CANON INC. | |||||
(Registrant) | |||||
Date.... September 26, 2008....... | By | ....../s/...... Masashiro Kobayashi.................. | |||
(Signature)* |
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Masashiro Kobayashi General Manager Global Finance Management Center Canon Inc. |
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1. | The following is an overview of Corporate Governance at Canon Inc. |
I. | Fundamental Policy Concerning Corporate Governance and Basic Information about Capital
Structure, Corporate Attributes, etc. |
1. | Fundamental Policy |
2. | Capital Structure |
Percentage of Shares Held by Foreign Investors | 30% and above | |||||||||
Name of Shareholders | Number of Shares | Shareholding | ||||||||||
Held | Ratio (%) | |||||||||||
The Dai-Ichi Mutual Life Insurance Co. |
93,312,600 | 7.00 | ||||||||||
Moxley & Co. |
67,300,984 | 5.05 | ||||||||||
Japan Trustee Services Bank, Ltd. (Trust Account) |
62,050,800 | 4.65 | ||||||||||
The Master Trust Bank of Japan, Ltd. (Trust Account) |
60,926,800 | 4.57 | ||||||||||
Nomura Securities Co., Ltd. |
41,078,233 | 3.08 | ||||||||||
State Street Bank and Trust Company |
38,904,359 | 2.92 | ||||||||||
JP Morgan Chase Bank 380055 |
29,047,700 | 2.18 | ||||||||||
Mizuho Corporate Bank, Ltd. |
28,419,736 | 2.13 | ||||||||||
State Street Bank and Trust Company 505103 |
26,456,095 | 1.98 | ||||||||||
Sompo Japan Insurance Inc. |
22,910,347 | 1.72 | ||||||||||
3. | Corporate Attributes |
Stock Exchange Listings | Tokyo (1st Section), Osaka (1st | ||||
Section), Nagoya (1st Section), | |||||
Fukuoka (Existing Market) and | |||||
Sapporo (Existing Market) | |||||
Fiscal Year-end |
December | ||||
Sector |
Electric appliances | ||||
Number of Employees (Consolidated) |
1,000 and above | ||||
Net Sales (Consolidated) |
1 trillion yen and above | ||||
Parent Company |
NA | ||||
Number of Subsidiaries and Affiliates |
100
and above but less than 300 |
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4. | Other Special Circumstances that may have a Material Impact on Corporate Governance (revised) |
(1) | Supplementary information regarding Overview of Major Shareholders, under item 2, Capital Structure: | ||
Overview of Major Shareholders is as of June 30, 2008. In addition, as of the same date, the Company holds 72,594,874 shares (Shareholding Ratio 5.44%) in the form of treasury stock. | |||
(2) | The Company has 5 listed subsidiaries and 2 listed sub-subsidiaries. The Company respects the independence of each company in its managerial decision-making and execution of duties. |
II. | Overview of Corporate Governance Structure in terms of the Organization of Management
regarding Managerial Decision-Making, Execution of Duty, Oversight and other matters |
1. | Items Concerning Institutional Structure, Organizational Operation, etc. |
Organizational Form
|
Company with a
Board of
Corporate Auditors |
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Chairman
of the Board of Directors
|
Chairman of the Company
(excluding the case when the chairman of the company concurrently holds position of president) |
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Number of Directors
|
25 | ||||||
Elected Outside Directors
|
None | ||||||
Existence
or Nonexistence of a Board of Corporate Auditors |
Exists | ||||||
Number of Corporate Auditors
|
5 | ||||||
Outside Corporate Auditors
|
Elected | ||||||
Number of Outside Corporate Auditors
|
3 | ||||||
Name | Occupation | Relation with the | ||||||
Company | ||||||||
Tadashi Ohe
|
Attorney | A current Outside Director or Outside Corporate Auditor of another company |
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Yoshinobu Shimizu
|
Certified Public Accountant |
A current Outside Director or Outside Corporate Auditor of another company |
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Minoru Shishikura
|
Former employee of another company | A current Outside Director or Outside Corporate Auditor of another company |
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Name | Supplementary | Reason(s) for Appointing | ||||||
Information in Regard | the Relevant Outside | |||||||
to Applicable Items | Corporate Auditor | |||||||
Tadashi Ohe
|
NA | Insight and experience gained through being an attorney |
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Yoshinobu Shimizu
|
NA | Insight and experience gained through being a certified public accountant |
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Minoru Shishikura
|
NA | Insight and experience gained through many years working for a financial institution |
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Implementation of Measures to Grant Incentives to Directors |
Introduction of Stock Option Plan | ||||
The Grantees of Stock Options
|
The Companys Directors and Others | ||||
Disclosure Method
|
Annual Report filed with the Japanese government pursuant to the Securities and Exchange Law of Japan, Business Report |
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Disclosure Situation
|
Aggregate amount of Director remuneration is disclosed |
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2. | Items Concerning Functions such as Execution of Duties, Audit and Supervision, Designation,
and Remuneration Determination (revised) |
Certified Public Accountant | Accounting Firm | ||||||||||
Designated Partner |
Engagement Partner |
Hideo Kojima | Ernst & Young ShinNihon LLC |
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Designated Partner |
Engagement Partner |
Naomitsu Hirayama | Ernst & Young ShinNihon LLC |
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Designated Partner |
Engagement Partner |
Yuichiro Munakata | Ernst & Young ShinNihon LLC |
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Designated Partner |
Engagement Partner |
Hiroki Suzuki | Ernst & Young ShinNihon LLC |
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III. | Implementation of Measures Related to Shareholders and Other Stakeholders |
1. | Measures to Revitalize the Shareholders Meetings and Facilitate the Exercise of Voting
Rights |
Supplementary Information | |||||
Early Distribution of Notice Regarding the Ordinary General Meeting of Shareholders |
The Company sent its Notice of
Convocation of the Ordinary General
Meeting of Shareholders 25 days prior
to its latest Ordinary General Meeting
of Shareholders. |
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Other
|
For foreign shareholders, the Company
prepares English translations of its
Notice of Convocation of the Ordinary
General Meeting of Shareholders and
Business Report and distributes this
information to standing proxies. |
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2. | IR Activities (revised) |
Existence or Nonexistence of explanations by a company representative |
Supplementary Information | |||||||
Holding of Periodic Conferences for Individual Investors |
NA | In 2005, the President & CEO (at that time) held a conference. In 2006, the Senior Managing Director and Group Executive of Finance & Accounting Headquarters (at that time) held two conferences. In 2008, the Managing Director and Group Executive of Finance & Accounting Headquarters held a conference. | ||||||
Holding of Periodic Conferences for Analysts and Institutional Investors |
Exists | In 2007, the Chairman & CEO held a conference on management policy (Corporate Strategy Conference). Furthermore, on a quarterly basis, conferences for analysts and institutional investors in Japan to report the results on the day financial results were announced by the Executive Vice President (at that time) for the first-quarter and the by Managing Director and Group Executive of Finance & Accounting Headquarters from the second quarter were held. In addition, the Company held two conferences, focusing on product groups hosted by the executive in charge of each group. In 2008, the Chairman & CEO and President & COO held a Corporate Strategy Conference. | ||||||
Holding of Periodic Conferences for Overseas Investors |
NA | In 2007, the Managing Director and Group Executive of Finance & Accounting Headquarters visited overseas investors to discuss the Companys management and business strategies. In addition, on a quarterly basis conference calls to report the results on the day financial results were announced by the Executive the Vice President (at that time) for the first-quarter and by the Managing Director and Group Executive of Finance & Accounting Headquarters from the second quarter was held. In 2008, on the day financial results were announced, the Managing Director and Group Executive of Finance & Accounting Headquarters hosted conference calls to report first-quarter and half-year results. | ||||||
Posting of IR Materials on Homepage |
Exists | As a general rule, the Company strives to post all disclosed materials on its Japanese and English language websites. The websites also include information on the Companys stock price, historical financial data (10-year summary), and audio or video from various | ||||||
recently held investor-related conferences. | ||||||||
Establishment of a Post for IR |
NA | The IR Promotion Division, which is a part of the Global Finance Center, organized under Finance & Accounting Headquarters, is in charge of investor relations. The Director in charge of investor relations is the Managing Director and Group Executive of Finance & Accounting Headquarters. The person in charge of the investor relations program on a day-to-day basis is the general manager. | ||||||
3. | Measures Concerning Respecting the Position of Stakeholders |
Supplementary Information | |||||
Internal Rules, etc. Regarding Respecting the Position of Stakeholders |
In line with Canons corporate philosophy of kyoseiliving and working together for the common goodthe Company works to fulfill its social responsibilities, fostering good relations, not only with its customers, the communities in which the Company operates, and shareholders, but also with nations and the environment. These objectives are outlined in the Canon Group Code of Conduct, which Canon Directors and employees adhere to when conducting business activities. | ||||
Implementation of
Environmental Conservation Activities, CSR Activities, etc. |
Regarding the Companys environmental
conservation activities and CSR
activities, related divisions are in
charge of handling these
responsibilities in accordance with
Canons corporate philosophy of
kyosei. Detailed information on these activities appears in the Sustainability Report, which the Company publishes to ensure accountability to its stakeholders. |
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Establishment of Policies,
etc. Concerning Supplying Information for Stakeholders |
As for information-disclosure policies, the Company has drawn up its own guidelines, which it adheres to when disclosing information. In addition, the Company established the Disclosure Committee in 2005 to ensure that important management information is disclosed in an accurate, comprehensive, and fair manner. | ||||
IV. | Basic Policy Concerning Internal Control Systems and Overview of their Implementation |
1. | System for ensuring Directors and Employees Compliance with Laws and Articles of
Incorporation |
(1) | Based on the spirit of the Three Selfs (self-motivation, self-management, and self-awareness)a Canon universal principle dating back to the Companys foundingthe Company established the Canon Group Code of Conduct as a |
standard to which Directors, Executive Officers and employees must adhere when performing their
work. Canons Corporate Ethics and Compliance Committee, which manages and oversees this
initiative, promotes compliance activities through compliance staff assigned to each
division. |
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(2) | The Company ensures the implementation of the basic policy that provides not to have
any relation with antisocial forces, and also maintains and improves the cooperation
structure with external institutions such as police by establishing a department in
charge. |
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(3) | The Companys internal auditing, legal, and other divisions work to strengthen
compliance through law-abidance guidance and monitoring on its business activities. |
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(4) | An in-house hotline system is employed to help prevent improprieties. |
2. | System for Maintaining and Managing Information Relating to the Performance of Duties by
Directors |
3. | Rules and Other Systems Regarding Management of Risk of Loss |
(1) | Important matters are carefully deliberated at the Executive Committee and in other
various Committees to eliminate or reduce business risks. |
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(2) | Business processes are specified and risks are evaluated based on guidelines of the
Internal Control Committee to ensure the accuracy and reliability of financial reporting.
This must be documented in writing, and the status of control activity is regularly
confirmed. |
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(3) | A risk management system has been created through the formulation and observance of
various in-house rules to respond to diversifying risks. In particular, Basic Policies
Regarding Product Safety have been established, which govern efforts in supplying
customers with safe products that will allow comfortable and satisfactory use. |
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(4) | Auditing by internal auditing is carried out for the early detection and resolution
of risks. |
4. | System for Assuring Directors Efficient Execution of Duties |
(1) | Important matters are carefully deliberated in advance by the Executive Committee and
in various Committees to promote prompt and appropriate decision making by Directors. |
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(2) | Management policies are explained in long-term management plans, and Company goals
are given concrete shape in medium-term plans. In addition, annual and quarterly
short-term plans and monthly budgetary control are used to monitor performance progress,
through which the Company makes optimum use of management resources. |
5. | System for Ensuring Appropriate Groupwide Operations |
(1) | Based on the Canon Group Code of Conduct, the Company promotes
Groupwide compliance and infuses an awareness of compliance and corporate ethics. |
(2) | The internal auditing, legal, and other divisions provide guidance and monitoring
with regard to the observance of laws in the business activities of all Group companies. |
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(3) | The soundness and efficiency of the Groups business activities are ensured by means
of Groupwide medium-term plans and deliberations in the various Committees. |
6. | Matters Regarding Employees Who Assist the Duties of Corporate Auditors and Their
Independence |
(1) | The Office of Corporate Auditors has been established, and full-time employees of a
requisite size have been assigned to it. |
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(2) | The Office is an organization independent of the Board of Directors, and changes in
its personnel require the prior consent of the Board of Corporate Auditors. |
7. | System of Reporting to Corporate Auditors and Other Systems for Securing the Effectiveness of
Auditing by Corporate Auditors |
(1) | Directors promptly report to corporate auditors matters that may have a significant
impact on the Company. |
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(2) | Directors, Executive Officers and employees deliver reports periodically to Corporate
Auditors regarding matters the Directors and Corporate Auditors have previously agreed
upon in consultations. |
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(3) | Corporate auditors periodically receive reports from accounting auditors. |
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(4) | Corporate auditors attend Executive Committee and other important meetings. |
1. | Basic Policy |
2. | Overview of Implementation |
(1) | Based on a resolution of the Board of Directors meeting, the Company has
incorporated a provision on cutting off relation with antisocial forces in the Internal
Control Systems as mentioned above, and also incorporates provisions to the same effect in
the Employment Regulation, in order to ensure the employees implementation thereof. |
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(2) | The General Affairs Division of the Companys Headquarter is set as the
administration department of the Group to deal with antisocial forces, and endeavors to
prevent transactions, etc. with antisocial forces by sharing information regarding
antisocial forces and countermeasures against them with each general affairs department of
the Group. |
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(3) | The Company establishes a cooperation structure with external institutions such as
police and lawyers. |
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(4) | Regarding payments for auspices, the Company reviews them in advance in order to
check that there is not any issue based on legal and corporate ethical
perspective. |
V. | Other |
1. | Matters Regarding Takeover Defense |
2. | Other Items Concerning Corporate Governance Systems, etc. (revised) |