |
Class I director: |
William P. Jordan |
Class II directors: |
Jack W. Bell |
Mackey Bentley | |
Harold R. Patton |
H. Elmer Richerson |
Withhold authority to vote for all nominees; |
Withhold authority to vote for the following nominee(s), write that nominees name on the line below: |
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2. | RATIFICATION OF MAGGART & ASSOCIATES, P.C. as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2015. |
For [ ] Against [ ] Abstain [ ]
In their discretion, the proxies are authorized to vote upon such business as may properly come before this meeting.
THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER(S). IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR PROPOSALS 1 AND 2.
Signature |
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Date |
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Signature (if held jointly) |
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Date |
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Please sign exactly as your name appears on your share certificates. Each joint owner must sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign in full corporate name as authorized. If a partnership, please sign in partnership name by an authorized person.
BE SURE TO MARK, SIGN, DATE AND RETURN THIS PROXY PROMPTLY IN THE ADDRESSED
POSTAGE PAID ENVELOPE PROVIDED